How To Encourage An

Efficient General Affair

Function At PT Idemitsu
Lube Techno Indonesia
I am Ivan Budiman, 35 years

I have Bachelor Degree in Japanese

Literature

I am a GA practitioner for more

than 9 years:
2 years in the plant site and 7 years
in the plantation company

I am a multitasker, resourceful and a

result-oriented person
What is General Affair?

How
importance is
GA is a profession that covers
GA function? several different disciplines to
make sure that the workplace
environment remains functional
 What are the roles and responsibilities of GA

• Company’s Legal • Property & Facilities • Provision of office

management & supplies (stationary)
maintenance (Incl.
• Property & catering, HSE) • Provision of janitorial
Vehicle and cleaning supplies
Insurances • Asset management
• Provision of pantry’s
• Overseeing day to day supplies (if any)
operations (incl.
administrative tasks)
Office
Permit & License Property service Consumption &
Consumable
What GA should prepare to operate 2 plants

There are 2 key principals to run an efficient GA functions

A set of Efficient
Effective
written GA
Planning
instructions Functions
 What comprises Effective Planning?

Asset & Facilities

Effective Planning Management
is the function (maintenance,renewal)
that is related to
all year round
expenses and
activities Effective
Planning

External & Internal Relation Services Management

Management (office supplies,
(Gathering, CSR) catering, janitorial)
What is included in the written
instructions?

Standard Company
Operating
Procedure Policies
What GA should do to achieve satisfaction

It is fulfillment of
What is job
management’s
satisfaction?
expectations
 Keys to achieve job satisfaction

Use best the skills Foster a good relationship Willingness to self-

Love the job and strengths with the boss, peers and
developed
subordinates
I hope you find it informative and
useful