Hospital Management and Information Systems

Modules

1
 OPD/Consultant Clinic/Polyclinic Module
This is applicable for different specialities , sub-specialities, and super-specialities like medicine, general
surgery, pediatric , gynaecology etc. And includes:
 Facility to set up unlimited number of clinics.
 Clinic and doctor schedule.
 Doctor’s diary.
 Entering disease code based on WHO standards.
 Patient’s clinical data.
 Drugs prescriptions
 Reporting on outpatient schedule
 Name inquiry for outpatients.
 Linked with central registration module
 Issue invoice and accept payment in local/foreign currency
 Billing on the day of visit or posted to patient’s account.

2
 Indoor Ward Module
 Facility to create unlimited general and speciality ward’s database like neo-natal, VIP, ICU.
 Patient’s personal details;
 Clinical history and examinations;
 Investigation reports;
 Provisional and final diagnosis;
 Monitoring progress in status- daily investigations, medication, vital parameters.
 Profile details of surgery, blood transfusion, serious diseases, vaccination other baseline parameters;
 Options to reserve clinics and operation theater;
 Visiting doctor’s notes;
 Dietary requirements;
 Certification
 Scheduling of nursing duties.

3
 Patient Care Module
 Enter, cancel/renew patient’s orders;
 Enter results of the investigations ordered;
 Inquire patient’s orders and results;
 Diet for patient;
 Details of the procedure performed on patients;
 Lists of the radiology and laboratory work;
 Schedule and list of the physiotherapy and procedures advised;
 Online investigation schedule like ECG, EEG, and TMT etc.;
 Referral to other centres for special investigation.

4
 Procedure Module
 Available procedure number list;
 Pending procedure number list;
 List of pending /active procedures;
 Procedure code book;
 Synonym cross reference list;
 Floor-stock procedure list;
 Price list.

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 Diet Planning Module
 Available details of various diets and their contents available;
 Identification details of patient;
 Details of diets for each patients;
 Diet requirement for patients;
 Report of ration requirement
 Report of diet requirement of hospital.

6
 Medico Legal Register Module
Non-medical Medical
Includes: Includes:
 registration No;  Conscious/Unconscious;
 Date and time;  Vital parameters;
 Name;  Clinical Evaluation;
 S/O, D/O, W/O ;  Action taken in casualty;
 Name and Relationship with patient who  Next step- a specialist care.
brought the case;
 Identification marks;
 Information to police;
 Allegations as per police requisition
 Allegations as per patient’s statement.

7
 Pathology laboratory Module
 worksheet printing of various sections like biochemistry, histology, clinical etc;
 Linked with auto-analyser for data transfer;
 Linked with admission and billing module;
 Integration with medical instrumentation;
 On-line inquiry facility;
 Graphical reports;
 Statistical analysis of data.

8
 Blood Bank Module
 inventory;
 Donors;
 Blood status;
 Issues;
 Processing;
 storage.

9
 Operation theatre Module
 Schedule, re-schedule and cancellation of surgery.
 Maintain the current schedule of surgery of all OT,s;
 Reserving OT’s for surgeon;
 Search on patient name /surgery procedures, attending surgeon etc;
 Available time for surgery for particular date;
 Scheduling OT facilities;
 Type of surgery: major or minor;
 Pre-anaesthetic check-up;
 Complications;
 Equipment/maintenance;
 Inventory;
 Safe disposal of waste.

10
 Medical Stores Module
 issues of medicines driven by expiry of items;
 Batch details inquiry facility;
 Auto-purchase requisition generation;
 Improved vendor control supported by VED/ABC analysis;
 Vendor rating facility;
 Online stock inquiry facility;
 Linked with billing, pharmacy and radiology, etc. ;
 Statistical analysis of movement ,consumption and indent data.

11
 Pharmacy Module
 Patient orders for regular, compound drugs;
 Change or delete pharmacy order;
 Display/print drug preparation index, label etc. ;
 Adjust order schedule;
 Display inventory of drugs, and refill inventory of drugs at various stock locations;
 Transfer inventory of drugs from one stock location to another;
 Maintain generic record of drugs;
 Drugs formulation codes and pharmaceutical codes;
 Daily stock accounting;
 Control medicine overdose;
 Drug to drug interaction facility;
 Online stock inquiry;
 Linked with medical store and other modules.

12
 Inventory Module
 Control, maintain, and analyse multi-location and multi-warehouse stocks and its movement;
 undertake the LIFO/FIFO costing;
 Track expiring stock;
 Control lot number and narcotic drugs identifier;
 Supports pharmacological codes and seasonal drugs.

13
 Radiology Module
 Support for services provided for x-ray, ultrasound, CT scan, MRI etc;
 Auto-scheduling functions for appointment of patients;
 Registration of patient and result;
 Link with admission, billing and medical stores modules, etc. ;
 Accounting of radiology consumable for proper accountability;
 Online test result entry and retrieval;
 Graphical reports on film utilisation, wastage, etc. ;
 Statistical analysis of data doctor-wise/ unit-wise/ type of x-ray film wise utilisation
wastage.

14
 Medical Records Index Module
 Online storage and retrieval of patient records;
 Maintaining skeleton patient record;
 Maintaining demographic, personal and previous stay information;
 Search for a patient by name, medical history number ;
 Information retrieval of all patient as per the search criteria with required fields like patient name,
last admission date etc. ;
 Any amount of additional patient information.

15
 Personnel registration Module
 register entry, location, and exit of medical, para-medical and non-medical staff;
 Inform professional for their outstanding messages;
 Details of checked-in staff members;
 Entry and display of messages like call, contact and or wanted by the person or at particular
location.

16
 Employee Information Module
 Maintain database of the all the categories of employees;
 Enter/update record of any employee;
 List of different types of employees like medical, para-medical, administrative etc. ;
 Department wise list of various professionals;
 Monthly report of hospital manpower of various departments required by hospital.

17
 Financial Modules
 Financial modules include commercial and financial transactions like purchasing, importing etc. ;
 Control purchase limits and maintains purchase budgets;
 Tracks actual lead time , suppliers’ performance for reliability, post-sale services, and timely
deliveries;

18
 Health and family Module
 Immunisation ;
 MCH;
 FP;
 Eligible couple;
 Family planning reporting facilities;
 Epidemiological surveys.

19
 Medical Examination Module
 Medical boards;
 New candidates;
 PME;
 Special PME.

20
 Account billing Module
 instant bill calculation for paying cases;
 Consultation , medicine, laboratory etc. charges available online for billing;
 Online money receipt and money refund;
 Recovery facility in case of employees and associated contractor companies or govt. employees;
 Discounts, refunds and cancellations can be entered by authorised officials only;
 Facility to accept advance deposits and track available balance;
 Options to bill sponsors, organisations and insurance companies;
 Backdated transactions;
 Linked with admissions, laboratories etc.;
 Monthly statistical reports;
 Debtors ledger or bad debt account report.

21
 Medical Research Module
 Request and result entry for specia tests conducted like TFT, TSH, HIV etc.;
 Linked with accounts for automativc billing helps in saving of revenue losses;
 Online test result entry and retrieval possible;
 Statistical analysis of data patient wise or test wise.

22
 Communication Module
 Email service may be used ehffectively to seek expert opinion nationally and internationaly;
 The intranet helps the admission and discharge inquiry of patients;
 The interanet helps medical professionals in sharing information about facilities available in other
hospitals where by patients may b advised about other alternatives;
 Interface to WHO medical database and intgration with distance support system;
 Interface enteries to external third party financial packages, laboratory systems and varieties of
other systems;
 Linked with IBM mainframe to regularly employee master;
 Linked with remote location using net facilty.

23
 General Information Module
 Includes information on locations, activities and facilities of the hospital, women’s centre, fitness
professional centre and plaza;
 Physicians directory , healthcare, employment opportunities and news releases;
 Free health information library;
 Online registration for evens and free membership programs;
 Hospital information for researches, doctors and patients
 Information on the medical system and its facilities.

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