SWOT Analysis

Capacity Building on
Developing the School

Improvement Plan (SIP)
Topic: SWOT Analysis
DAY 2
2022 SIP Strategic Planning Process Copyright 2022
This document is developed for the exclusive use of the Department of Education Regional Office VI
This document is developed for the exclusive use of the Department of Education Regional Office VI … where every child is a Champion
Target Objectives and Outputs
• Strategic Objectives
To understand the fundamental components and
steps of Strategic Planning
• SWOT with
Actionable Strategies
To emphasize critical points under each
component • Organizational Risks
• Implementation Plan
To introduce the application of Strategic
Planning components to the SIP
• MEA
• Draft SIP
2
…where every child is a
This document is developed for the exclusive use of the Department of Education Regional Office VI 2022 SIP Strategic Planning Process Copyright 2022
3
Workshop 1: Alignment of SO and
Indicators (2023-2028)
4
5
From RC Analysis to SWOT Analysis
From Operational to Strategic


SWOT
7
Brief History of SWOT
• Stanford Research Institute

• 1960 – 1970
• Credited to Albert Humphrey
• Need to find out why
corporate planning failed

Why SWOT?
• It helps in analyzing
internal and external
factors affecting
performance of the
organization
• It helps in formulating
strategies

• Internal Analysis:
S – Review Key Practices and
Resources
W – Review past and current
issues and problems
• External Analysis:
O – Look forward to factors
that may help address needs
T – Anticipate issues, risks

INTERNAL ANALYSIS
What are the STRENGTHS, What are the WEAKNESSES,

advantages, and disadvantages, and
competitiveness of the competitiveness of the
organization in relation to its organization in relation to its
goals and in comparison with goals and in comparison with
other organizations? other organizations?

Levels of Assessment Source: A Guidebook on Strategic Planning for the DepEd
Performance Outputs Culture of Teams and Physical Facilities Management

and Outcomes Individuals and Partnerships Functions
Qualitative What kind of culture, Physical facilities, - Utilization of

- NAT working conditions resources
attitude or - Planning and
- Employability and environmental
- Acceptance of practices does the budgeting
organization have in
surroundings
graduates - Inside and outside - Marketing (7P’s)
- Competencies achieving goals and - Academic and student
objectives? Are these education facilities
- Awards, Ranking - Offices and schools services operations
- Quality of life helpful or harmful? - Human Resource
- Equipment
Quantitative - Workflow Management
Are teams and individuals - Finance
- Enrollment, - Transportation
graduation, cohort meeting targets? - Communication - Ethical standards
survival, dropout rates - Leadership
Affiliations, - Efficient, effective and
- Plans and programs Do teams and individuals alliances and
completed economical control
carry out linkages - Command
- Facilities constructed
- Curriculum designs processes well? - Donors responsibility
- Current suppliers
12
P4: Learners
Analyze
P1: Access the KPIs
P2: Equity P3: Quality Empowerment
and Resilience
Madrasah (enrolment Learners Health &
Kindergarten (Intake) Key Stage 1: G3
& issues) Nutrition
IP (enrolment & Key Stage 2: G6 Child’s Rights and

Retention (dropout)
issues) Protection
Transition (G6 to 7; SPED (enrolment & Key Stage 3: G10
Disaster Response
G10 to 11) issues)
Other Inclusion
Out of School: Initiatives of RO
Key Stage 4: G12
Children, Youth and
Adult RO-led Inclusion
Initiatives
ALS Examination
Results

Review: STRENGTHS
Performance Outcomes Strengths
Php 500,000 additional Establishment of 2 Farm Schools that led to

fund Php 500,000 additional fund for the year

Review: STRENGTHS

What do you do well?


Review: STRENGTHS

What’s the result?

This document is developed for the exclusive use of the Department of Education Regional Office VI 2022 SIP Strategic Planning16
Process Copyright 2022

Review: WEAKNESSES
Performance Weaknesses
Outcomes
Decreasing trend in NAT 22 out of 50 teachers teaching
Science 7 Science are non-majors in Science
which resulted to a decreasing trend
in NAT Science 7.
This document is developed for the exclusive use of the Department of Education Regional Office VI 2022 SIP Strategic Planning17
Process Copyright 2022

Review: WEAKNESSES
Outcomes
in NAT Science 7.
What do you do poorly?


Review: WEAKNESSES
Outcomes
in NAT Science 7.

Review: WEAKNESSES
Outcomes
in NAT Science 7.
What’s the result?


EXTERNAL ANALYSIS
What are the
What are the THREATS
OPPORTUNITIES
found in the External
presented by the trends,
Environment that would
patterns and future
prevent the organization
directions of the
in achieving its goals?
External Environment?

Levels of Assessment Source: A Guidebook on Strategic Planning for the
DepEd
Macro Environment Industry, Area and Market Assessment Micro Market Analysis
Analysis Sector Assessment
Social, Political, Industry Who pay for goods? Issues and concerns
Economical, - Kind of education How is supply and that can be classified
Ecological, and services demand bridged? according to:
Technological - How we meet and - Taxpayers, National Relevance
(SPEET) Sectoral satisfy needs of and Local - Matters that affect
analysis stakeholders Government, all your VMV, objectives,
- Information for Area Filipino students KPI and performance
secondary - Key stakeholders in - Parents Magnitude
education the public and private - Donors - Current
- Population of sectors - Employers data/trends/statistics
potential employees Sector Importance
in your area - Student sector - Most influential factors
- Employment sector Urgency
- Needing immediate
action
22
O or T = External Analysis (What would you consider?)
P E S T L E
SOCIAL-
POLITICAL ECONOMIC CULTURAL TECHNOLOGY LEGAL ENVIRONMENT
•Stability of •Economic •Income •International •Taxation •Regulations

government growth distribution influences and restrictions
•Employment
• Election • Employment • Demographic • Changes in laws •Attitudes of
cycles rates influences information customers
technology • Industry
•Potential • Inflation • Lifestyle regulations • Natural
changes to rates/monetary factors environmental
legislation policy factors
•Health and
• Media views safety • Proximity to
• Global • Consumer stakeholders
influences confidence • Inter and
intra-agency • Calamities
• Oversight collaborations
regulatory • Building
policies conditions
OPPORTUNITIES
Macro Environment (If) Opportunities (Then)
1. Economic If the city’s economy will continue its growth, then
Rapid economic growth of the city larger of amount of fund will be allocated to SEF.
2. Socio-cultural If the partnership with LGU on access with their
Partnership with local radio stations Radyo Trompa will be forged, then RBI episodes will
be aired
3. Technological If the LGU will approve the installation of solar
Solar Panel Project in the province panels in all far-flung barangays, then the last mile
schools will be energized and will improve the
learning environment of schools.
4. Law If HB will be passed to law, then there will be more
House Bill that limits the class hours for time for teachers to conduct home visitations.
public school teachers to 6 hours per day
If and then statement


THREATS
Macro Environment (If) Threats (Then)
1. Social If there will an increasing influx in the community, then
Increasing influx (migration) in the there will be larger gaps of learner-classroom ratio
community
2. Political If there is a change of political leadership then there would
Change of leadership also a change of prioritization of SEF budget.
3. Environment If there will be more typhoons and floods in the province,
Calamities in the province then there will be a decrease in participation rate
4. Legal If there is will be a new IATF Health and Safety Protocols,
Health and safety protocols then there will be restrictions on F2F classes
5. Economic If the heirs will use the school site for their business
Land conversion interest, then there will be no school site for learners.
If and then statement


SWOT Key Considerations
What helped us attain our
Strengths aspiration and quality
objectives?
What hindered us in the
Weaknesses attainment of our aspiration
and quality objectives?
Trending data (minimum of 3
In the statement, it must years)
clearly identify the positive
effect to your operations,
Opportunities aspiration and quality With specific details such as
objectives numbers/figures if possible
(particularly to strengths and
Future weaknesses)
In the statement, it must
clearly identify the negative With available MOVs to prove
effect to your operations, the claim
Threats aspiration and quality
objectives
Future

Proper SWOT Statement
Specific, clear and concise

Must be classified in
(particularly for internal
one group only.
issues).
Should not contradict other Short phrase but a

items descriptive statement

Workshop 2:
SWOT MATRIX per PILLAR
28
29
STRENGTHS AND
WEAKNESSES
• internal
• under control
OPPORTUNITIES AND
THREATS
• external
• not under our control

The Cross SWOT

Source: A Guidebook on Strategic Planning for the
DepEd
CROSS SWOT TEMPLATE

CROSS-SWOT or TOWS
S1 W1
S2 W2
S3 W3
O1 S-O Strategies W-O Strategies

O2 Which of the organization’s strengths What actions can you take to minimize
O3 can be used to maximize the the organization’s weaknesses using
opportunities you identified? the opportunities you identified ?
T1 S-T Strategies T-W Strategies

T2 How can you use organization’s How can you minimize the
T3 strengths to minimized the threats organization’s weaknesses to avoid
you identified? the threats you identified?

Strategy Statement Format
Since strategies are “broad activities” the verb-object-purpose
format starts with action (verb), states what is acted upon
(object) and explains why (purpose). The sample strategies
that follow demonstrate the verb-object-purpose format.
Examples:
• Create sales leveraging tools to assist sales team in growing accounts
• Develop and implement vertical marketing strategy to increase
revenue by capitalizing on existing customer knowledge
• Implement incentive bonus program to reward caregivers for
productivity, client success and client satisfaction

Since strategies are “broad activities” the verb-object-purpose format starts with action (verb), states
what is acted upon (object) and explains why (purpose).
The sample strategies that follow demonstrate the verb-object-purpose format.
Strength and Opportunities

Develop a School mechanism on the creation of
Enrollment Task Force (ETF) that will help the school
increase its enrollment rate to its target.


Strategy Verb


Object
Strategy Verb
(Output)


Object Purpose
Strategy Verb (Relevant to
(Output) SO)

Strength and Threats

Strengthen the Strategic Partnership with inter-agencies
(composed of concerned agencies) in maintaining safety
and security of DepEd personnel delivering services in
far-flung and communist-terrorist group.


and security of DepEd personnel delivering services in
far-flung and communist-terrorist group.
Strategy Verb


Strengthen the Strategic Partnership with inter-
agencies (composed of concerned agencies) in
maintaining safety and security of DepEd personnel
delivering services in far-flung and communist-terrorist
group. Strategy Verb
Object
(Output) 2022 SIP Strategic Planning Process Copyright 2022


and security of DepEd personnel delivering services
in far-flung and communist-terrorist group.
Object Purpose
(Output) SO)

WEAKNESS and OPPORTUNITIES

Develop a program that will help the school achieve its
set classroom-student ratio.


Strategy Verb


Object
Strategy Verb
(Output)


Develop a program that will help the school achieve
its set classroom-student ratio.
Object Purpose
(Output) SO)

WEAKNESS and THREATS

Strengthen and expand the implementation of the ALS Skills
package to minimize child labor that will help the Out-of-
School children and youth learners complete the ALS
program


Strengthen and expand the implementation of the ALS
Skills package to minimize child labor that will help the Out-
of-School children and youth learners complete the ALS
program
Strategy Verb


Strengthen and expand the implementation of the ALS
Skills package to minimize child labor that will help the
Out-of-School children and youth learners complete the ALS
program
Object
Strategy Verb
(Output)


Strengthen and expand the implementation of the ALS Skills
package to minimize child labor that will help the Out-of-
School children and youth learners complete the ALS
program Purpose Object
(Output) SO)

Review: Proper Strategy Statement
Strategy Verbs Objective Verbs
Increase / Decrease
Establish Reduce
Develop Improve
Install Expand
Implement Shorten
Create Achieve
Build Attain

IMPROVE THIS: STRENGTH-OPPORTUNITY

IMPROVED STRENGTH-OPPORTUNITY
S O SWOT Recommended Actionable Strategies
S5 O6 S5 The schools had co-designed with Develop a Stakeholder Management

the School Governance Council Program that will provide needed
the development of an resources identified during the
implemented reading intervention implementation of reading intervention
program which resulted to 59% of programs to address SO3.2 (To achieve
G3 learners are grade ready in 165 out 165 schools with at least 66%
reading this SY. of Key Stage 1 Learners are nearing
proficient or better in all learning areas
06 If there are organizations which by 2028)
can offer reading
resources/packages, then reading
intervention programs in school
will be enhanced further resulting
in improved reading skills of
learners

IMPROVE THIS: WEAKNESS-OPPORTUNITY

IMPROVED WEAKNESS-OPPORTUNITY
O W SWOT Recommended Actionable Strategies
O20 W12 O2 If the city government can Develop Tubig Mo Project under the
0 provide water infrastructure in WinS program in partnership with the
the hinterland area, then it will LGU and industries that will increase
contribute it the improvement of the number of safe schools with
the health and wellness of access to water
learners (% ….)
W1 12 out of 68 schools still have no

2 access to water due to failure to
mobilize partners in developing
water facilities that resulted to
unsafe schools in terms of poor
hygiene practices of learners

IMPROVE THIS: WEAKNESS-THREAT

IMPROVED WEAKNESS-THREAT
W T SWOT Recommended Actionable Strategies
W3 T4 W3 The lack of intervention program Develop an intervention program and

and failure to coordinate with closely coordinate with barangay
barangay officials to sustain the officials to minimize the impact of LSA
10 months ALS program resulted termination that will lead to the
in the decreasing trend of ALS attainment of SO1.9 (To achieve 33
completers in all levels over the out 33 schools with ALS completers by
last 4 years (2017-18 to 2020- 2028)
21)
T4 If there will be termination of
LSAs helping on the ALS
program, then the mechanism
will greatly affect the
participation and completion of
ALS learners.

Workshop 3:
Cross SWOT and Actionable
Strategies
57
58
Our Journey
Objective
Plan
Performance
Strategies
59
Capacity Building on
Developing the School
Improvement Plan (SIP)
Topic: SWOT Analysis
DAY 2
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Capacity Building on

Developing the School

From Operational to Strategic

…where every child is a

• Stanford Research Institute

…where every child is a

…where every child is a

…where every child is a

What are the STRENGTHS, What are the WEAKNESSES,

…where every child is a

Performance Outputs Culture of Teams and Physical Facilities Management

Qualitative What kind of culture, Physical facilities, - Utilization of

IP (enrolment & Key Stage 2: G6 Child’s Rights and

…where every child is a

Php 500,000 additional Establishment of 2 Farm Schools that led to

…where every child is a

Php 500,000 additional Establishment of 2 Farm Schools that led to

What do you do well?

…where every child is a

Php 500,000 additional Establishment of 2 Farm Schools that led to

What’s the result?

…where every child is a

…where every child is a

What do you do poorly?

…where every child is a

…where every child is a

What’s the result?

…where every child is a

…where every child is a

•Stability of •Economic •Income •International •Taxation •Regulations

If and then statement

…where every child is a

If and then statement

…where every child is a

…where every child is a

Specific, clear and concise

Should not contradict other Short phrase but a

…where every child is a

…where every child is a

…where every child is a

CROSS SWOT TEMPLATE

O1 S-O Strategies W-O Strategies

T1 S-T Strategies T-W Strategies

…where every child is a

…where every child is a

Strength and Opportunities

…where every child is a

Strength and Opportunities

…where every child is a

Strength and Opportunities

…where every child is a

Strength and Opportunities

…where every child is a

Strength and Threats

…where every child is a

Strength and Threats

…where every child is a

Strength and Threats

…where every child is a

Strength and Threats

…where every child is a

WEAKNESS and OPPORTUNITIES

…where every child is a

WEAKNESS and OPPORTUNITIES