RD Planning

Registry of Deeds –
Kabankalan City
FY 2022 Accomplishment Report & FY
2023 - 2028 Plans and Programs
FY 2022 Accomplishment
MFO/Objectives SUCCESS ACTUAL ACCOMPLISHMENT REMARKS
INDICATOR/TARGETS (Key Success Factors /
Challenges/Issues & Concerns/
Gaps/Action Taken)
Titles issued Efficiently E - 60% of titles Titles Issued – 131 Thorough encoding and
issued within the Title Released – 81 examination
required period Issued within the required period -
61
Issued without error - 129
Qlty - 99.8% of Efficiency Rating – 75.309
titles issued without Quality Rating – 98.473%
any error ( no need
to reprint)
Deeds Registered E - 50% of deeds Deeds and documents released -

Efficiently registered within 566
the required period Deeds and documents released
within the required period - 539
Deeds and documents registered -
Qlty - 99.8% of 567
deeds annotated Deeds annotated without error -
without any error 563
( no need to Efficiency Rating – 95.23%
reprint) Quality Rating –99.295%
Gaps/Action Taken)
Certified True Copy of E - 85% of CTC of CTC of Titles Released – 2,835

Titles Issued Efficiently titles issued within the CTC of Titles Released within the
required period required period – 2,832
CTC issued - 805
Qlty - 99.8% of CTC of CTC issued without error - 801
title issued without any Efficiency Rating – 99.89418%
error (no need to Quality Rating – 99.503%
reprint)
CCV of Supporting E - 85% of CCV of SD CCV of SD Released - 28
Documents (SD) issued 30 days after CCV of SD Released within the
issued efficiently payment required period-28
Efficiency Rating – 100%
Qlty - 99.80% of SD Quality Rating – 100%
CCV issued without
any error (no need to
reprint)
Reduce Backlog E - 55% of backlog Total backlog as of Dec. 31,2021 –
processed 1,177
Pending as of July 4,2022 – 1,056
Total Processed - 121
Efficiency Rating – 50.00%
Gaps/Action Taken)
Timely response to E - 100% of complaints are Total complaints received - 15 Just and proper information
complaints resolved Total complaints resolved – 15 dissemination
Efficiency Rating – 100%
Clients highly Qlty - 73.00% of clients rated Quality Rating – 100% Continued information
dissemination to all clients
informed and satisfied our services as satisfied or very regarding new/upcoming
satisfied system updates
Client Feedback Forms E - 100% of the sample size Total submitted CFF per month - 0
(CFF) submitted Minimum sample size - 0
completely and timely T - submitted for every month Efficiency Rating - 0
on the 10th calendar days of
the succeeding month E - No. of monthly submission -0
E - With submission every T - submitted

month on the 10th calendar of
the succeeding month
Gaps/Action Taken)
Consulta efficiently E & T- 82% Consulta with No Consulta received for

this period
elevated to the Central position paper elevated to
Office Central Office 6 days from 0
denial of
transaction/query
Compliance with E - 100% attendance to No Subpoena received for

this period
Subpoenas efficiently subpoenas received
issued by Courts/Quasi (evidences: cert.of
Judicial Bodies and other appearance, 0
Government Agencies manifestation, duces
tecum,)
Gaps/Action Taken)
Reportorial requirements E & T - 1 Minutes of Efficiency Rating: with

are submitted on-time meetings per month submission
submitted 5 working days Timeliness rating- 120%
after end of month Efficiency – 100%
T - OPCR submitted 30 Efficiency Rating: with

working days from submission
notification of sending of Timeliness- 120%
extracted data Efficiency- 100%
E & T- 2 OPMJs per Timeliness- 120%

Efficiency- 100%
semester submitted 15
working days after end
of Quarter
MFO/ SUCCESS INDICATOR/TARGETS ACTUAL ACCOMPLISHMENT REMARKS
Objectives (Key Success Factors /
Gaps/Action Taken)
Reportorial E & T- 100% of Utility Billing Utility Bills of RD

requirements are Statements submitted within 24 hrs Kabankalan are
submitted on-time from receipt N/A shouldered by the LGU
E & T - 100% of Monthly Report on Efficiency Rating: with

Collections & Depositson submitted submission every month
on the 5th day of the ensuing month Timeliness: 6 reports
Timeliness Rating: 15.8
days
E & T – 3 reports (Report on the Efficiency : 100%

Physical Count of Property, Plant and Timeliness: 120%
Equipment (RPCPPE); Inventory and
Inspection Report of Unserviceable
Properties (IIRUP); Report on the
Physical Count of Inventories (RCPI)
submitted on December 31
Gaps/Action Taken)
Reportorial E - 90% of applications processed (i.e. N/A

requirements are completeness check and interview of
submitted on-time applicants) within 45 days from last
day of submission of applications ((for
regional RDs only)
E & T - 1 Updated ROAA submitted on N/A

the deadline (For RDs included in ISO-
QMS only)
Gaps/Action Taken)
Reportorial T - IQA report and CASH, if any,

requirements are submitted within five (5) working
submitted on-time days from the termination of IQA (per
IQA Procedure and MC dated Feb. 8,
2021; for ISO-QMS Internal Auditor)
T - Completely Accomplished CASH

submitted within five (5) working
days from receipt of CASh (per IQA
Procedure and MC dated Feb. 8,
2021; for ISO-QMS Auditee)
OTHER INITIATIVES & ACTIVITIES IMPLEMENTED
● Complete transactions as soon as possible before the period set in

the Citizen’s Charter.
● Non-acceptance of transactions with incomplete documents
● Proper implementation of work distribution
PROPOSED PROGRAMS, ACTIVITIES & PROJECTS
(PAPS) FOR FY 2023
● Seminar on IPCR/OPCR
● Refresher training to all employees
● Centralized Information Center to all Employees that can
be easily accessed.
● Regional/ Provincial contact focal person (HR, Planning,
etc.)
● Efficiency Monitoring for LRA Employees on Office
Operations
ISSUES AND CONCERNS
Issue / Concern Proposed Solution (if any) Responsible Unit
Timely transmission of IPCR Data Transmit data by July(for 1st half) and Human Resource Development Division
January(2nd half)
Timely transmission of OPCR Data Transmit data by July(for 1st half) and Planning and Management Division
January(2nd half)
Congested Vault leading to inadequate Expansion of Vault Property Division

management of titles and documents
Inefficient response to LRA Employee Assign a Focal Person for the RDs per Human Resource Development
Concerns. Provincial Offices (esp. cluster. Use of social messaging Division/Planning and Management
Visayas and Mindanao) are having delay applications. (Same as used by LARES) Division
in receiving information or seldom, not at
all.
Security Personnel is unavailable in the Assign a Security Personnel to ensure Planning and Management Division
premises the safety of the office
Available Office Supplies are only Periodical assessment on the needed Property Division
provided upon inquiry. No inquiry, no office supplies of the RD. Inform the RDs
office supplies would be given. of the office supplies that are currently
available.
- END –
THANK YOU!

RD Planning

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Registry of Deeds –

Deeds Registered E - 50% of deeds Deeds and documents released -

Certified True Copy of E - 85% of CTC of CTC of Titles Released – 2,835

E - With submission every T - submitted

Consulta efficiently E & T- 82% Consulta with No Consulta received for

Compliance with E - 100% attendance to No Subpoena received for

Reportorial requirements E & T - 1 Minutes of Efficiency Rating: with

T - OPCR submitted 30 Efficiency Rating: with

E & T- 2 OPMJs per Timeliness- 120%

Reportorial E & T- 100% of Utility Billing Utility Bills of RD

E & T - 100% of Monthly Report on Efficiency Rating: with

E & T – 3 reports (Report on the Efficiency : 100%

Reportorial E - 90% of applications processed (i.e. N/A

E & T - 1 Updated ROAA submitted on N/A

Reportorial T - IQA report and CASH, if any,

T - Completely Accomplished CASH

● Complete transactions as soon as possible before the period set in

Congested Vault leading to inadequate Expansion of Vault Property Division

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