Organizing and

presenting of data
Group members:
Angel A. Hiasa
Jinky A. Catalan
Lieca Arguelles
Guia May B. Albances
What is data organization?
Data organization
 It is a process of organizing raw data, by
classifying them into different categories.
 It refers to the arrangement of figures in such a

form that comparison of the mass of similar data

may be facilitated and further analysis will be
possible
 It helps us arrange the data in order, so that we

can easily read and work. It is difficult to work or

do any analyses with raw data only. Hence we
need to organize the data to represent them in a
proper way.
 Serial number Marked

Example: scored
1 15

 The marks scored out 2 18

3 24
of 50 in a math exam
4 26
taken by 15 student
5 26
are as follows; 6 26
7 37

26,15,40,18,26,24,48,4 8 38

0,39,26,37,38,40,45,48 9 39
10 40
11 40
12 40
13 45
Classification of data
 Data classification is the process of organizing data into categories for its
most effective and efficient use.
 Classification of data brings order to raw data. We can classify a bulk of data
based on their need or purpose.
 The different types of data, based on which they are organized:
 Chronological data- it is a group or classified according to the time, such as
days, weeks, months, and years.
For example: the growth of population with time in years.
 Spatial data- it is classified based on geographical locations or areas such as
cities, states, countries.
 Qualitative data- it is categorize under different attributes like nationality,
gender, religion, marital status
For example: categorizing the population of males and females in a city.
 Quantitative data- a type of data when the above attributes( in the case of
qualitative classification) are further categorized into number-based data
such as height, age, marks of student and salary
Why data classification is important?

 data classification is important part of data

lifecycle management, that specifies which
standard category or grouping a data object
belongs in.
 It is also used to categorize structured data,
but it is especially important for getting the
most out of unstructured data.
What is the importance of data
organization?
 It decreases the time consuming of searching
for data
 It helps in reducing data loss, and reduces

errors
 It let you understand why the data is collected

and what the proper use to it

Presentation of data
 Data presentation refers to a process of using
various graphical formats to visually represent the
relationship between two or more data sets.
 This refers to the organization of data into tables,
graphs or charts, so that logical and statistical
conclusions can be derived from the collected
measurements.

Three methods in presenting data

I. Textual
II. Tabular
III. graphical
Textual presentation
 The data gathered are presented in paragraph form
 Data are written and can be read
 It is a combination of text and figures

example:
Based on the 100 sample interviewed, the following
complaints were noted: 25 for the lack of books in
the library, 20 for a dirty playground, 20 for the lack
of laboratory equipment, 18 for dirty playground, 17
for not well maintained university building.
Example:
In statistics class of 40 students, 3 obtained
the perfect score of 50. sixteen students got a
score of 40 and above, while only 3 got 19 and
below. Generally, the students performed well
in the test with 23 or 70% get a passing score
of 38 and above.
Tabular presentation
 Method of presenting data using the statistical table.
 A systematic organization of data in columns and

rows

Parts of statistical table

• Table heading- consist of table number and title
• Stubs- classifications or categories which are found
at the left side of the body of the table
• Box head- the top of the column
• Footnotes- any statement or note inserted
• Source note- source of the statistics
example
Table 1: total population
Distribution by region:2000

REGION POPULATION PERCENT

NCR 9,932,560 12.98
CAR 1,365,412 1.78
REGION I 4,200,478 5.49
REGION II 2,813,159 3.68
REGION III 8,030,945 10.50
REGION IV 11,93,655 15.42
REGION V 4,686,669 6.13
REGION VI 6,211,038 8.12
Source: Philippine statistic authority(2020)
GRAPHICAL PRESENTATION
KINDS OF GRAPHS OR DIAGRAM
 BAR GRAPH- used to show

relationship/comparison between groups

 PIE OR CIRCLE GRAPH- shows percentages

effectively
 LINE GRAPH- most useful in displaying data that

changes continuously over time

 PICTOGRAPH- or pictogram, it uses small

identical or figures of objects called isotopes in

making comparisons. Each picture represent a
definite quantity
EXAMPLE:
BAR GRAPH: selected causes of death
in the Philippines
EXAMPLE
PIE OR CIRCLE GRAPH: three leading cause of
child mortality among Filipinos ages 5-9(200)
EXAMPLE:
LINE GRAPH: distribution of enrolment at
a day care, period 1999-2006
 EXAMPLE:
PICTOGRAPH: NUMBER OF PERSON WHO HAVE
EXCESSIVE DEPRESSION BY CLUSTER

CLUSTER 1

CLUSTER 2

CLUSTER 3

CLUSTER 4

TOTAL: 13
LEGEND: PEOPLE
Importance of presentation of data
 Data presentation tools are powerful
communication tools that can simplify the
data by making easily understandable and
readable at the same time while attracting
and keeping the interest of the
reader/audience and effectively showcase
large amounts of complex data in a simplified
manner.
 Useful in highlighting and presenting

important information
 Thank you for
listening!!
Group members:
Angel A. Hiasa
Jinky A. Catalan
Lieca Arguelles
Guia May B. Albances