Environmental Program Framework

Ari W Adipratomo, MIR

Advocacy Manager

IG: @ari_adipratomo
Program Governance
Framework
The Climate Reality Project

 
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Content Scope & Description

Initiation

Budgeting & Time Management

Risk & Communication Plan

Execution

Program Management Control

Conclusion
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Program Program
Description
Program
Lifecycle

Scope &
Description Program
Program
Management
Brief
Process

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Program
Program Name:Brief
Program Brief/ Summary
XYZ Framework This slide is 100% editable. Adapt it your needs and capture
your
audience’s attention.
Program Fund: $ 5M
Duration: 01 September 2017- 31 August
2018 Objectives
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Mention in brief about
the Program, its
objectives and the
final expected
Expected Outcomes outcomes

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your audience’s attention.

Status
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your audience’s attention.

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Timeline
Program Management Lifecycle
Phase 3

Execution Phase 4
Phase 2 Transfer
Level of Total

Planning We have mentioned a

framework of the
Phase 1 Program lifecycle, you

Concept
Effort

can use it as per your

requirements.

C D E F
(Conceive) (Develop) (Execute) (Finish)
› Identify Need › Develop the plan › Design review › Reviews & acceptance
› Establish Feasibility › Assess the risk factors › Quality assurance › Issues management
› Look for alternatives › Allocate budget › Control › Re-assign remaining tasks
› Present the proposal › Present the Program › Verify the performance results › Program closing
› Approval to proceed brief › Do modifications
› Obtain approval › Progress monitoring
› Forecasting and reporting
› Deliver the Program

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The Program Process Readiness for

Strategic and Program Design Approval
Manufacture
Budgetary Justification - Approval of Final
Gate 0 Gate 1 Gate 2
- Approval - Approve Documents
Undertake Design -
Contract
Program
Gate 3 Approval to
Definition
Initiate place
Prepare Technical Design
Program Ensure Machine Compatibility
Prepare Safety Case
Modification
Progra
m set- Program Undertake
Major up Definition Conceptual
Design
Tender
Program
Proposals
Detailed
Tender
Design
Assess Program Invitation &
Priority Appoint Assessment
Program Leader Prepare Outline Conceptual Design
Update PMP
Prepare Sub-system Detailed Design
Prepare Final Documents including:
- Design Documents

Appoint Program Team Send out Invitations (ITTS)

Undertake Program Risk Assessment Receive Tenders
Evaluate Tenders
Choose preferred
Company

Readiness for Operation

Implement Gate 4
- Acceptance of System
Program
Installation Complete
& Program
Execution We have captured an entire
Control Program process and the
Confirm tasks associated with it, you
Completion Progra can modify the steps basis
Installation & Set up m your needs. This slide is
Organise training Review giving an outline of all the
factors which needs to be
Develop cost estimates Track the Program
taken care of while
status Compare actual managing a Program
vs. planned figures Undertake Post
Program
Review
Review Program Records
Complete Handover Documents
Obtain Acceptance of
Completed Program

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8

Program Initiation

Program Risk
Scope Identification
Management

Risk Program
Management Management
Team

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Program Scope Management

Program Scope Description.
Below are the listed
factors which are
considered while carrying
out the scoping of a
Program, you can alter
Program Acceptance and use them as per the
requirements

Criteria

Program Deliverables

Program Exclusions
.

Program Assumptions

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Risk Identification Schedule

Budget Exceeded
This is another way of
overruns identifying the types of risk
associated with a Program
basis different types of
factors like cost, time,
Unanticipated resources etc. You can list

Cost Expenditure
down the risk associated with
all/ some of these factors as
Tasks omitted per your requirements

from schedule Time

Scope communications
(Stakeholder dissatisfaction) Materials
Shortage

Opportunity to Team is Under

- Resourced Machinery
compress schedule
Unavailable
Communications Identify Resources
Risks Industrial
Action
Scope Creep

Positive & timely Bad weather

communications results in re-work
Skills Gap
(Positive publicity)

Scope Environment approvals

not complied with
Scope poorly
Environmental
defined

Program Weather delay

changes poorly progress
Adverse environmental
managed effects occur

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Types of Risk Insignificant Minor Moderate Major Severe

Risk Delay of critical

Management Report resource
Critical Critical Low Low High

Delay in getting
Critical Critical Low High High
additional data

Schedule
Critical Low Low High Medium
Overruns

Poor
Low Low High High Medium
Communication

Once the identification of

risk is completed, you
can list down the level of Skills
impact these risk factors Low High High Medium Medium
would have on the Gap
Program using this
template below

High Low Medium Critical

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Program Management Team

Put Text Here

Text Here Text Here Text Here Text Here Text Here

This slide covers

all those people
B who would be
associated with
this Program

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Program Manager/ Program Team
Program Name:
Proposal Program
Manger

Function Name Phone Email Leave of Absence

Program Manager <Name> <Phone Number> <Email Address> -

Proposal Program Manger

Function Name Phone Email Time Portion (%)

<Your Function> <Name> <Phone Number> <Email Address> 100%

<Your Function> <Name> <Phone Number> <Email Address> 100%

This slide covers
all those people
who wo7ul5d b%e
<Your Function> <Name> <Phone Number> <Email Address>
associated with
this Program
<Your Function> <Name> <Phone Number> <Email Address> 25%

Alternative: Department <Name> <Phone Number> <Email Address> 00%

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15

Program Budgeting & Time Management

Program
Budget

Program
Timeline

Work Breakdown Structure

Activity Sequence
 Program Management Budget – Design 1
16

$Jan $Feb $Mar $Apr $May

Install System 0.0 0.00 0.00 0.00 0.00 0.00

Progra Perform Acceptance Test 0.0 0.00 0.00 0.00 0.00 0.00

m Perform Post Program Review 0.0 0.00 0.00 0.00 0.00 0.00

Delivery Archive Materials 0.0 0.00 0.00 0.00 0.00 0.00

Subtotal 0.0 $0.00 $0.00 $0.00 $0.00 Capture
bu dget estimates
Customer Progress Meetings/ Reports 0.0 0.00 0.00 0.00 0.00 th e0.00 0.00
in$this slide
Internal Status Meeting/ Reports 0.0 0.00 0.00 0.00 0.00 0.00

Program Interface to Other Internal Departments 0.0 0.00 0.00 0.00 0.00 0.00

Management Configuration Management 0.0 0.00 0.00 0.00 0.00 0.00

Quality Assurance 0.0 0.00 0.00 0.00 0.00 0.00
Overall Program Management 0.0 0.00 0.00 0.00 0.00 0.00
Subtotal 0.0 $0.00 $0.00 $0.00 $0.00 $0.00
Other Cost 0.0 0.00 0.00 0.00 0.00 0.00
Other Other Cost 0.0 0.00 0.00 0.00 0.00 0.00
Cost Other Cost 0.0 0.00 0.00 0.00 0.00 0.00
Subtotal 0.0 $0.00 $0.00 $0.00 $0.00 $0.00
Subtotals 0.0 $5.00 $5.00 $5.00 $5.00 $25.00
Risk (Contingency) 0.0 0.00 0.00 0.00 0.00 0.00
Total (Scheduled) 0.0 $5.00 $5.00 $5.00 $5.00 $25.00

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Program Management Budget - Design 2
(1/2) Income Feb Mar Apr

Jan
Internal Funding Your Text Here Your Text Here Your Text Here Your Text Here

Department Budget Your Text Here Your Text Here Your Text Here Your Text Here

Customer Billing/ Invoicing Your Text Here Your Text Here Your Text Here Your Text Here

Existing Revenue Streams Your Text Here Your Text Here Your Text Here Your Text Here

Other Your Text Here Your Text Here Your Text Here Your Text Here

Total Internal Income - - - -

External Funding/ Other Your Text Here Your Text Here Your Text Here Your Text Here

Government Grants Your Text Here Your Text Here Your Text Here Your Text Here

Itemized Income Your Text Here Your Text Here Your Text Here Your Text Here

Itemized Income Your Text Here Your Text Here Your Text Here Your Text Here

Itemized Income Your Text Here Your Text Here Your Text Here Your Text Here

Total External Income - - - -

Total Income - it your needs and capture

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attention.
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Program Management Budget - Design 2
(2/2) Expenses Feb Mar Apr

Jan
Category Name Your Text Here Your Text Here Your Text Here Your Text Here

Itemized Expertise Your Text Here Your Text Here Your Text Here Your Text Here

Itemized Expertise Capture the

Your Text Here Your Text Here Your Text Here Your Text Here

Itemized Expertise budget estimates Your Text Here Your Text Here Your Text Here Your Text Here
in this slide
Itemized Expertise Your Text Here Your Text Here Your Text Here Your Text Here

Itemized Expertise Your Text Here Your Text Here Your Text Here Your Text Here

Itemized Expertise Your Text Here Your Text Here Your Text Here Your Text Here

Subtotal - - - -

Category Name Your Text Here Your Text Here Your Text Here Your Text Here

Itemized Expertise Your Text Here Your Text Here Your Text Here Your Text Here

Itemized Expertise Your Text Here Your Text Here Your Text Here Your Text Here

Itemized Expertise Your Text Here Your Text Here Your Text Here Your Text Here

Itemized Expertise Your Text Here Your Text Here Your Text Here Your Text Here

Itemized Expertise Your Text Here Your Text Here Your Text Here Your Text Here

Itemized Expertise Your Text Here Your Text Here Your Text Here Your Text Here

Subtotal - - - -
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Total Expenses - attention. - - -
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Milestone2
Program Timeline Mar7
Milestone3
Milestone6
Nov30
Mar14

Milestone1 Milestone4 Milestone5

Jan10 Jun29 Oct20

2017 Jan Feb Mar Apr May Jun Jul

Aug Sep
Oct Nov Dec 2018

Task 1 Jan5 –– MAR1

Mar1

Capture the
Task 2 Feb2 – Mar14 budget estimates
in this slide

Task 3 Mar14 –May2

Task 4 Mar25 – Oct20

Task 5 Oct21 – Nov15

Task 6 Nov16 – Dec20

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Work Breakdown Structure

Phases Duration (in Days) Number of Resources

1. Define the problem

Meet users 2 2
Determine scope 1 2
2. Produce the Program schedule
Develop Work breakdown structure 2 -
Estimate resources & duration 2 3
3. Confirm Program feasibility
Identify tangible & intangible costs 4 2
Evaluate technical & resource feasibility 6 1
4. Staff the Program
Develop a Program resource plan 3 2
Organize Program team Capture the 7 5
budget estimates
5. Launch the Program in this slide

Execute the Program 8 7

Set up Program facilities & resources 4 3

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Program Risk
& Risk Assessment
Communication Plan

Risk Tracker

Communication Plan

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Risk Assessment
High
Degree of Impact

Medium
Low

Low Medium High

Assess the level of

impact the risk factors Probability of Occurrence
would have and there
probability of
occurrence while
implementing the
Program
Green area indicates ‘no’, don’t Yellow area indicates ‘iffy’, Red area indicates ‘yes’, we
develop a Risk Management answer on a case by case need to develop a Risk
Plan basis Management Plan

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Risk Tracker
Date of Last Review:

ID Description of Risk Impact Risk Response Risk Level Risk Owner Notes

Confirm delivery dates by Phase

1 Supply delay Pushes launch
2 High Clarissa Your Text Here

2 Factory availability Cost overruns Stakeholder trip to China High Dave, Rajesh & Nina Your Text Here

3 Steering committee unavailable Delay launch marketing Define marketing plans in March Low Tyrell Your Text Here

4 Your Text Here Your Text Here Your Text Here Your Text Here Your Text Here

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THANK YOU
• Fin