INVITATION WRITING –

FORMAL AND REPLY

MS. RINCY MATHEW

GRADE XII
THE INDIAN HIGH SCHOOL
LEARNING OBJECTIVES

• Understand the format, mechanics, and content of a formal

invitation and its reply
• Draft formal invitation and its reply
PRE-ASSESSMENT

• Your school is holding its annual function on Saturday, the 25th

of November 2023 at 11 am. The Director of the school will be
the chief guest. Design an invitation card to be sent to the
parents and other invitees.
MY LEARNING - CONTENT

• WHAT – Occasion/Event
INVITATION
• WHEN – Date and time
• WHERE – Venue
• WHO – Name of the host(s)
FORMA INFORMAL
• WHOM – Name of the invitee(s) L
• OTHER DETAILS – Mass Individual Invite
Invite
Name, designation & address of the organiser, sponsor or host
Name of the Chief guest or Special invitees, in case of an official invitation
Formal Invitation (Printed) (Meant for many invitees)
•Presented in a box.
•Does not mention the date of writing.
•Details – Sentence broken into different phrases/words
Should be in the third person
•At the bottom left - R.S.V.P. (répondez s'il vous plaît ) which means ‘please reply’.
•There is no signature.
•Address should be at the bottom of the invitation.
•Writer can decorate it by using pictures, different font styles etc.

An Example: All are cordially invited to the

INAUGURATION
of Mr. Vinod Kumar Mehra’s showroom
KID’S PLANET
-Small world for the little ones-
on Sunday, 30th May 2015
at
10.30a.m,
At Kathputli, Market, Amar Vihar, Delhi-110002
RSVP
Vinod Kumar Mehra
27120011,27120002
Another example:

Some useful phrases:

• request the pleasure of your presence
• solicit your esteemed presence
• -------
• -------
• -------
Meant for an individual (a formal letter of invitation)
•Include the from, date, to (name of the invitee), and proper subject line
•Salutation – body – ending – signature, name, designation
•These are to be written on run-on lines.
The sentence is not broken into different words/phrases
•Other details are similar to the mass-scale invitations
Kamala Nehru School
Cantonment
Bangalore
 
February 5, 2016
 
Mr. K.J. Singh
DCP
Police Lines
Bangalore
 
Sub: Invitation---Annual Day Function
 
Sir
It gives us immense pleasure to inform you that we are celebrating our school’s Annual Day function on February 15,
2016 at 5.30 p.m. in the Activity Hall of the school. We shall consider it a great honour if you could grace the occasion
and preside over the function as the Chief Guest and give away the prizes.
 
Yours faithfully
Sd/-
Principal
 MY CHALLENGES AND GOALS
Q1) You are the Principal of Zodiac Senior Secondary
School, Ooty. The school has completed 25 years of its
meritorious services to the society. The Silver Jubilee
Celebrations are to be held on Sunday, the 26th
October, 20XX. Mrs. M. Kamath, the founder Principal
will preside. Draft a suitable invitation to be sent to
important dignitaries of the city and the parents of
students.
Q2) You are Sachin Bansal, the Head Boy of
Springdales Public School, Gurgaon. Your school is
holding an inter-school T-20 cricket championship
from 2 Oct. to 8 Oct., 20XX. Write a formal invitation
to Sh. B.S. Bedi, the legendary cricketer, to inaugurate
the championship on 2 Oct. 20XX at 10 a.m. at your
school grounds.
 REPLY TO A FORMAL INVITE

Characteristics
 Ordinary prose
 Formal language
ACCEPT  It should be in third person
 No need of signing it
REPLY  There is no address or date, however at times people may put the date
DECLIN
E at the top right hand corner or bottom right hand corner
 Use simple present tense
 The following vocabulary terms can be used frequently:
some one thanks
he/she is very happy/ pleased to accept
he/she regrets that
a previous engagement