PLAN AND PREPARE FOR

MAINTENANCE
INFORMATION SHEET 4.1-1

Michael U. Mamitag
 LEARNING OBJECTIVES

After reading this INFORMATION SHEET, STUDENT(S) MUST be able to:

Plan maintenance schedule

Prepare maintenance procedures according to job requirements.

Michael U. Mamitag
 INRTODUCTION

Planning and preparing systematic maintenance procedure save

time, money and frustration. It is a good idea and opportunity to
learn the proper care and maintenance of your computer.
PC maintenance is an important topic for anyone who owns a PC.
Looking after your PC properly ensures you of trouble-free use.
Regular PC maintenance also keeps the machine’s performance
optimal.

Michael U. Mamitag
 Like many other pieces of technology, computers see constant wear
and tear from being used. Simple things like downloading files,
clicking on harmful sites by accident, and allowing dust to settle on
the keyboard can build up to the computer slowing down and
possibly being unusable. However, by running anti-malware
programs, deleting files as needed, and cleaning out the dust on a
computer, you can all prolong the lifespan of your computer for years
of extra effective use. Whether they're tasks that should be done
every day, once a month, once a year, or only when needed, below is
a list of maintenance tasks to perform to get the most out use of your
computer.

Preventative Maintenance for Computers

— by Lisa Richards, Educational Outreach Writer
Michael U. Mamitag
 Daily Backup

 Try to back up your data at least once per day – no one wants to
lose projects you spent hours, if not days working on.

 Run a malware scan to stay on top of virus prevention. If you

have any real-time prevention tools even then some viruses may
slip by. Depending on how frequently you use the computer you
can get away with doing this once a week; more frequent
computer users should do this daily.

Michael U. Mamitag
  Check for updates every day so you don't miss any crucial
upgrades, nor will you have to spend hours installing dozens at
a time if you procrastinate it.

 If you use your computer for many hours at a time during the
day, then plan to restart it at least once. This way, temporary
files won't build up and slow down use over time.

 Never shut down by using the power button – always use the
option from the start menu! Never leave your computer on
overnight either to save electricity and to prevent wear-and-tear.

Michael U. Mamitag
 Monthly Backup

 Use the defragmentation tool to keep your PC

running fast and efficiently. This tool puts files back
together that are split apart to different folders in
your PC over time.

 Scan your hard drive for errors to make sure there

are no physical problems occurring. This doesn't
check for viruses or malware, but more so physical
and logical problems.

Michael U. Mamitag
  Clean out your disk drive every few weeks. Similar
to defragmentation, these are small pieces of trash
that quietly accumulate over time.

 Physically clean your computer by using

compressed air to blow out dust and small pieces
of dirt. These small particles build up over time
and can lead to computers physically overheating
and other mechanical problems.

Michael U. Mamitag
 Yearly Backup

Backup your hard drive as an image, so if your PC

ever crashes you won't have to reinstall from
scratch. This should be done twice a year, just to be
safe.
Either you, a friend, or a professional should do a
thorough cleaning of the computer. This goes
beyond simply using compressed air and opening it
up to get rid of all of the smaller bits and pieces of
dirt stuck in there.

Michael U. Mamitag
 As Needed

 Uninstall programs that you don't use anymore

to free up space.
 Practice safe browsing by not downloading files
from or spending time on sites you aren't
familiar with or may be untrustworthy since
this is how people generally get malware.
 Change passwords frequently as a general
preventative measure against hackers.

Michael U. Mamitag
 PLAN MAINTENANCE PROCEDURES FOR
COMPUTER SYSTEM AND NETWORKING.

Design a systematic maintenance plan for hardware.

 Design a monitoring, evaluating and updating plan.

 Place your computer in a well-ventilated area.
 Schedule use of computer for its longer life.
 Move the computer only when it is turned off and
unplugged.
 Treat your computer properly.
 Maintain your hard disk

Michael U. Mamitag
 Design a systematic maintenance plan for your software.

• Backup your files

• Install or secure passwords
• Delete temporary files
• Update anti-virus and spy ware

Michael U. Mamitag
 TYPES OF MAINTENANCE PROCEDURE

 Hardware maintenance is the testing and cleaning

of equipment.
 Information system maintenance is the routine
updating of master files, such as adding and
deleting employees and customers and changing
credit limits and product prices.

Michael U. Mamitag
  Software or program maintenance is the updating of
application programs in order to meet changing
information requirements, such as adding new
functions and changing data formats. It also
includes fixing bugs and adapting the software to
new hardware devices.
 Disk or file maintenance is the periodic reorganizing
of disk files that have become fragmented due to
continuous updating.

Michael U. Mamitag
 SAMPLE MAINTENANCE PLAN
Sample form 4.1.1 (Monthly)
Prepare/Design a monthly maintenance plan for
your hardware, ( time allotment: 1 month)

JUNE JULY AUGUST SETEMBER OCTOBER NOVEMBER DECEMBER

antivirus software
check up

disk management

defragmentation of
hard drives

troubleshoot
hardware and
software issues

Michael U. Mamitag
 Form1.1a

SAMPLE
MAINTENANCE
PLAN

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 Form1.1b

Michael U. Mamitag
 Form 1.1c

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 Form 1.1d

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 Equipment Maintenance schedule
Form 1.2a

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 Form 1.2b

Michael U. Mamitag
 These computer maintenance plans/checklists are all
well within the capabilities of the typical non-expert
computer user. Some are tailored to desktops and
laptops. Others apply to a broader range of devices. Most
are best done on a recurring basis. And none require
excessive investments of time, effort, or money.

Michael U. Mamitag
 These computer maintenance plans/checklists are all
well within the capabilities of the typical non-expert
computer user. Some are tailored to desktops and
laptops. Others apply to a broader range of devices. Most
are best done on a recurring basis. And none require
excessive investments of time, effort, or money.

Michael U. Mamitag