Empowerment Technologies 11

Gil Bryan S. Balot

Teacher
Internet Threats
1.Malware

Virus Trojan
Worm

spyware Adware
Internet Threats

Malware
Spam
Phishing
Pharming
Advanced Word
Processing Skills
In this lesson, you will explore some
features of Microsoft Word necessary for
mail merge and label generation and
integrating images and external
materials to your document. It is
designed for you to create form letters
or documents to various recipients,
labels and envelopes for distribution and
media-rich documents for printing or
publishing.
Read the following
scenarios and describe
briefly what is being
asked. Write your answers
on a separate sheet of
paper.
Scenario 1: You were tasked to create and
send out formal invitations for the 18th
birthday party of your younger sister. You were
also initially given a list of twenty names of
her close friends to send to.

Task: Describe briefly how you would most likely

complete the task of sending twenty invitations with
individual names of recipients using Microsoft Word.
Mail Merge and Label Generation

Mail Merge is one of the most powerful and

commonly used features of Microsoft Word. It
allows you to create documents and merge
them with another document. It is commonly
used when sending out advertising materials
to various recipients.
Two components of Mail Merge

1. Form Document is the

first component of our
mail merged document
that contains the main
body of the message we
want to convey or send.
Place holders are data
fields or merge fields which
marks the position on your
form document where
individual data or
information will be inserted
and are denoted by the text
with double-headed arrows
(<< >>) on each side.
2. List or Data File.

This is where the

individual information
or data that needs to
be plugged in (merged)
to the form document
is placed and
maintained
Label Generation
Label Generator is a mail
merge feature included
on Microsoft Word.
Microsoft Word will print
individual addresses to a
standard form that it has
already pre-formatted.
Steps in Creating a Simple Mail Merge:

1. Open Microsoft Word

and start a new blank
document. You can use
the keyboard shortcut
Ctrl+ N after Microsoft
Word has been loaded
or opened
2. On the Mailings
tab, from the Start
Mail Merge group,
choose Start Mail
Merge → Letters
3. Save your letter and
name it “Sample
Letter”.
4. Insert the fields you
need in the letter
(Name, Company,
Address Line 1, Address
Line 2, Address Line 3,
and the Title.)
5.Save the main document
once more.
6. On the Mailings tab in the
Start Mail Merge group,
choose Select Recipients
then, Type a New List.
7. Click the customize
Columns button on the
dialog box for the New
Address List.
Integrating Images and
External Materials
Inserting pictures in your document like creating a
resume improves the impression of it. Though
seemingly simple to do, your knowledge on the
different kinds of materials that you can insert in a
Word document and its characteristics can help
you create a more efficient, richer document not
only in content but also in physical form.
A. Kinds of Materials

There are various kinds of materials Microsoft

Word can integrate to make the documents
richer, more impressive, and more informative
1. Pictures
These are electronic
or digital pictures or
photographs you
have saved in any
local storage device.
a. .JPG/JPEG. This is the
short form of Joint
Photographic Experts
Group. It identifies the
kind of data compression
process that it uses to
make it more compatible
and portable through the
Internet.
b. .GIF. This stands for
Graphics Interchange
Format which can
display transparencies
good for blending with
other materials in your
document and can
display simple
animation
c. .PNG. It stands for
Portable Network
Graphics built around
the capabilities of .GIF
for the purpose of
transporting images on
the Internet at faster
rates but does not
support animation.
2. Clip Art. This is
generally a .GIF type;
line art drawings or
images used as generic
representation for
ideas and objects that
you might want to
integrate in your
document.
3.Shapes. These are
printable objects or
materials that you
can integrate in your
document to allow
you to have some
tools to use for
composing and
representing ideas.
4. Smart Art.
These are
predefined sets of
different shapes
grouped together
to form ideas that
are organizational
in nature.
5.Chart. It allows
you to represent
data
characteristics and
trends in a
graphical manner
6.Screenshot.
A more realistic
image to
integrate in
creating reports
or manuals.