01 Gen Prov With GPP Overview - EDITED

GENERAL OVERVIEW OF
RA 9184 AND ITS REVISED IRR

& PROCUREMENT
ORGANIZATIONS
Government Procurement Policy Board – Technical Support Office

OUTLIN
E
I. General Overview of RA 9184 and its IRR
Historical Background
GPPB and its Functions
Key Features of RA 9184 and its IRR
Scope and Coverage
II. Definition of Terms
III. Principles of Public Procurement
IV. Procurement Methods and Procedures
V. Procurement Organizations
Government Procurement Policy Board – Technical Support Office 3

AMERICAN LAWS ON
PROCUREMENT
CONTRACTS
American Practice of NO CONTRACT SHALL

Public Bidding was INVITATION
TO BID
BE ENTERED INTO
introduced in the WITHOUT PUBLIC
Philippines on 1900 BIDDING
LOWEST
RESPONSIVE
BIDDER
PHILIPPINE PUBLIC
PROCUREMENT
I ST R ATIVE NEDA GUIDELINES
ON
N PINES
A D MI PROCUREMENT O
F
1917 THE PHILIP
CODE
OF CONSULTING
SERVICES
D 1 594 ON OF EO 262 ON
P T
U R E MEN PROCUREMENT OF
ULT
IN GOODS PROC L WORKS
NS
CO G C I VI GOODS
SER
VIC
E
RA
S
F
IN
PE BEFORE THE
ENACTMENT OF
GPRA

Executive ENACTMENT OF
Orders
Implementing
GPRA
Rules and
Regulations Administrative
Issuances
Government Procurement Reform Act
10 January 2003
Implementing Rules and Regulations (IRR) Part A

8 October 2003
Memorandum
Circulars
Revised IRR of 2009
2 September 2009
Revised IRR of 2016

28 October 2016

PROCUREMENT
REFORMS
PROBLEMS REFORMS
Confusion caused by fragmented legal Enactment of the Government

system Procurement Reform Act (GPRA)
Inconsistent policies, rules, and Creation of the Government

regulations due to lack of standards Procurement Policy Board (GPPB)
Use of PhilGEPS (Philippine

Lack of transparency Government Electronic Procurement
System)
Lack of check and balance Participation of civil society

KEY FEATURES OF
GPRA
 Covers procurement of all government agencies
 General Rule is Public/Competitive Bidding
 Alternative Methods of Procurement allowed in highly exceptional cases
 Use of the Approved Budget for the Contract (ABC) as ceiling for the bid
price
 Use of transparent, objective, and non-discretionary criteria
 Increased transparency in the procurement process
 Professionalization of procurement officials
 Inclusion of Penal and Civil Liabilities

GOVERNMENT
PROCUREMENNT POLICY
Composed of the following: BOARD (GPPB)
 Chairman: Secretary of Department of
Budget and Management
 Alternate Chairman: Director-General of
DBM
the National Economic and Development
Authority
 12 Regular Members
 Invited Resource Persons (audit, anti-
NEDA
corruption agencies)
DTI DND DOF DOST DOE PRIVATE

SECTOR
REP
DPWH DOH DEPED DILG DOTr DICT

GOVERNMENT
11 Regular Members – PROCUREMENNT POLICY
Secretaries of the following:
 DPWH - Department of Public Works and Highways
BOARD (GPPB)
12 Regular Member th
 DTI - Department of Trade and Industry

 DOH - Department of Health  Private Sector Representative
 DND - Department of Defense
 DEPED - Department of Education
 DOF - Department of Finance DBM
 DILG - Department of Interior and Local Government
 DOST - Department of Science and Technology
 DOTr - Department of Transportation
 DOE - Department of Energy
 DICT - Department of Information and Communication NEDA
Technology
DTI DND DOF DOST DOE PRIVATE

SECTOR
REP
DPWH DOH DEPED DILG DOTr DICT

GPPB FUNCTIONS
Capacity
Policy-Making Monitoring
Development
> Amend implementing > Establish a > Ensure the proper
rules & regulations of sustainable training implementation by PEs
procurement law program of the Act, this IRR and
(quasi-legislative all other relevant rules
function) and regulations on
> Prepare generic public procurement
procurement manual > Review effectiveness
and standard bidding of procurement law
forms
> Protect national interest in all matters affecting public procurement, having due regard to
the country’s regional and international obligations.

GPPB WEBSITE

PHILGEPS
REGISTRATION
Sec. 8.5.2 All bidders shall upload and maintain in PhilGEPS a current and
updated file of the following Class “A” eligibility documents under Sections
23.1(a) and 24.1(a):
a) Registration Certificate;
b) Mayor’s/Business Permit or its Equivalent Document;
c) Tax Clearance;
d) Philippine Contractors Accreditation Board (PCAB) license and
registration; and
e) Audited Financial Statements.
For foreign bidders participating in the procurement by a Philippine Foreign

Service Office or Post, they shall submit their eligibility documents under Sec.
23.1 of the 2016 IRR of RA 9184.

SCOPE AND COVERAGE
 R.A. 9184 applies to all branches and/or instrumentalities of the
government:
1. National Government Agencies (NGAs)

2. State Universities and Colleges (SUCs)
3. Government Owned or Controlled Corporations (GOCCs)
4. Government Financial Institutions (GFIs)
5. Local Government Units (LGUs)
 It shall apply to all procurement activities involving:
1. Goods and Services

2. Infrastructure Projects
3. Consulting Services

SCOPE AND COVERAGE
Section 4, Revised IRR
 All fully domestically-funded procurement activities
 All foreign-funded procurement activities, unless otherwise

provided in a treaty or int’l/executive agreement
Mandates adherence to RA 9184 or selection through competitive

bidding. Otherwise, negotiating panel shall ensure that the reasons for
the adoption of a different rule or method of procurement are clearly
reflected in the records of discussion. (Sec. 4.3, 2016 IRR of RA 9184)

SCOPE AND COVERAGE
Section 4, Revised IRR
 As may be agreed upon by the GOP and IFI in their treaty or

int’l/executive agreement
• Projects funded from foreign grants

• Projects for International Competitive Bidding
• Consulting Services for National Competitive Bidding

SCOPE AND COVERAGE
EXCEPT:
1. Procurement for goods, infrastructure projects, and consulting services
funded from Foreign Grants covered by R.A. 8182, as amended by R.A.
8555, entitled “An Act Excluding Official Development Assistance (ODA)
from the Foreign Debt Limit in order to Facilitate the Absorption and
Optimize the Utilization of ODA Resources, Amending for the Purpose
Paragraph 1, Section 2 of Republic Act No. 4860, as amended”, unless the
GOP and the foreign grantor/foreign or international financing institution
agree otherwise;
2. Acquisition of real property which shall be governed by R.A. 8974, as

amended by RA 10752 entitled “An Act to Facilitate the Acquisition of
Right-of-Way Site or Location for National Government Infrastructure
Projects and for Other Purposes,” and other applicable laws;

SCOPE AND COVERAGE
3. Public-Private sector infrastructure or development projects and other
procurement covered by R.A. 6957, as amended by R.A. 7718 (BOT Law),
entitled “An Act Authorizing the Financing, Construction, Operation and
Maintenance of Infrastructure Projects by the Private Sector, and for Other
Purposes,” as amended;
4. Disposal of government properties;

 Commission on Audit Circular No. 86-264
 DBM National Budget Circular No. 425

SCOPE AND COVERAGE
Enumerated activities that are not considered as procurement undertakings
under RA 9184 and its IRR:
1. Direct financial or material assistance to beneficiaries
Section 4.5(a) of the 2016 Revised IRR of RA 9184 contemplates financial or

material assistance given directly to individual recipients or beneficiaries to
address their immediate medical, funeral, transportation and other allied needs
and concerns, which do not involve actual procurement of goods and services
by government agencies.

SCOPE AND COVERAGE
1. Direct financial or material assistance to beneficiaries
If the direct financial or material assistance takes the form of goods, supplies or
items that are to be procured (e.g., relief goods), the same do not fall within the
coverage of the cited provision, but is subject to procurement rules and
regulations embodied in RA 9184 and its IRR. (GPPB Circular 01-2017)

SCOPE AND COVERAGE
2. Participation to scholarships, trainings, continuing education, etc

3. Lease of government property for private use
4. Job order workers
5. Joint Venture Agreements between Private Entities and GOCCs or
LGUs
6. Disposal of property and assets

DEFINITION OF TERMS
Government Procurement Policy Board – Technical Support26Office

WHAT IS PROCUREMENT?
Procurement
Procurement refers to the acquisition of goods, consulting
services, and the contracting for infrastructure projects by procuring
entity.
(Sec. 5(aa), IRR, R.A. 9184)

GOODS
Refer to:
 All items, supplies and materials
 Including general support services
 Needed in the transaction of public businesses or in the pursuit of any
government undertaking, project or activity
 Whether in the nature of equipment, furniture, stationery, materials or
construction, personal property, including non-personal or contractual
services, such as:
 repair and maintenance of equipment and furniture
 trucking, hauling, janitorial and security and other related and
analogous services justified by conditions specified in R.A. 9184 and its
IRR
Except: Infrastructure projects and consulting services

INFRASTRUCTURE
Refer to: PROJECTS
 construction, improvement, demolition, rehabilitation, repair, restoration or
maintenance of civil works components of :
 IT projects
 Irrigation
 flood control and drainage
 water supply
 sanitation, sewerage and solid waste management
 national buildings, hospital buildings, and other related constructions
projects of the Government

CONSULTING
SERVICES
 Refer to services for Infrastructure Projects and other types of projects or
activities of the Government requiring adequate external technical and
professional expertise that are beyond the capability and/or capacity of the
Government to undertake such as, but not limited to:
 advisory and review services;
 pre-investment or feasibility studies;
 design;
 construction supervision;
 management and related services; and
 other technical services or special studies.

MIXED PROCUREMENT
 In case of projects involving mixed procurements, the nature of the
procurement, shall be determined based on the primary purpose of the contract.
 Determination shall be made by the procuring entity.
 In mixed procurements, the PE shall specify in the Bidding Documents all

requirement applicable to each component of the project. In the preparation of
Bidding Documents, the PE shall ensure compliance with existing laws, rules
and regulations, especially those concerning licenses and permits required for
the project (Sec. 17.2, 2016 IRR of RA 9184)

DETERMINATION OF
TYPE OF PROCUREMENT
 PE is in the best position to determine the correct classification of its
procurement based on its identified needs and the best way by which these needs
may be addressed, managed, and satisfied.
 It is the motivation or intention of the PE in pursuing the project that will
determine the primary purpose of a project.
NPM 11-2013

PRINCIPLES OF PUBLIC
PROCUREMENT

GOVERNING PRINCIPLES
P ublic Monitoring
 Awareness and vigilance
A ccountability
 Responsibility over actions/decisions (“Answerable”)
C ompetitiveness
 Equal opportunity to all eligible bidders
T ransparency
 Wider dissemination of bid opportunities
S treamlined Process
 Uniformly applicable to all government agencies
 Effective and efficient method

PROCUREMENT METHODS
AND PROCEDURES

PROCUREMENT METHODS
All Procurement shall be done through competitive bidding except as provided in
R.A. 9184.
Resort to alternative methods shall be made:
 Only in highly exceptional cases
 To promote economy and efficiency
 Justified by conditions specified in R.A. 9184 and its IRR

PROCUREMENT METHODS

BIDDING PROCESS FOR GOODS
& INFRA PROJECTS
Pre- Advertisement
and/or Pre-Bid
Procurement
Posting Conference
Conference
Opening of
Opening of
Bid Submission Technical Proposal
Financial Proposal
(incl. eligibility docs)
Contract
Bid Evaluation Post-qualification Award
44
BIDDING PROCESS FOR
CONSULTING SERVICES
Pre- Advertisement
and/or Eligibility and
Procurement
Posting Shortlisting
Conference
Opening of
Pre-Bid Bid Submission Bids
Conference (QBE or QCBE)
Post-qualification Contract
Bid Evaluation
Award
(QBE or QCBE)
Negotiation
45
PROCUREMENT
O R G A N I Z AT I O N S

PROCUREMENT METHODS
 Head of the Procuring Entity (HOPE)
 B i d s a n d Aw a r d s C o m m i t t e e ( B A C )
 BAC Secretariat
 Te c h n i c a l Wo r k i n g G r o u p ( T W G )
 Observers

HEAD OF PROCURING ENTITY
Refers to:
(HOPE)
 Head of the agency or body, or his duly authorized official, for NGAs
and the constitutional commissions or offices, and other branches of
government;
 Governing Board or its duly authorized official, for GOCCs, GFIs and
SUCs; or
 Local Chief Executive, for LGUs
Note: In an agency, department, or office where the procurement is

decentralized, the head of each decentralized unit shall be considered as the
HoPE, subject to the limitations and authority delegated by the head of the
agency, department, or office

FUNCTIONS AND RESPONSIBILITIES:
(HOPE)
1. Establishes BAC and appoints its members
 Ensures that BAC members give their utmost priority to duties
 Ensures professionalization of members of the procurement

organization
Within six (6) months upon designation, the BAC, its

Secretariat and TWG members should have satisfactorily
completed such training or program conducted, authorized or
accredited by the GPPB through its TSO. (Sec. 16, 2016 IRR of RA
9184)

(HOPE)
2. Approves the Annual Procurement Plan (APP)
3. Approves/Disapproves the Contract Award
4. Resolves Protests

BIDS AND AWARDS COMMITTEE
(BAC)
As a general rule, HOPE must create a single BAC. However, separate
BACs may be created under any of the following conditions:
1. The items to be procured are complex or specialized;
2. If the single BAC cannot reasonably manage the procurement

transactions as shown by delays beyond the allowable limits; or
3. If the creation is required according to the nature of the procurement.

(BAC)
 PE’s creation of sub-BACs to be placed under a main BAC is not in
compliance with the requirements under Sec 11 of the IRR of RA 9184.
 PE may, however, establish separate BACs with the composition of the

BAC members subject to the qualifications under Section 11.2.2 of the
IRR of RA 9184. Each BAC shall not be considered as decentralized
committees pursuant to Section 11.1.2 of the IRR since it will be headed
by a single HOPE.
NPM 74-2013

(BAC)
 Recommends Procurement Method

 Creates a Technical Working Group (TWG)
 Conducts the bidding activities
 Resolves Requests for Reconsideration
 Recommends Imposition of Sanctions
 Invites Observers during all stages of the procurement process
 Conducts due diligence review or verifications of the qualifications of
observers
 Prepares Procurement Monitoring Report

(BAC)
 Advertise and/or post the IB/REI

 Conduct pre-procurement and pre-bid conferences;
 Determine the eligibility of prospective bidders;
 Receive and open bids;
 Conduct the evaluation of bids;
 Undertake post-qualification proceedings;
 Recommend award of contracts to the HoPE or his duly authorized
representative;
 Recommend to the HoPE the use of Alternative Methods of Procurement

(BAC)
 Conduct any of the Alternative Methods of Procurement;

 Conduct periodic assessment of the procurement processes and
procedures
 Perform such other related functions as may be necessary
(Sec. 12.1, 2016 IRR of RA 9184)

(BAC)
M E M B E R S H I P A N D Q U A L I F I C AT I O N S :
 BAC members should occupy plantilla positions with the procuring

entity concerned.
 All members are regular members except the end-user member who is
considered as a provisional member. The members, whether regular or
provisional, are equally entitled to participate and to vote during
deliberations.

(BAC)
COMPOSITION: 5 but not more than 7 MEMBERS
designated by the HOPE
1. Regular Members:
 Chairperson (3rd Ranking Permanent Official);
 Member representing the Legal or Administrative areas (5th Ranking
Permanent Personnel); or if not available, an officer of the next lower
rank;
 Member representing the Finance Area (5th Ranking Permanent
Personnel); or if not available, an officer of the next lower rank;

(BAC)
COMPOSITION: 5 but not more than 7 MEMBERS
designated by the HOPE
2. Provisional Members
 Officer possessing Technical expertise relevant to the procurement.
 End user unit Representative. In case of procurement outsourcing, a

representative from the Procuring Entity may be designated as a
provisional member

(BAC)
HOPE
2nd
3rd 3rd 3rd
4th
5th
6th

ALTERNATE BAC MEMBERS
 Same qualifications as their principals.
 Same term as the principal.
 Presence of alternate BAC members in BAC meetings are considered for
purposes of quorum.
 The relationship of the principal and the alternate is of co-equal nature, rather
than hierarchical.
 Accountability shall be limited to their respective acts and decisions.
 Shall be entitled to the proportionate honoraria for attendance in meetings.

(BAC)
TERMS OF MEMBERSHIP:
The BAC members shall be designated for a term of one (1) year only,
reckoned from the date of designation. However, the HOPE may renew or
terminate such designation at his discretion.
Upon expiration of the terms of the current members, they shall continue to
exercise their functions until new BAC members are designated.

(BAC)
TERMS OF MEMBERSHIP:
In case of resignation, retirement, separation, transfer, re-assignment, or

removal of a BAC member, the HOPE shall designate a replacement that has
similar qualifications as the official replaced. The replacement shall serve for
the unexpired term. In case of leave or suspension, the replacement shall
serve only for the duration of the leave or suspension.

PROHIBITED BAC MEMBERS
1. Head of the Procuring Entity
2. Official who approves procurement contracts;
3. Chief Accountant or Head of the Provincial/City/Municipal Accounting

Office and his/her staff, unless the Accounting Department is the end-
user unit, in which case the Chief Accountant, Head of the Accounting
Department or his/her staff may be designated as an end-user member.
(COA Circular Letter No. 2004 – 3)

BAC SECRETARIAT
 HOPE may create a new office or designate an existing organic office to
act as BAC Secretariat
In case of ad hoc BAC Secretariat, the HOPE shall assign full-

time support staff in its BAC Secretariat (Sec. 14.2)
 There is no minimum or maximum number of members of the BAC

Secretariat.
 Head of the BAC Secretariat must be at least a 5th or 3rd ranking

permanent employee or, if not available, a permanent official of the next
lower rank

BAC SECRETARIAT
FUNCTIONS:
 Provide administrative support to the BAC and TWG

 Organize BAC and TWG meetings and conferences
 Take custody of procurement documents and other records
 Manage the sale and distribution of bidding documents
 Advertise/post bidding opportunities, including Bidding Documents,
and notices of awards
 Assist in managing the procurement process
 Monitor procurement activities and milestones
 Consolidate PPMPs
 Act as central channel of communications
 Prepare minutes of meetings and resolutions of the BAC

TECHNICAL WORKING GROUP
(TWG)
 Created by the BAC from a pool of legal, technical and financial experts
- those experts outside the procuring entity concerned may be

included, i.e. government personnel and officials and consultants from the
private sector and academe with proven expertise on the sourcing of
goods, works or consulting services. (GPPB Resolution No. 07-2012, GPPB
Circular No. 02-2012)
 BAC may create separate TWGs to handle different procurements

TECHNICAL WORKING GROUP
FUNCTIONS:
(TWG)
Assist BAC in the following activities:
 Eligibility screening
 Bid evaluation
 Post-qualification
 Review of the Technical Specifications, Scope of Work, and Terms of
Reference
 Review of Bidding Documents
 Shortlisting of consultants
 Resolution of Request for Reconsideration
(Sec. 12.1, 2016 IRR of RA 9184)

OBSERVERS
 Observers represent the public, the taxpayers who are interested in seeing
to it that procurement laws are observed and irregularities are averted.
 At least three (3) Observers shall be invited coming from:
 COA
 Duly recognized private group in the sector or discipline of the
particular type of procurement involved
 Non-Government Organization (NGO)

OBSERVERS
 In all stages of procurement process, During the 1) eligibility checking, 2)

shortlisting, 3) pre-bid conference, 4) preliminary examination of bids, 5)
bid evaluation, and 6) post-qualification, the BAC must invite, in writing,
at least three (3) Observers, at least 3 cd 5cd before the date of the
procurement stage/activity

OBSERVERS
Observers shall be allowed access or be provided with the following
documents free of charge upon their request, subject to signing of a
confidentiality agreement:
1. Minutes of BAC meetings;

2. Abstract of Bids;
3. Post-qualification summary report;
4. APP and related PPMP; and
5. Opened proposals
In all instances, observers shall be required to enter into a confidentiality

agreement with the concerned Procuring Entity in accordance with the form
prescribed by the GPPB.

OBSERVERS
RESPONSIBILITIES:
1. Prepare report (jointly or separately) indicating their observations on the

procurement activities
2. Submit report to the PE and furnish a copy to the GPPB and the Office of
the Ombudsman/Resident Ombudsman.
3. Immediately inhibit and notify in writing the PE of any actual or potential
conflict of interest
If no report is submitted by the observer within seven (7) calendar days after
each procurement activity, then it is presumed that the bidding activity
conducted by the BAC followed the correct procedure

GRANT OF HONORARIA
 PE is authorized to grant honoraria to the members of the BAC, the TWG,

and the BAC Secretariat provided the amount so granted does not exceed
twenty-five percent (25%) of their respective basic monthly salary, subject
to the following conditions:
 funds are available for the purpose; and
 the grant of honoraria conforms to the guidelines promulgated by the

DBM. (Section 15, IRR of R.A. 9184)

GUIDELINES ON THE GRANT OF
HONORARIA
 DBM Budget Circular No. 2004-5A, dated 7 October 2005, as amended by
DBM Budget Circular No. 2007-3, dated 29 November 2007.
 Only for successfully completed procurement projects
 Limited to procurement that involves competitive bidding –

Competitive Bidding, LSB and Nego Proc-Two Failed Bidding.
 Granted to Chair or Members of the BAC or the TWG by the PE

concerned.

GUIDELINES ON THE GRANT OF
HONORARIA
 BAC Secretariat performing attendant functions in addition to their regular
duties and functions may be paid honoraria at the same rate as the TWG
Chair and Members
 Those who are receiving honoraria shall no longer be entitled to overtime

pay for procurement-related services rendered.
 Payment of overtime services may be allowed for the administrative staff,

(clerks, messengers and drivers supporting the BAC, the TWG and the
Secretariat), for procurement activities rendered in excess of official
working hours.

FUNDING SOURCE
 Collections from successfully completed procurement projects, limited to
activities prior to the awarding of contracts to winning bidders:
 proceeds from sale of bid documents;

 fees from contractor/supplier registry;
 fees charged for copies of minutes of bid openings, BAC resolutions
and other BAC documents;
 protest fees; and
 proceeds from bid security forfeiture

CEILING FOR HONORARIA
Maximum Honorarium rate per

procurement project
BAC Chair Php 3,000.00
BAC Members Php 2,500.00
BAC Secretariat (Ad hoc)

Php 2,000.00
TWG Chair and Members
Members of the BAC Secretariat whose positions are in the Procurement Unit of the
agency shall not be entitled to honoraria although the payment of overtime services
may be allowed, subject to existing policy on the matter.

TH A NK Y O U !
CONTACT US AT:
Unit 2506 Raffles Corporate Center

F. Ortigas Road, Ortigas Center
Pasig City, Philippines 1605
TeleFax: (632)900-6741 to 44
Email address: gppb@gppb.gov.ph

GREEN PUBLIC
PROCUREMENT
(GPP)

GREEN PUBLIC
PROCUREMENT
 House Bill No. 182 entitled Energy Efficiency and Conservation Act of
2016 provide for mechanisms to enable government agencies to procure
energy savings performance contracts.
 Through Resolution No. 20-2016, dated 23 September 2016, GPPB

espoused that in the procurement of goods, government agencies shall be
able to incorporate the minimum energy performance standards for
equipment, products and devices in crafting technical specifications.

Why Go Green?
The PDP 2017-2022 aims to strengthen the nation’s aspirations of inclusive
and sustainable development through national efforts; GPP is one of the
mechanisms.
Support of local
businesses
GPP’s contribution
to the Philippine Increase
Development Plans competitiveness
& other policies
Help to achieve
environmental
objectives at national
and international
levels

GREEN PUBLIC
PROCUREMENT
 GPPB Resolution 25-2017, dated 30 May 2017 approves the Philippine
Green Public Procurement Roadmap, providing for strategies and
mechanisms for the gradual advancements of GPP in the country.

The intervention logic of the Philippine
Green Public Procurement Roadmap
GOAL GPP is established throughout the government

(national to local)
POSITIVE IMPACT …on Environment + Society + Economy
STRATEGIES FOR Policy commitment - GPP for CSEs and non-CSEs -

THE WAY FORWARD communication and awareness - monitoring
STATE OF PLAY
Building on existing policies and laws, inspired by international
best practices and addressing stakeholders issues and concerns
RATIONALE The government shall lead by example in creating a green market

THE WAY
SESSION 1
FORWARD
2 – OVERVIEW
THE PHILIPPINE
OF THE
GREEN
GPP EDUCATION
PUBLIC PROCUREMENT
MODULE ROADMAP 2017 - 2022
5 Strategies
1 Policy commitment
2 GPP for CSEs
3 GPP for Non-CSEs
4 Communication & Awareness
5 Monitoring

Commitment
GPP shall be the desirable norm of public

procurement
A resolution shall adopt:

• The first set of CSEs and the mechanisms
of the roadmap
• The first set of non-CSEs and the mechanisms
of the roadmap in this respect
• To establish and implement complementary measures
(capacity development, communication, monitoring)

GPP: Common-use Supplies
and Equipment (CSEs)
FIRST SET OF
PRIORITIZED CSEs
ASSESSMENT MATRIX
Market readiness
Environmental impact
Cost implications
Practicability
Support to government
Environmental objectives
Support to the local economy

GPP: Non-Common-use Supplies
and Equipment (Non-CSEs)
FIRST SET OF PRIORITIZED
PRODUCTS (non-CSEs)
ASSESSMENT MATRIX
Market readiness
Environmental impact
Cost implications
Practicability
Support to government
Environmental objectives
Support to the local economy

Sample Green Core Criteria and Technical Specifications
CSE PRODUCT: TOILET PAPER

SCOPE:
Toilet paper in rolled form, interfolded or coreless for toilet facilities of
government offices and public amenities
KEY ENVIRONMENTAL IMPACT

• Forest destruction and potential loss of biodiversity related to the pulp
production;
• Energy and water consumption during production of toilet paper;
• Harmful emissions to air and water during pulp and paper production.
• Chemical consumption during production;
• Waste generation and packaging.
GPP APPROACH
• .Purchase products with a low energy and resource use during processing;
• Purchase products which avoid harmful substances in paper production
and bleaching;
• Purchase products with high recycled content;
• Purchase products from legally and sustainably harvested wood.


PRODUCT SPECIFICATIONS:
• Product must be made out of raw materials from 100% recycled fiber.
• At least Elementary Chlorine Free (ECF).
• The core as well as any paper wrapping and carton box packing must be
made from 100% recycled fiber and the cartons must be strong enough
for storage transit.
FUTURE CRITERIA:
• Recycled fiber must contain not less than

60% post-consumer fiber.
• Totally Chlorine Free (TCF)


JUSTIFICATION:
• Paper production from recycled paper is far less environmentally
damaging. It avoids destruction of natural forests, reduces water
consumption, energy consumption (40%-64%) as well as emissions of
chemical substances to the air (74%) and to the water (35%).
EVIDENCE:
• Supplier must provide evidence that specifications are met. Especially
concerning the origin of raw materials certification schemes or evidence or
recycled materials must be provided
• Any appropriate means of proof demonstrating that the criteria are met
will be accepted (technical dossier from manufacturer, test report from
recognized body)

VERIFICATION:
• High quality recycled paper may look identical to conventional paper,
which neither has an official label nor a product mark indicating the
recycled content.
• Independent testing can be carried out by the Forest Product Research
and Development Institute (DOST)

TH A NK Y O U !
CONTACT US AT:
Unit 2506 Raffles Corporate Center

F. Ortigas Road, Ortigas Center
Pasig City, Philippines 1605
TeleFax: (632)900-6741 to 44
Email address: gppb@gppb.gov.ph

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GENERAL OVERVIEW OF

RA 9184 AND ITS REVISED IRR

Government Procurement Policy Board – Technical Support Office

Government Procurement Policy Board – Technical Support Office 3

American Practice of NO CONTRACT SHALL

Government Procurement Policy Board – Technical Support Office 5

Implementing Rules and Regulations (IRR) Part A

Revised IRR of 2016

Government Procurement Policy Board – Technical Support Office 6

Confusion caused by fragmented legal Enactment of the Government

Inconsistent policies, rules, and Creation of the Government

Use of PhilGEPS (Philippine

Lack of check and balance Participation of civil society

Government Procurement Policy Board – Technical Support Office 7

Government Procurement Policy Board – Technical Support Office

DTI DND DOF DOST DOE PRIVATE

DPWH DOH DEPED DILG DOTr DICT

Government Procurement Policy Board – Technical Support Office 9

 DTI - Department of Trade and Industry

DTI DND DOF DOST DOE PRIVATE

DPWH DOH DEPED DILG DOTr DICT

Government Procurement Policy Board – Technical Support Office 10

Government Procurement Policy Board – Technical Support Office 11

Government Procurement Policy Board – Technical Support Office 13

For foreign bidders participating in the procurement by a Philippine Foreign

Government Procurement Policy Board – Technical Support Office

1. National Government Agencies (NGAs)

 It shall apply to all procurement activities involving:

1. Goods and Services

Government Procurement Policy Board – Technical Support Office

 All fully domestically-funded procurement activities

 All foreign-funded procurement activities, unless otherwise

Mandates adherence to RA 9184 or selection through competitive

Government Procurement Policy Board – Technical Support Office

 As may be agreed upon by the GOP and IFI in their treaty or

• Projects funded from foreign grants

Government Procurement Policy Board – Technical Support Office

2. Acquisition of real property which shall be governed by R.A. 8974, as

Government Procurement Policy Board – Technical Support Office

4. Disposal of government properties;

Government Procurement Policy Board – Technical Support Office

1. Direct financial or material assistance to beneficiaries

Section 4.5(a) of the 2016 Revised IRR of RA 9184 contemplates financial or

Government Procurement Policy Board – Technical Support Office

1. Direct financial or material assistance to beneficiaries

Government Procurement Policy Board – Technical Support Office

2. Participation to scholarships, trainings, continuing education, etc

Government Procurement Policy Board – Technical Support Office

Government Procurement Policy Board – Technical Support26Office

(Sec. 5(aa), IRR, R.A. 9184)

Government Procurement Policy Board – Technical Support Office

Except: Infrastructure projects and consulting services

Government Procurement Policy Board – Technical Support Office

Government Procurement Policy Board – Technical Support Office

Government Procurement Policy Board – Technical Support Office

 Determination shall be made by the procuring entity.

 In mixed procurements, the PE shall specify in the Bidding Documents all

Government Procurement Policy Board – Technical Support Office

may be addressed, managed, and satisfied.

 It is the motivation or intention of the PE in pursuing the project that will

determine the primary purpose of a project.

Government Procurement Policy Board – Technical Support Office

Government Procurement Policy Board – Technical Support Office