MS EXCEL

It is a component of MS Office package,

MS Excel is a powerful spreadsheet
application which is used to propose of
keep the records in any group. That is
database you can insert and modify the
different types of chart or graph of the
selected data other in the same work area.
The default extension of MS Excel is .xls.

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 Includes in Excel

 No of Rows (1,2,3,…………….65536)
 No of columns (A,B,C………….IV- Work Book
256)
 No of Sheet(Sheet1,255)

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 Work Book
A work book is a file in which you
work and store your data because
each work book can contain no. of
sheets.

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Work sheet (Spread Sheet)
It is a area of work space, where
the data or record can be placed.
worksheet is grid row and column,
That is table in each and every
work sheet there are 256 columns
and 65536 rows columns and rows
are represented by a,b,c,d,….IV
and 1,2,3,--------65,536.

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 Chart sheet
It is a sheet in work book, which
contains only chart or graph, a
chart is graphical representation of
data it is also linked with the data,
store in work sheet. So that when
the data is changed the chart is
updated Automatically.

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 Rows
The horizontal line of worksheet are
called row, the row is represented by
row heading in row heading numeric
value are used like 1,2,3.
Column
The vertical line of worksheet are called
column. It is also denoted by column
heading like A,B,C,D so on

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 Cells
The insertion point row and column is
called cells. Cell is rectangular area in
worksheet, maximum No. of cell in
worksheet there are 65536*256 cells.
Cell Pointer
It is a point or cursor for selected the cell or
cell pointer, where we can put any data,
value or formula. Pointer can be moved by
location, by pointing through the mouse or
used aero key from keyboard.

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 Menus
File:-
NEW:- It is used to make a new file or
template file.

OPEN:- It is used to open a file In any

location.

CLOSE:- It is used to close a current or

Active file.
Save:- It is used to save the Current file
or Active file.
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Save As:- It is used to save the same
file to another location or another
name.
Save work Space:-(This command is
used to save the list of data or open
work sheet, open workbook with their
size and other position on any location
next time if we open this save work
space document it display same format
at next time if any format is change on
related workbook or workspace they
are effected each their.
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 Web page Preview:-this option is
used to shows the file in Browser.
Print area:- This option is used to
define the selected range of cell, row
or column as the print area which is
only partition part of work sheet will
be printed.
Page Setup:- This option is used to
define Margin of page Top, Bottom,
Left, Right, Header and Footer
Margin, Gutter Margin Etc.
Print Preview:- This option is used to
shows the file Print before Output.
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Print:-This Option is used to Print the
Active File.

Send To:-This Option is used to Send

the File In Mail.
Properties:-This Option is used to
Show the Property of Active file
Exit:-This Option is used to Exit of
Msaccess

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 Edit:-
Paste Special:-This option is used to
paste or insert Previous cut or copy
text or objects at different format.
Fill:-This option is used to copy the
the comment and and format an the
top most cell of selected cell or range
cell in the active work fill the value
ithor the same in the series or
selected sales in the active work
sheet.

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 Edit:-
Step:-
Fill any data on any cell selected or
highlighted the range of cell click on
edit menu choose fill command and
select right, down, up any one where
the cell is highlighted.
Series:-
This command is used to fill the selected
range of cell with one or more series of
numbers of data the contains of the first
cell or cells in each row or column of the
selection are used as the starting release
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 Edit:-
Step:-
Select the range click on edit menu
choose fill option and series it display
new series dialogue box type any
value on the step value box and also
insert required value for stop the
series at the stop value.
Clear:-
This option is used to Clear any
formats contents comment from
selected range of cell.
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 Edit:-
Move of copy sheet:-
This option let’s see you move
the position of active work sheet
in the current workbook and we
can be copied or new sheet.

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 View Menu:-
1)Normal:- It is s default view of the
work sheet where data can be
customized.
2)Page brake Preview:-This option
let’s see you see the previous of the
contents of the current worksheet
doesn’t contain any data this option
doesn’t display any information.

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 View Menu:-
3)Custom View :-It is very similar to the
book mark in MS-WORD at MS-EXCEL. This
option let’s see you specify the selected
range of cell by unic name and also let’s
see you to switch the control that
particular selected area for any other
location in the same work book.
Header and Footer:-
This option is used to insert any header or
footer on current option but it doesn’t
display on normal layout view .It is
Effected only at print preview.
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 View Menu:-
Comments:-
This option is used to Shows all the
comment in active worksheet.
Custom Views:- Create Different of a work
sheet .A view provide can an Easy way to
see Your data with different Display
option. You can Display or print and store
different Views Without saving them as
separate sheet

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 Insert Menu:-
Cell:-
This option let’s you insert cell by shifting
previous cell left or right.
Row:- It is used to insert entire row in the
current worksheet.
Column:-It is used to insert entire column
open the current work sheet .
Worksheet:-This option is used to insert a
new work sheet on current workbook.

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 Insert Menu:-
Chart:-It is a gallery of graph or chart of
the different type such as line, column, pie
so on .It let’s see you insert of particular
type of chart of the selected range of data
in the same work sheet or new chart manly
chart is related with selected table or
range of cells hence if data is obtained or
change chart is automatically update of
effected for display new data on graph.

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 Insert Menu:-
Step:-
1)Fill any format data on active
worksheet .Selected the range of cell or
table and choose chart option from
active insert menu .It display new chart
wizard dialog box .
2)Choose any chart type from recent list
with it’s preview and click on next button
and select chart series no style like row
or column.
3)Click on next button .It display new chart
option dialogue box. If you want to modify or
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 Insert Menu:-
Step:-
4)Click on next button and click on finish.
5)It display new chart on your computer.
6)Page brake:-This option is used to break
the page from active location manually.
7)Comments:-It is used to insert any
comments on current or active cell.

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 insert Menu:-
Function:-Display a list of Function and
their formats and allow you to set value
for arguments.
Name:-
1) Define:-Create a name for cell,
range or constant or computed value
that you can use to refer to the cell,
range or value.
2) Paste:-You can "freeze" a formula so that
it no longer recalculates by replacing a formula
with its calculated value. If you want to freeze
only part of a formula, you can replace only
the part you don't want to recalculate.
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 insert Menu:-
3) create:-Create name By using labels in
a selected ranges.
4)Apply:-Searching the formula in
selected cell and replace references with
names define for them if they exits.
5)Label:- use predefine label ranges can
automatically apply text labels to your
formula.

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 Format Menu:-
1) Cell:-This option let’s you set
current cell or range of cell by number
alignment font, border so on.
Step:-
Select range of cell on current work
sheet choose cell option from active
format menu it display from cell dialogue
box .Select option from active dialogue
box.
2)Row:-This option let’s see you resize the
height set the height of any selected
row.
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 Format Menu:-
3)column:-This option also let’s see you
resize the width of column.
4)Sheet:-This option is used to change the
name of current sheet or format any
background on current worksheet and as
used to hide or unhide active worksheet.
5)Conditional Formatting:-This option let
you apply different formatting to only
those cells among the selected cells.
Which satisfied a particular condition
which must be specified by us.

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 Format Menu:-
Step:-
1)Type the formal data on your current
work sheet. Select or height it. and chose
conditional formatting option from active
format menu It display new conditional
format dialogue box.
2)For format condition click on format
button and format it with your self. If
you want to add more then one condition
. click on add button for choose next
condition.

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 Format Menu:-
6)Style:-This option let’s see you set the default
style of each and every cells at all the sheets
in the active work book .The style are of
number, alignment, font, Border so n
Step:-
7)Click style option from active format menu .It
display style aero box.
8)Click on Particular style at a time in the active
dialogue box .
9)Click on modified button and reset the new
style as you like and click on k Button.
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 Functions:-
Function are predefine formula that perform
calculation by using specific values called argument in
a particular order or structure. For example the Sum
Function adds values or ranges of cell and The PMT
functions calculates the run payment based on hand
interest rate the length the loan and the principle
amount of the loan.
The structure of the function beings with the function
name followed by an opening Parenthesis the
argument for the function separated by an a closing
parenthesis if the function starts of formula type and
equal sign before the function name as you create a
formula that contents of function that will accessed
you.
Function is a sub method that can accept parameter 29
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and and give the value
 Functions:-
Mathematical Function:-
Mathematical function has numerical calculation with
may be logical function or with simply operators.
1. “ - ” for Subtract
2. “ + ” for addition
3. “ * ” for Multiply
4. “ / ” for divide
Function Are:-
1) SUM:-(To calculate the total of selected cells or range
of cells.
Ex. =SUM(A1:A6)
=SUM(A1+A2+……….A6)
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 Functions:-
Mathematical Function:-
2) Product:-To calculate the Multiplication of selected
value of inserted values.
Ex:-=prduct(A1:A6)
Mod (Returns remaining values of the division)
Ex:-=Mod(10,4)

4) SQRT:- Returns the Square root of the values.

Ex:-=SQRT(25)
5) INT:- Returns the Integer Number -32767 to 32768
EX:-=INT(-101.12) =INT(a1)
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 Functions:-
Mathematical Function:-
6) Absolute:-To calculate absolute value without negative
sign and decimal position.
Ex:- =ABS(-12)
7) Round:-It is For Use Decimal
Ex:- =Round(125.25874) returns(125.258)

Static Function:-
Static works sheet function perform static analysis of
range of data for Example Statical function can
provide statical information about a straight line
plotted through a group of values such as the slop of
the line and the intercept or about the actual point
that make of the straight line
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 Functions:-
Static Function:-
1) Count:-To count the Numerical value of selected cell or
range of cell.
ex:-=Count(A1:A6)
2)Max:-To calculate of maximum number of selected
range of cell.

ex:-=MAX(A1:A6)
3)MIN:-To calculate of Minimum number of selected
range of cell.
ex:-=MIN(A1:A6)
4)Average:-To calculate of Average value of selected
range of cell.
ex:-=Average(A1:A6)
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 Functions:-
Financial Function:-
Financial Function Perform common business
calculated such as determining for a loan , the future
value or net, present value of an investment and value
of bonus or Coupons.
Common for the Financial include
1)PMT:-To calculate Yearly Payment f Interest
with amount.
Example:-PMT (Rate, Time, Loan)
2)Rate:-To calculate the rate in interest.
Example:-Rate (Time, PMT, Loan)
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 Functions:-
Text Function:-
The text function is used to manipulate text string
formula as for you can change the case of determine
text string .It can also join , concatenate or date to
text string .
1) Left:-Return the left text with criteria.
Example:- =Left (“College”,2)
2)right:-Return the right text with criteria.
Example:- =right (“College”,2)
3)Upper:-Return the UPPER case of the text
Example:- =Upper (“college”)
3)Lower:-Return the LOWER case of the text
Example:-=Lower (“COLLEGE”)
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 Functions:-
Text Function:-
4) Mid:-Returns Middle of the text value.
Example:- Mid(Computer,4,2)
5)Concatenate:-To join two or more then two words.
Example:- Concatenate (“co”, “mp”, “ut”, “er”)

Date and time function

The date and time function takes three integers day’s
month and year with this computer the serial
numbers.
1)Now:-to insert current system date and time.
Example:- =Now()

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 Functions:-
Date and time function
1)Today:-to insert current system date.
Example:- =today()
2)Date:-the date function show the date format.
Example:- =date (yy, mm, dd)
3)Datevalue:-Convert a date text from to a date serial
number.
Example:- =datevalue (“8/02/2003”)
4)day:-Splitout the day from the text serial Number
Example:- =day (37165)
5)Month:-Splitout the Month from the date serial Number
Example:- =Month (37165)
6)Year:-Splitout the Year from the date serial Number
Example:- =Year (37165)
7)Weekday:-Return andPrepared
integer from 1 for Sunday to 7 for37
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Saturday. Example:- =weekday (37165)
 Functions:-
Date and time function
8)days360:-Count the days between the specified days.
Example:-=DAYS360("2/5/2002","2/6/2003")

Logical Function:-
Logical function is used to see weather a condition is
true, false or to check for multiple conditions for
example it can use the IF condition or function is
determine weather a condition is true or false one
value is return if the condition is true and different value
is return if the condition is false.
Function are :-
IF, And, OR, Not
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 Functions:-
Logical Function:-
1) IF:-(logical text, [value is true], [value is False])
2) AND(Logical1,Logical2,lgical3)

Logical Signs
“=” :- Equal to
“>=” :-Greater then Equal to
“<=” :-Less then Equal to
“<>” :-Not Equal to
“>” :-Greater then
“<” :-Less Then
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 ToolsMenu
Track changes:
Highlight changes:- Highlight change to cell contents in a
share workbook, including moved and pasted contents and
inserted and delete row and column.

Accept or Reject Changes:-Finds and selects each

track change in a document so that can review accept or
Reject changes.

Protection:-
This option is used to protect hold book or as a single sheet
when we protect any single sheet effect is depend on only
one sheet but where we protect workbook effect is depend
on whole Workbook.
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 ToolsMenu
Goal Seek:-
This option is used to change the value at the
formula cell by changing the value in any up the
dependent cell is the active work sheet . Goal Seek also
called backward solving which let’s you being at the
finish line and the work back wards to solve
problem .when you no desire results for formula use
goal seeking to calculate the input value need to
product the out come through and interactive process
excel rapidly the value into input cell until the formula
calculate the target value.
Scenarios:-
This option is used to change the value in the
dependent cell and the value in the formula cell
changing automatically this process or event is assign or
store in any unic name More then one Scenarios can
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be created in each work sheet.

 ToolsMenu
Formula Auditing:-
If you have any unexpected result in formula you can
edit or trace the formula to determine the problem for
this purpose excel provide the editing toolbar it also let’s
see you or insert and remove comments to required cell
and validate cell entries for information about insuring
that values entries are make.
Solver:-
Solver is part of a suite of commands sometimes called
what if analysis tools. With Solver, you can find an
optimal value for a formula in one cell — called the
target cell — on a worksheet. Solver works with a group
of cells that are related, either directly or indirectly, to
the formula in the target cell. Solver adjusts the values
in the changing cells you specify — called the adjustable
cells — to produce the result you specify from the target
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cell formula. You can apply constraint to restrict the

values Solver can use in the model, and the constraints
can refer to other cells that affect the target cell
formula.
Use Solver to determine the maximum or minimum value
of one cell by changing other cells — for example, you
can change the amount of your projected advertising
budget and see the affect on your projected profit
amount.
Look Up:-
Returns a value either from one row or one column Range
from an array the lookup Function has two Syntax from
vector and array the vector from of lookup look in one
row or one column range non as vector for a value and
return a value from the same position in a second one
row or column range the array from lookup looks in first
row or column of and array for the specified values and
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 Look Up:-
Example:-
=Vlookup (Row value, Table range, Column id)
=Hlookup (Column ID, Table Range, Row ID)
Data Menu:-
1) Sort:-This option let’s you change the selected table
in the active worksheet by ascending or descending
order depending one or more then one field.
2) Filter:-
1) AutoFilter:-This option let’s you show specific
records from the selected records depending on
one and more field at different conditions but
make sure cellpointer is at the begning of current
table.
2) Advance Filter:-It is very advance than auto filter if
let’s you specific more
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time to get a target records.

 Data Menu:-
3)from:-Manly form is used to show or navigate
records from the form format .It also let’s you modify
or delete or particular record in the
worksheet .Through the form and also used to insert
or new record as well as filter using criteria.
4)Subtotal:-Calculates the subtotal value and grand
total value for the column use select excel will
automatically insert label in the selected list.
step:-
• Customize your worksheet with any formal data
with different field.
• Sort this current data by using any field.
• Choose subtotal dialogue box at the each change
in box.
• Select Your Sorted Field.
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• Use function with your self and click on ok.

 Data Menu:-
5)Validation:-This option is used to use any rule for
selected range of cell with any information.
Step:-
Validation rule for vlookup and hlookup .
1) Move your cell pointer at input value cell where you
inter value for lookup
2) Display data validation dialogue box .give the criteria
from your list or source.
3) Click on error alert tab.
4) Type your message on error message box than ok.
6)Table:-Data tables are part of a suite of commands
sometimes called what if analysis tools. A data table is a
range of cells that shows how changing certain values in
your Formulas affects the results of the formulas. Data
tables provide a shortcut for calculating multiple
versions in one operation and a way to view and
compare the results Preparedof allKumar
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46

together on your worksheet.

 Data Menu:-
5)Text To Column:- Converts the selected text to a
column.
6)Consolidate:- To consolidate data, you combine the
values from several ranges of data. For example, if you
have a worksheet of expense figures for each of your
regional offices, you might use a consolidation to roll
these figures into a corporate expense worksheet.
7)Group and outline:-This option can create an
outline for your data to let you show and hide levels
of detail with a single mouse click. You can click the
outline symbols , , and to quickly display only the
rows or columns that provide summaries or headings
for sections of your worksheet, or you can use the
symbols to see details under an individual summary
or heading
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 Data Menu:-
8)Pivot Table and Pivot Chart:-This Option Is Used
To data in the PivotTable report that you want to use
in your chart. To include field Buttons and data in the
first row and column of the report, start dragging
from the lower-right corner of the data you're
selecting.

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