Project Summary Sheet

Project: Hallelujah Night

Project Lead: Johnny Deveraux
Event Date:

October 31

Background: Annually, the Mens Ministry organizes an event called

hallelujah night. This is an event that provides the youth of the church an
alternative activity on the 31st of October that is more in keeping with the teachings
of this congregation. The event consists of providing candy for kids during an
activity called Trunk or Treat. Members of the church arrive early and park their cars
in the church parking lot and open their trunks. Each car is typically filled with a
treat or the kids. Afterwards, food and games are provided inside the church. The
event typically lasts about 4 hours (5-9pm). Kids from the local neighborhood are
invited. Plan for enough candy and games for X Kids.
The project lead is responsible for creating the plan for parking cars setting up the
church for the event, overseeing the games at designated points throughout the
church, publicizing the event, coordinating a light dinner and ensuring the event is
organized. Project Lead reports progress in the meetings leading up to the event.
At the conclusion of the event, the lead also reports the results at the next ministry
meeting.

Required Tasks
Ite
m

Task

1
2
3

Identify a project lead

Develop the parking plan for trunk or treat
Identify the games that will played inside the
church
Obtain the games from church members or rent
them locally from XYZ company
Identify several brothers to assist with the setup
and execution of both events
Coordinate the setup/connection if gaming
consoles to the tv.
Purchase candy or some other item to use as
prizes or the winners.
Coordinate the food requirements with the food
ministry.
Setup the game stations
Reconfigure the narthex after the kids have all
left
Remove any remaining trash
After the event, solicit feedback from attendees
about ways to improve next year.

4
5
6
7
8
9
10
11
12

Respons
ible

Due
Date

Project Summary Sheet

Project: Hallelujah Night
13

After the event, solicit feedback from attendees

about ways to improve next year.
Update this checklist to make it easier for the
next project lead.
Brief the ministry at the next meeting
summarizing the event

14
15

Status Report to the Ministry: Beginning 2 months before the

event

Support Required:

Materials:

Plates, Plastic ware, cups, napkins, snacks, juices,

water

People:

Need X brothers to assist in ....managing each gaming

station and ...

Post Event Activities (Closeout):

Report three things that went well.

Report three things that could be improved
Update this project summary sheet by adding any missing tasks or
materials so that the next project manager can learn from it.