Muslim Association of Greater Rockford

5921 Darlene Dr Rockford, IL 61109 (815) 397-3311

MAGR Meeting Minutes 4/13/2011

Members Present: Khalid Siddiqui, Ilyas Nomani, Asim Mustafa, Muhammad Alkhan, Mustafa Ghazal, Altaf Rashid, Irfan Haseeb and Dawood Harunani Guest: Mujahid and Sh. Shpendim. 1. 2. 3. 4. 5. Started at 7:10 pm by recitation of Quran by Br. Siddiqui. Agenda was approved without any changes. Meeting minutes of 3-2-2011 was approved over e-mail and verified and seconded by Ilyas. Meeting minutes for 4/5/2011 with few changes and correction by Br Asim, was approved by Alkhan and seconded by Irfan. Br Asim gave the update on spring FR. Plan to start program at 6:30 pm and have speech and fundraising before Maghrib and Dinner will be served after Maghreb then will pray Isha after dinner. We will be selling tickets and will be at the same price as last spring FR. Br Khalid raised the concerns for confidentiality and reminded everybody that the discussion of any issue should stay inside the room and only minutes and decision have to be disclosed. Meeting break for Maghrib prayer Br Mujahid join the meeting as guest and Sh Shpendim also Join the meeting at the same time. Br Dawood welcomed Br Mujahid and introduced him to the board as Ameer of the DOOR. Br Mujahid explained to the board members the reason for inception of DOOR and the work DOOR did so far. He mentioned that because of large Latino community he discussed with his family then Imam and established DOOR. He explained that all the activity is done by proper protocol and procedure laid down in constitution and Bylaws of MAGR. He mentioned that all activity done by DOOR was preapproved by IMAM and religious committee. He also mentioned that they are supervised by Imam and work in close relationship with him since inception of this community. Br Khalid explained why he ask the questions, (he e-mailed him last week). Br Mujahid answered those questions. He said that DOOR is an independent organization, applied for a separate 501c3 status and is in the process of getting FIEN # and status of not for profit organization. It is not the part of MAGR. When one of the board member asked about the physical address of the head office of the DOOR Br Mujahid replied that he do not know the address of the DOOR office and we are in the process. Br Mujahid mentioned that he rented gym for the their May 7th occasion and also get approval from the religious committee according to MAGR policies so what Board want to do for that program. He also mentioned that he is working with religious committee and Imam and both imam and religious committee chairman appreciate their help. Br Dawood asked about imams plan for Umrah in Ramadhan., He requested whole month of vacation in Ramadhan. Board suggested taking 15 days instead of whole month so community can benefit from him during Ramadhan. Sheikh did not finalize his plan yet and he will let us know as soon as he knows more details.

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16. RISE report presented by Alkhan. Graduation was schedule for Friday 10th and Saturday 11th of June in the Gym. He also mentioned that IQRA will pay extra one hour to Roberto for cleaning bathroom every day before Zuhur. Br Altaf agreed and asked that sister Linda can keep tally of his hours. Rise will pay $10/hr for Roberto to MAGR for it. 17. New Mosque Committee report was presented by Br Altaf. Total of $1,245,500.00 was spend out of this $1.24million was spend on the new Mosque, and $5500.00 on the bath rooms. We have $35K in cash and $40K in pledges still left to be collected. Bathroom was having multiple problems and it takes at least few more weeks and will be done in second week of May. 18. Br Mustafa was asking phase II should be done later on and bathroom was in phase II. Br Mustafa also asked to get all the details and Br Altaf will e-mail the details. 19. Br Altaf was asking the magnetic door locks entry for new Masjid doors and Salamah agree to do that we will have two outer doors controlled access with auto release at prayer time and card access beside that. 20. Also discussed the issue of Front elevation of entry side and sisters side bath rooms. It was suggested if we do it we should finish it before Ramadhan. Br Altaf responded that Br Mukhtar is leaving for June and he will not be able to do anything before and then Ramadhan will start in August and we will not able to finished it in month. 21. Job description for the admin assistant was discussed and youth coordinator will be added to the job and whole job duties will be redefine so it will be within the 40 hrs per week full time (including time specific and well defined responsibilities). Br Altaf will arrange and reschedule and remove some duties to accommodate a comprehensive and effective job description. 22. Building report was presented by Br Altaf. He mentioned that Roberto has 23 hrs now and need 6 more hrs for Gym cleaning. We also need storage area because trailer was filled. Discussion was made to have trailer placed. 23. Br Dawood asked 1 or 2 board members to join him for Imams evaluation which is past due and ready to deliver to him. 24. Br Mustafa mentioned to improve web site of MAGR and he has a brother who is interested to move our web site to a higher level and more effective. Board asked him to pursue this opportunity and in next meeting present his proposal in detail. 25. Br Mustafa informed us about 2700 Iraqi came to our community and they get significant $ support ($1800 per person) through Charity organization to support them and we should develope program for them so the money should be channeled through MAGR instead of church and non-muslim organization. 26. Br Dawood reminded to have GB meeting in June and we need to decide the date ASAP and publish it. 27. He informed that a church on Mulford between Linden and Sandy hollow is on sale and has 5 acre land with building and starting $ 250K. We need a place to have our functions and other activities like Eid Dinner Wedding etc. Board authorized Br Dawood to look into buying this property and negotiate on MAGR behalf. 28. Br Dawood and Br Mustafa informed that somebody approached and they want to study our bill so will save some money. Br Ilyas replied that we did last year and it is not beneficial for us. 29. It was reminded that minutes are not posted and we should post meeting minutes and last one was posted and then removed by some body. 30. Financial report was presented by Ilyas and approved by Mustafa and seconded by Altaf 31. DOOR issues was discussed and it was made very clear that MAGR is the administrator and owner of MCC, it does not matter who is in the board us or not and any other organization will not be able to use the premises without prior permission and they will request permission from the board directly. 32. Meeting Adjourned at 11:30 pm Submitted by Khalid Siddiqui