LO: 2/UNIT: 1 Q:-1

How do you think Time Management was important for the activity that you performed and why? While discussing talk about the barriers that you came across for managing time effectively and throw light on how you removed the same..[P]

TIME MANAGEMENT DEFINITION:

Time management is a set of principles, practices, skills, tools, and systems that work together to help you get more value out of your time with the aim of improving the quality of your life. Time management is all about organizing and dividing your time in such a way that you can make maximum usage of the time available to you. This is only possible by discarding the activity that waste your time.

IMPORTANCE OF TIME MANAGEMENT:

Time Management is a quick way to pick up some important ideas to help you keep tabs on your time and time management strategies to put your time to better use. Time management skills are a simple, practical technique that has helped the leading people in business; sport and public service reach the pinnacles of their careers. Time management skills are highly effective, it actually saves you time, helping you work smarter, not harder. These same techniques help you beat work overload. Time management helps you finish more jobs with less effort, by allotting a certain amount of time for each activity, you dont have to worry about the next thing that you will do. With time management, you become more organized. Continuous practice of time management makes you more productive.

HOW TIME MANAGEMENT WAS IMPORTANT FOR THE NGO ACTIVITY:

As we all knew ngo is the most important topic which in the personality development unit, we were given a deadline of 7 days to complete our visit. Initially we had plans to visit hotels instead of ngo, so hunting for a hotel who would give us permission for the visit, for which we lost out 3 valuable days in activity. As we were just left with 4 days to complete our ngo visit, we had to be very quick to plan our visit. Most of our team members are also doing their college along with Frankfinn, so it was tough for them to make time out of their daily schedule. Some of them even had annual exams coming very shortly. So due to less days available, we had to plan only two days visit instead of three days. And we also needed to cover all the activity required to be done within 2 days. The first day of our visit was a holiday for all the schools on behalf of gudi padwa, so we were told by the father of the ngo that we have whole day to spend time with the children. So we planned to do most of the activity and cover possibly on the first day itself. So even though we lost too much time before the visit, we were able to cover the entire task required to be done before the deadline. Its always famously said Time is money, but you only learn to make proper use of it by experience. This was such an experience for us too; where we learned the importance of Time Management.

BARRIERS DURING THE ACTIVITY:

BARRIERS Idea of visiting hotel instead of ngo resulted in loss of time.

HOW WE TACKLED THEM Once the idea of hotel didnt work, we quickly start hunting for an ngo.

Due to loss of time, we had to finish off with the ngo visit soon, so that we could complete it before the deadline. As a team leader I looked for contact number of some of the hotels, and gave couples of contact numbers to the members whom I had assigned this work. Faisal, one of my team members was too assigned this work, but he showed no response to the share of work given to him.

As the ngo visit needs to done for 3 days, due to inadequate time we planned to finish all those activities in 2 days. Due to lack of responsibility, and no interest shown by him. I had to call those hotels on my own.

All the stuffs which were bought Due to lack of cooperation from for distribution at ngo were only others members, Ravi and myself had done by few of members. If rest to take responsibility to get all these of members had cooperated stuffs on our own. burden to get all those stuffs would have reduced. On the day 1 of ngo visit, Due to both of them not being according to the plan all the punctual as per the plan, we decided members were planned to leave to leave instead. But they joined us at 1pm in the afternoon. But before we left. Faisal and Umair of our team were too late, due to which all the members had to wait for them. And they were not As most of them did not reach on time, we decided to reach the ngo and start the activity. responding to our phone calls. On the 2nd day of visit, all the members had planned to meet at Vikhroli station, but only me, Ravi and Minauti were on time. All the others members were nearly late for about 1 hour. Due to this delay, we could only conduct dance competition at the ngo.

Q:-2 How do you think an individual can be a better planner in terms of Time Management, discuss[M1]

Create a simple "To Do" list. Daily/weekly planner. Prioritize Your Tasks. Schedule time for your tasks. Follow a good routine. Set Personal Deadlines. Use your free time wisely. Avoid Procrastination at all Costs. Break each large task into easy tasks. Distribute Responsibilities. Postpone unnecessary activities until the work is done. Staying focused. Multi-task.

Q:-3
Study the team that you worked with for this assignment. Analyze a good time manager and talk about the good practices you have noticed for efficient Time Management. Looking back, please recollect as to how you could have saved time in completing this project. How does your approach compare with your teammates approach..? [D1-D2-D3]

TEAM : BLUE WHALES TEAM LEADER: VIJAY YADAV MEMBERS:

Ravi Gupta Faisal Ansari Minauti Raikar Neetu Nair Umair Dabir Anuradha Doke Swati. S

GOOD PRACTICES DONE BY AS A TEAM LEADER:

After the loss of first two days, when we didnt get the permission for the visit in hotel, I still was successful in completing the ngo visit, as per the given deadline. Forgetting the time wasted mostly because of me initially, I took the initiative to call the concerned person of the ngo and took the permission. Made sure no more time be wasted, and things go according to the plan. I decided what should be amount of contribution each member should give. Looked for things from such place where we could get good discount for the stuffs, as were buying them in such a large number. Considering the number of children at the ngo, looked for stuffs which could come within our contribution with the help of Ravi. Discussed about the token gift. Spoke to my team members whether the time of ngo visit would be ideal for them. Kept informing the members about the important updates about the activity. Had a check list with me, just to have check on every time. During the time of visit, I made sure the time we spent there at the ngo was properly utilized. Kept reminding members to also do case study. Made sure every child at ngo got the token gift. Made sure that my team members get enough pictures and videos of activity done at the ngo. The amount of money left from the contribution amount was equally divided, and given back to each member.

IMPORTANT FACTORS ON WHICH OUR TEAM LEFT OUT:

Right when the assignment was discussed with us in the class, and I was named as the team leader, I should have been more active in my approach by looking for contact number of hotels and calling them for permission. But I didnt take the initiative which resulted in loss of two valuable days, these two days would have been rather useful to plan things for ngo in a better way. We had received the permission on Monday, and our deadline was Thursday so even if we had planned our visit on Monday. We could have done three day visit or completed the two day visit on Tuesday. This would have given our team edge over opposite team, because of completing the visit one day before. I should have made proper use of available time, and conducted some more sessions with my team so that they would have known what does deadline demand from us. Three day visit would have also given us that extra time wherein we could have known more things about the history of the ngo from the founder himself.

COMPARISON OF MY TEAM MATES APPROACH:

MEMBER NAME Faisal Ansari

MY COMMENTS Very capable enough to do tasks and support the team but didnt show effort which was required for the teams performance, was never punctual.

Ravi Gupta

Ravi was always on time, did his share of work properly, as other members were not much active he even worked on their behalf.

Anuradha Doke

Did her share of work assigned to her, but was not punctual.

Minauti Raikar

Did her share of work, was always punctual, but could have done better with manageging other members.

Swati .S

Was not punctual, did her share of her work assigned to her.

Umair Dabir

Was never serious about the task assigned to him, his presence itself was very surprising, never punctual.

Neetu Nair

She was never on time, But did her share of work assigned to her, could have supported the team better.