Sample letter of sympathy

1. Dear ______, Im sorry to hear about your loss. _____ was a very thoughtful and wonderful person. We will never forget those trips we had with _____, and we will always miss _____. We love you. Our deepest sympathies are with you. Please call us if you want someone to talk to during this tough moment and we will be there for you. May ____ rest in peace?, _______

2. Dear ______, I am sorry about the loss of your beloved ____________. We send our deepest condolences to you and to your family. Please let us know if theres something we can do to somehow lessen the pain you feel in your hearts. We will always be there for you. My love and sympathy to you and to your kids,

3. Dear _____, Please know how very saddened I am for the loss of your_________. Please be strong in these tough moments of your life. I also experienced the same situation. One thing I can only say is just enjoy the moments you had with _____ and ascertain that you keep living without regrets. Much love, ______

4. Dear_____, I am very to know what happened on your beloved ______. _____ was a wonderful person. ____ hugest joy was to make others happy. We will keep ourselves cherishing _____s memory forever. I know that you are a strong wife/husband/son/daughter/father/mother and I am sure you can handle this hard time of your life. May _____ rest in peace, ______

5. Sample letter #7 Dear_____, I am so sorry to know that your _____ passed away last week. The same situation already happened to me and I knew how painful it was. Please be strong and try to cope with this difficult moment for your kids. Please accept our deepest sympathies. My love and sympathy to you and your kids, ______

Letter of apology
1. Dear {Recipient} Please accept my deepest apologies for my mistake in regard to {state mistake}. It was not my intention to create such an awkward and embarrassing situation for{you, institution, the team, company, etc}. If there was any good that came out of this unfortunate experience, it is that I have grown and learned alternative approaches to these situations. Please feel free to let me of your thoughts and concerns over this matter. You can reach me at {email, phone number}. Sincerely, {Sender} 2. Dear {Mr. /Ms. Last Name} I would like to express my deep regrets for {action} and apologize for my actions. It was inappropriate, disrespectful and lacked the professionalism that you and my colleagues expect from an employee at {Company Name}. While I cannot alter what has transpired, I have taken steps to ensure that similar incidents and misunderstandings will not occur in the future. I value our professional relationship and firmly believe that our teamwork will continue to produce solid work that will benefit {Company Name} and our {customers/clients}. Sincerely, {Your Name}

3. Dear {Customer Name} Please accept our sincere apologies for the inconvenience you may have experienced in respect to [the issue]. At {Company Name}, we take pride in ensuring our customers satisfaction. Unfortunately, we did not meet youror our own expectations. Upon thorough review of the situation, we narrowed the cause to {key staff changes, recent internal system update, office relocation, etc}. As a testament to our strive for perfection, we have taken steps to ensure that this will never happen again by {creating company wide training sessions, installing new back-up systems, creating an internal auditing team, etc}. {If additional action is necessary:} Because of this serious oversight, we are going to provide you with {3 months worth of service, a free upgrade, etc}. We deeply value your relationship with {Company Name} and are committed to providing you with the highest level of service simply because our customers deserve the very best. If you have any further questions or comments regarding this matter, please feel free to discuss it with us at {email, phone#, website, etc}. Yours in service, {Company Representative}

4. Dear {Recipient} Please allow me to apologize for what I {said, did, etc} on {day of week}. My behavior was extremely inappropriate, immature, and lacked the respect {you, organization} deserved. It was a

disruption and distracted others from {doing their job, learning, etc}. It was embarrassing, but I learned that nobody appreciated my poor behavior. In the future, I have every intention of curbing my thoughtless actions and learn to adjust my behavior befitting the environment and situation. Again, I am sorry for my actions and I hope that we can put this matter behind us. I look forward to {working, learning from, etc} you {again/soon}. If you have any thoughts in this, please feel free to share. You may contact me at your convenience at {email/phone}. Sincerely, {Sender Name} 5. Dear {Recipient} Please accept this letter as my formal apology for what happened on {location, event, issue, etc} on {MM/DD/YYYY}. It was not my intention to cause any damage or inconvenience. In retrospect, I believe the situation resulted from {cause}. While this is by no means an excuse for {my behavior, what happened, etc}, knowing the cause will help me guard against future mistakes. Again, I am sorry for what happened. If you would like to continue this conversation, please feel free to call me at {phone}. I look forward to hearing from you and putting this matter behind us. Sincerely, {Sender}

Letter of thank you

1. Dear Name, I really appreciate your understanding and support regarding the changes we're making to the project plan. I feel that these changes are going to streamline the current project, and facilitate the organization of those in the future. Thank you for your confidence in me. I'm sure you're going to be pleased with the results. Best Regards, Your Name 2. Dear Name, Thank you very much for meeting with me yesterday regarding the project I am working on. I really appreciate your assistance, and am looking forward to implementing many of your suggestions. It is helpful to have someone who has had experience with similar projects to discuss ways of fine tuning the timeline with. I appreciate your taking the time out of your busy schedule to speak with me. I'll be sure to send you a follow up when this project is complete. Again, my sincere thanks for your your assistance. Best Regards, Youre Name

3. Your Name Your Address Your City, State, Zip Code Your Phone Number Your Email Date Name Title Organization Address City, State, Zip Code Dear Vince, Thank you for very much for referring me for the position at ABCD. I am grateful for the time you spent reviewing my application and recommending me for the job. Again, thank you so much for your help. I greatly appreciate the assistance you have provided me. Sincerely, youre Name

Letter of invitation to speak

For ACL-2000 1. Dear, I'm writing to you in my capacity as Program Committee Co-Chair for the 38th Annual Meeting of the Association for Computational Linguistics, to be held in Hong Kong from October 1--8, 2000. As you may know, the ACL conference is the premier international conference of note in the field of computational linguistics and natural language processing; I am writing to ask whether you would be willing to present a talk at the conference as an invited speaker. Invited talks will be one hour long, including a 10 minute question-answer session. We have not yet established on which day your talk would be scheduled; should you accept this invitation, there is some flexibility we can use to accommodate your own scheduling preferences (although it would be on one of the main conference session days, Tuesday October 3 through Friday October 6). In appreciation of your agreement to provide an invited talk, ACL would provide the cost of an economy class airfare from your home institution to the conference, hotel accommodations during the conference, and free registration to the conference. I will be away for an extended period of time and will not be able to read my email on a regular basis during this time. So please cc Professor Martha Palmer, an area chair and member of the ACL2000 program committee, in your response. She has kindly agreed to coordinate the invited speaker sessions during my absence. I do very much hope that you will be able to accept this invitation.

Yours sincerely

PS. If you accept our invitation to give an invited talk at the conference, you can choose to write a paper up to 8 pages long that will be included in the conference proceedings. Along with the paper hard copy, we request you provide a pdf file for inclusion in the CD-ROM version of the proceedings. If you choose to write a paper, please provide the hardcopy and pdf file by August 1st. Please visit the conference webpage (http://www.cs.ust.hk/acl2000) and click on "Instructions for Authors" for specific details on the formatting and submission of the camera-ready papers. Regardless of whether you choose to provide a paper for the proceedings, we request you to provide us a title and an abstract (up to 200 words) by August 1st, 2000. Author: K. Vijay-Shanker, 2000. 2. For AMTA-98 Dear, It gives me great pleasure to ask if you would be willing to appear on the panel named A Seal of Approval for MT Systems at the forthcoming AMTA conference near Philadelphia at the end of October this year. The panel itself will last for 90 minutes on Friday, October 30. The other panelists being invited are: Eduard Hovy (chair) USC/ISI, Los Angeles, USA (president, AMTA) John Hutchins University of East Anglia, England (president, EAMT)

Hitoshi Isahara Communications Research Laboratory, Japan (for AAMT) Bente Maegaard CfS, Copenhagen, Denmark (MT evaluation expert) L. Chris Miller MCS, Washington, USA (PC MT expert) Reba Rosenbluth SYSTRAN Software Inc., La Jolla, USA (MT vendor) Muriel Vasconcellos San Diego, USA (past president, IAMT and AMTA) John White PRC, Fairfax, USA (MT evaluation expert) I include the description of the panel topic below. There are 9 panelists. If we each speak for 5 minutes (two transparencies) then there will be plenty of time for audience discussionand this is a topic on which audience discussion is likely to be voluble! While AMTA cannot afford to pay the travel expenses of each invited panelist, it is pleased to waive your registration fee for the conference. You can find out all details about AMTA-98 from the conference website at http://www.isi.edu/natural-language/AMTA98.html. The program looks very interesting, and includes technical papers, system demonstrations, exhibitions, three workshops, and seven tutorials. In addition, there is a guided tour of interesting and historical aspects of Philadelphia and a banquet in the impressive University of Pennsylvania buildings. I do hope you can make time in your busy schedule to attend the conference and share your ideas on this topic on the panel!

Please let me know whether you can make it as soon as you can. Thanks! Best wishes, Author: Eduard Holy, 1998. 3. For INLG workshop 98 Dear, It is my great pleasure to invite you to appear on a panel at the upcoming International Natural Language Generation conference INLGW-98. This conference will be held in Niagara-on-the-Lake, near Niagara Falls, in Ontario, Canada, on August 5-7, 1998. We are expecting a packed room, containing some of the most prominent researchers in the field of NLG, and are eager to end the conference with a panel that summarizes what was new at the conference and points to the future. The panel is called Reference Architecture for Generators. The panelists are Prof. Chris Mellish (Edinburgh University), Prof. Donia Scott (Brighton University), Dr. Robert Dale (Microsoft Research Institute, Macquarie University), Dr. Stephan Busemann (DFKI, Germany), and myself. Profs. Mellish and Scott will discuss their recently funded project on the Reference Architecture for NL generators, representing the work in England. I will describe the recently-funded effort in the US to establish a framework in which various generators, including those built for speech dialogue systems, can be compared, and outline the opportunities this new development affords the NLG community as a whole. %The other two speakers will discuss the work on creating %I hope you will be willing to discuss the work on creating a reference architecture or a set of standards for NLG systems as it is taking shape in Germany and Australia.

The panel will take place immediately before lunch on Friday, August 7. Besides lunch, it is the last event on the programme. Please take this into account in your travel plans. Unfortunately, due to budget limitations, we are not able to offer any kind of honorarium or reduced registration fee in return for your appearance on the panel. My sincere regrets. I do hope you will be able to act as a speaker on the panel; your experience and comments will add an important dimension to what is potentially a very important discussion for the field. Sincerely,

Author: Eduard Holy, 1998.