Republic of the Philippines

Department of Education
REGION XI
Division of Davao del Sur

SULOP NATIONAL HIGH SCHOOL

Project Implementation Paper

A. Project Context

NEAP PROGRAM School Heads Development Program – Foundational

Course

Name of School Head BERNADETH M. CUSTODIO

Region, Division, District Region XI, Davao del Sur, Sulop District
Name of School Sulop National High School
Key changes in my school as a SULOP NATIONAL HIGH SCHOOL would be able to
result of this project shorten time in accessing the School Form 10/Form 137
What key changes do you want through the electronic School Form 10
to see in your school as a result
of having attended the SHDP
Foundational course? What are
your specific, verifiable
indicators of these changes?
Target Competency NCBSSH Framework
Improvement Domain 6
What school head School Management and Daily Operations
competency/ies will you apply -Managing Daily Operations
through the project? Identify -Use of technology in the Management
maximum of three that are Operations
directly related to your project?
Describe current situation
(problem or opportunity) in your There is no proper database management system and
school that you need to address even proper documentation, thus the document
through your project processing takes more than an hour and even days to
locate the data.
Give specific, quantifiable,
observable details. For Goal: To utilize an electronic device in accessing and
example, number of non- releasing the School Form 10/Form 137 in just few
readers in Grade 2. Or, number minutes.
of teachers that need training
by a certain period. Or, timely
utilization of MOOE.
 Title of Application Project “STUDENTS’ ELECTRONIC RECORDS SYSTEM”
PROJECT OBJECTIVE/S: 1. Establish an electronic system on easy access of
SMART-Specific, measurable, students’ academic archive by May 2019
attainable, result-oriented and 2. Help stakeholders shorten time in document
with time frame processing documents.
Start Date JANUARY 2019
Length of Project 6 months
The project should be
completed within 3 to 6 months.
Expected Outputs 1. Students’ Electronic Records’ System (SF10/Form 137
from 1969 – present)
2. Printed SF10/Form 137 as per request of stakeholder
Beneficiary/ies School Registrar-Designate - 1
Students – 10,000
Parents – 10,000
Identify Success Indicators or 5 - 10 minutes waiting time of client for requesting and
measure of success releasing the School Form 10/Form 137
B. Action Steps
Identify significant Milestone targets that could be achieved by the end of 30 days
and every 30 days thereafter. Milestones are (a) significant changes achieved; and/or, (b)
major steps taken towards achieving the desired improvement in your school.
Target Milestone Actions Responsible Support Target Date
Person Needed When will this
from:
Who will do step be
these steps? accomplished?
Milestone 1 Action Step 1 School Head School Second Week
Crafting Action Plan Teachers Head of January
ICT 2019
PLANNING Coordinator
School
Registrar-
Designate
Action Step 2 School Head School Third Week of
The School Head, Teachers Head January 2019
School Registrar- ICT
Designate and ICT Coordinator
Coordinator plan for the School
system of Students’ Registrar-
Electronic Records’ Designate
System
Action Step 3 Teachers School Fourth Week
Orientation by the School Head Head of January
School Head about the 2019
program and its
importance
Milestone 2 Action Step 1 School Head School First Week of
A place within the Head February 2019
IMPLEMENTATION school vicinity will be
OF THE PROJECT identified as Office of
the School Registrar
Action Step 2 Registrar- School First Week of
Arrange the records in Designate Head January 2019
alphabetical order
Action Step 3 School Head School Second Week
Assigning of ICT Teachers Head of February
teachers, ADAS, Job ICT 2019
Orders to start the Coordinator
encoding of students’ School
records. Registrar-
Designate
Action Step 4 School Head School Third Week of
Final process steps in Head February 2019
the electronic record
system
Action Step 5 School Head School January to
Monitoring Head June 2019
  Follow up the
number of
School Form
10 /Form 137
encoded.
 Check the
accomplished
encoded form
everyday
 Determine
the project
elapsed time.
Action Step 6 School Head School Second Week
Testing of the system Head of May 2019

Action Step 7 School Head School Third Week of

Presentation of Project Head May 2019
Implementation

Action Step 8 School School Last Week of

Utilization of the Registrar – Head June 2019
electronic records Designate,
system School Heac

C. Required Resources
Provide Specific Details of the physical and human resources required to
successfully implement your application Project.
Milestone Resources Needed Budget Approvals Needed
Milestone 1 Action with Action NONE
Plan
PLANNING
Milestone 2 Identify area for the NONE
project and
IMPLEMENTATION
workforce in the
of the PROJECT
encoding of the
students’ archive
Availability of
materials needed
Support from the
School Registrar
Designate
D. Risk Management Plan
All projects are exposed to risk. Risks are unpredictable events that might or might
not happen, and endanger the achievement of your project objectives. You should
therefore know what risks to prioritize and what to do when the risks happens.

Milestone Likely Risk Impact on Specific If Risk Happens,

Project if Action to Specific Action
Risk Prevent Risk to Soften Impact
happens of Risk
Milestone 1 There was no The Organize the Back-up
specific plan on beneficiaries represented Plan/Contingency
PLANNING
the project will be plan well. Measures
frustrated

Milestone 2  Vulnerability The program Back-up files Back-up files in

from viruses will encounter in a an External Hard
IMPLEMENTATION and a system Rewritable Disk Drive
of the PROJECT malicious trouble. Compact Disk
software

 Availability of The project’s Check the Check the

manpower timetable materials materials and
would not be needed and electronic archive
realized the before the
manpower to Project
do the task Innovation start

E. Approvals:
Printed Name Signature Date

Prepared: BERNADETH M. CUSTODIO, EdD _________ _____

Proponent

Reviewed: CHEERYLYN A. COMETA ________ _____

Chief, Curriculum Implementation
Division
Officer In-Charge

Recommending MARIO C. MONDEJAR, EdD

Approval: Chief, School Governance and _________ _____
Operations Division

Approved: EUFEMIA T. GAMUTIN, CESO V _________ _____

Schools Division Superintendent
 Republic of the Philippines
Department of Education
NATIONAL EDUCATORS ACADEMY OF THE PHILIPPINES
SCHOOL HEADS’ DEVELOPMENT PROGRAM: FOUNDATION COURSE

School Head’s Application Project Implementation Paper

BERNADETH M. CUSTODIO, EdD

Sulop National High School
Division of Davao del Sur