CONFIDENTIAL 2 LG/APR 2018/ELC650

Project Planning Email (Individual work – 20%)

WRITING SITUATION 1

Instructions

• Write an email of about 200 words to your manager, summarising the key
decisions based on the four aspects of your discussion.
• One mark will be deducted if your email exceeds 210 words.
• You are given thirty (30) minutes to write the email.
• Include a subject line in your email.
• Begin your email with ‘Dear …’
• Submit the notes taken during the discussion with the email.

SITUATION

An international delegation of 20 guests will be visiting your organisation soon. The chief
executive officer has appointed you and some colleagues to plan a programme for the
delegates, to expose them to Malaysian culture. The programme is to be held for two days.
Have a discussion on the following aspects:

• objectives and dates of the programme

• activities to be included in the programme
• budget for the programme
• committees and duties for staff to help run the programme

END OF QUESTION PAPER

© Hak Cipta Universiti Teknologi MARA CONFIDENTIAL

CONFIDENTIAL 3 LG/APR 2018/ELC650

Project Planning Email (Individual work – 20%)

WRITING SITUATION 2

Instructions

• Write an email of about 200 words to your manager, summarising the key
decisions based on the four aspects of your discussion.
• One mark will be deducted if your email exceeds 210 words.
• You are given thirty (30) minutes to write the email.
• Include a subject line in your email.
• Begin your email with ‘Dear …’
• Submit the notes taken during the discussion with the email.

SITUATION

Your head of department has asked you and a few of your colleagues to organise a
community service activity to feed the homeless. This is part of your organisation’s effort to
contribute to the community and to promote teamwork in the organisation. Have a discussion
on the following aspects:

• objectives, suitable date(s) and venue for the community service

• types of food and drinks to be served
• budget and promotion of the activity to the staff
• committees and duties for staff to help run the activity

END OF QUESTION PAPER

© Hak Cipta Universiti Teknologi MARA CONFIDENTIAL

CONFIDENTIAL 4 LG/APR 2018/ELC650

Project Planning Email (Individual work – 20%)

WRITING SITUATION 3

Instructions

• Write an email of about 200 words to your manager, summarising the key
decisions based on the four aspects of your discussion.
• One mark will be deducted if your email exceeds 210 words.
• You are given thirty (30) minutes to write the email.
• Include a subject line in your email.
• Begin your email with ‘Dear …’
• Submit the notes taken during the discussion with the email.

SITUATION

Your company plans to hold a Customer Appreciation Day in three months’ time to show
how much the company values the support of the customers, as well as to promote some
products. Your head of department has asked you and a few colleagues to plan the event.
Have a discussion on the following aspects:

• objectives, venue, suitable date and duration of the event

• suitable activities for the event
• budget and promotion of the event to the customers
• committees and duties for staff to help run the event

END OF QUESTION PAPER

© Hak Cipta Universiti Teknologi MARA CONFIDENTIAL

CONFIDENTIAL 5 LG/APR 2018/ELC650

Project Planning Email (Individual work – 20%)

WRITING SITUATION 4
(This situation is for a group of five.)

Instructions

• Write an email of about 200 words to your manager, summarising the key
decisions based on the five aspects of your discussion.
• One mark will be deducted if your email exceeds 210 words.
• You are given thirty (30) minutes to write the email.
• Include a subject line in your email.
• Begin your email with ‘Dear …’
• Submit the notes taken during the discussion with the email.

SITUATION

In conjunction with the World Energy Conservation Month, your head of department has
asked you and a few of your colleagues to plan a programme to encourage staff to conserve
energy in your organisation. Have a discussion on the following aspects:

• objectives, dates and duration of the programme

• strategies to conserve energy in the organisation
• suitable activities for the programme
• budget and promotion of the programme to the staff
• committees and duties for staff to help run the programme

END OF QUESTION PAPER

© Hak Cipta Universiti Teknologi MARA CONFIDENTIAL