Comments on Performance Appraisal System Assessment (PAS) Month from Month of July 1st 2017 to September 30th 2017

Contractor’s Assessment on the Engineer

Pages/ Employer’s/
No Subject of letter/pending
Referenc Issues Comments / suggestions Consultant’s Letter
. Reference Number
issues
e
Minutes of meeting,
MCE- Compliance on the quality
SPICE/GLS/GB/RE/ of the construction works,
The Consultant’s performance is evaluated as exceeding. While, the actual 2481/17, Comment on
site observation from August 29 to September 10, 2017 and the MM3/290/2-3319, Environmental
Borrow Pits And Environmentalist’s report shows that there are abundant borrow and quarry MCE- supervision report,
1 D08
Quarries sites which do not reinstated due to no action and comments from the SPICE/GLS/GB/RE/ Local complain on access,
Engineer. Thus, please be advised to evaluate the firm as per the actual 2359/17, reinstatement and spoil
scenario and performance. MM3/288/1-3312 pits and
and MM3/288/23- Local complain on access,
3313. reinstatement and spoil
pits respectively
The Consultant’s performance is evaluated as acceptable. While, in reviewing
the monthly and quarterly project progress, the quantities has been found Clarification on quantity
increased beyond the original and design review quantity. Lots of verbal Increment and Comments
AH1/374/11-3922
3 D 15 BOQ discussion has been made with Resident Engineer and we requested on Monthly Progress
and AR1/79/18-487
correspondent the Engineer could not still respond/clarifies on the increments Status Report No.35
of Earth work quantities. Hence, please be advised to evaluate the firm on the respectively
actual performance.
The Consultant’s performance is evaluated as exceeding. However during the
MCE-
Consultant site visit September 2017; the Contractor has raised some issues regarding
4 C 01 SPICE/GLS/GB/RE/ Minutes of meeting
Review design review and approval delays. Thus, we would like to advise you to
2481/17
evaluate as per the actual performance of the firm.
The Consultant’s performance is evaluated as acceptable. While, in preceding
minutes of meeting held on May 6, 2017 the Contractor was agreed to
MCE-
mobilize additional DBST and Base course crew up to the end of May 2017;
5 C 02 Mobilization SPICE/GLS/GB/RE/ Minutes of meeting
the Contractor did not mobilize such up to end of September 2017 and the
2213/17
Engineer not yet taken tangible action. Therefore, we would like to advise
you to evaluate as per the actual performance of the firm.
The Consultant’s performance is evaluated as acceptable. Referring to the site Minutes of meeting on
MCE-
visit in September and the Environmentalist report; the Land slide and other September 2017 and May
SPICE/GLS/GB/RE/
Land use and spoil areas was not well managed since, there are some abundant borrow and 2017Comment on
6 C 07 2481/17 and MCE-
compensation quarry sites and un reinstated lands after the required materials has been Environmental
SPICE/GLS/GB/RE/
extracted. Thus, please advise to revise the assessment of the firm and correct supervision report
2359/17
it and/or clarify the issue. respectively
 The Consultant’s performance is evaluated as acceptable. While in preceding
minutes of meeting held on May 6, 2017 the Contractor was agreed to MCE-
mobilize additional DBST and Base course crew up to the end of May, 2017; SPICE/GLS/GB/RE/
Minutes of meeting on
the Contractor did not mobilize such up to end of September 2017. However, 2481/17
7 C 09 Equipment September 2017, and May
Consultant is not advised/commented planned and actual Contractor’s MCE-
2017
mobilization over the duration of the contract according to the approved SPICE/GLS/GB/RE/
schedule. Thus, please revise the assessment of the firm and correct it and/or 2213/17,
clarify the issue.
Minutes of meeting
September 2017, and May
MCE-
2017, Comment on
The Consultant’s performance is evaluated as acceptable. While, referring the SPICE/GLS/GB/RE/
Environmental
actual site visit from August 29 to September 10, 2017 and the 2481/17, MCE-
supervision report,
Borrow pits Environmentalist’s report there are abundant borrow pits due to the less SPICE/GLS/GB/RE/
8 ES 01 Local complain on access,
operation commenting/advising on the issues investigation and proposals in relation to 2359/17,
reinstatement and spoil
the scale of work. Thus, be advised to evaluate the firm as per the actual MM3/288/1-3312
pits and
scenario and performance and/or clarify the case. and MM3/288/23-
Local complain on access,
3313.
reinstatement and spoil
pits respectively
The Consultant’s performance is evaluated as acceptable. While, HIV/AIDS
Monthly reports regarding
prevention and control programe was not fully implemented such as Animator
the issue is not yet
9 ES 09 HIV/AIDS has not still employed and short comings was not reported to the Employer.
submitted/reported
Thus, please be advised to correct the evaluation as per the actual site
performance of the firm and/ or clarify the issues.

The Consultant’s performance is evaluated as exceeding. The IPC for the

month of the September 2017 is still pending. Thus, for this quarter the IPC for the Month
10 F 01 IPC processing Engineer is not timely processing the Contractor’s Interim Payment. Thus, September 2017 still
please be advised to correct the evaluation as per the actual site performance pending
of the firm and/ or clarify the issues.

11 O 02 ERA The Consultant’s performance is evaluated as acceptable. From our daily DD1/32/2-218, Employers Concern on
communication communications and different correspondents with the Engineer; some issues ACH1/285/12-4004, The Implementation of
were not timely responded as matter of urgency. Hence, please be advised to MM3/287/13-3309, Environmental
correct the evaluation as per the actual site performance of the firm and/ or MM3/288/16-3312 Compliance and
clarify the issues. Monitoring,
Employer’s Concern on
Internal Audit Findings
and the Quality Of Your
Service,
Sub-Contractor for
Foundation Investigation
 for Bypass Bridge At
7+740,
Reminder on
Subcontractor for
Foundation Investigation
and Existing Bridge
Maintenance Works,
Request for Status of
Quality Rectification Task
Sub-Contractor for
Existing Bridge
Maintenance, etc. are still
pending and/or took many
days to respond
Cost update , IPC for the
The Consultant’s performance is evaluated as acceptable. From our daily month of September
MCE-
communications and different correspondents with the Engineer some issues 2017, traffic count are
SPICE/GLS/GB/RE/
were not timely submitted like Progress Report, IPC, Cost Update, Traffic still not yet submitted and
12 O 03 Submission 2441/17 (quarterly
Count, etc. as matter of urgency and contract provision. Hence, please be the project progress report
progress report)
advised to correct the evaluation as per the actual site performance of the firm of September 2017 was
and/ or clarify the issues. submitted lately on
October 09/2017
The Consultant’s performance is evaluated as acceptable. From our daily
Reminder on
communications, site visit in August 2017 and different correspondents the
Submission, subcontractor for
Engineer was not timely submitted like Subletting’s Determination, Work
13 O 06 approval and DD1/32/2-218 foundation investigation
Programe, etc. effectively and expeditiously so as to not to cause delay.
inspection and existing bridge
Please be advised to correct the evaluation as per the actual site performance
maintenance works
of the firm and/ or clarify the issues.
The Consultant’s performance is evaluated as acceptable. From our verbal
communication and comments on progress status report No.35 the Engineer,
was unable to correct the status of the guarantees and insurances like Advance Comments on Monthly
Guarantees and
14 M 01 Payment Bond and all Contractors Insurances. Please, be advised to correct AR1/79/18-487 Progress Status Report
Insurances
the evaluation as per the actual site performance of the firm and/ or clarify the No.35
issues.

The Consultant’s performance is evaluated as acceptable. From our usual

MCE-
communication and site meeting the Work Programe should be revised in
SPICE/GLS/GB/RE/
quarterly basis as the contract provision. The Engineer was not provided the Minutes of meeting on
Work 2481/17
15 M 02 Revised Work Programe and so that reviewing, commenting reports based on September 2017, and May
Programme MCE-
Work Programe is getting challenging. Please be advised to correct the 2017 respectively
SPICE/GLS/GB/RE/
evaluation as per the actual site performance of the firm and/ or clarify the
2213/17
issues.
 The Consultant’s performance is evaluated as acceptable. From our site visit
and local complain consideration the project has encountered with the quality
Quality problems mainly on structure works, pavement work, access work, and compliance on quality of
16 Q 03 MM3/290/2-3319
monitoring channelization. However, the Engineer was unable to report the quality issues construction works
against the approved QA plan. Please be advised to correct the evaluation as
per the actual site performance of the firm and/ or clarify the issues.
17 General For all issues Means of verifications should be with inclusion of specific letter reference.

Comments on Performance Appraisal System Assessment (PAS) Month from Month of July 1st 2017 to September 30th 2017

Staff monitoring assessment (Resident Engineer)

Employer’s/
Pages/
Consultant’s
No. Refere Issues Comments / suggestions Letter Reference
Subject of letter
nce Number
The Resident Engineer’s performance is evaluated as acceptable. From our site
visit and discussions made in minutes of meeting; in every meeting the project Minutes of meeting on
health and safety issue is remain still unsolved and it has got attention of the MCE- September 2017
Health &
1 H1 concerned body on its implementation as per the contract agreement. Although SPICE/GLS/GB/ National occupational health and
safety
the employer is advising the issue, Resident Engineer is not able to consider the RE/2481/17 and safety respectively
issue and its proper implementation. Please, be advised to correct the evaluation MM3/290/8-3320
as per the actual site performance of the firm and/or clarify the issues.
The Resident Engineer’s performance is evaluated as acceptable. From the site MCE- Comment on Environmental
visit and the environmentalist’s report there are many defects on the issue. SPICE/GLS/GB/ supervision report,
Thus, Resident Engineer is unable to implement the environmental issues as per RE/2359/17, Local complain on access,
Environment
2 S1 the contract provision. Please, be advised to correct the evaluation as per the MM3/288/1-3312 reinstatement and spoil pits and
al & social
actual site performance of the firm and/ or Clarify the issues. and Local complain on access,
MM3/288/23- reinstatement and spoil pits
3313. respectively
3 General For all issues Means of verifications should be with inclusion of specific letter reference.
 Comments on Performance Appraisal System Assessment (PAS) Month from Month of July 1st 2017 to September 30th 2017

Consultant’s Assessment on the Contractor

Pages/ Employer’s/
No. Referen Issues Comments / suggestions Consultant’s Letter Subject of letter
ce Reference Number
Minutes of meeting and
Compliance on the quality of the
The Contractor’s performance is evaluated as exceeding. While, MCE-
construction works, Comment on
referring the actual site observation from August 29 to September SPICE/GLS/GB/RE/2481
Environmental supervision
10, 2017 and the Environmentalist’s report there are abundant /17, MM3/290/2-3319,
Borrow Pits report,
1 D08
And Quarries
borrow pits which are not reinstated due to the less Contractor’s MCE-
Local complain on access,
consideration on the issue’s investigation and proposals in SPICE/GLS/GB/RE/2359
reinstatement and spoil pits and
relation to the scale of work. Thus, be advised to evaluate the /17, MM3/288/1-3312
Local complain on access,
firm as per the actual scenario and performance. and MM3/288/23-3313.
reinstatement and spoil pits
respectively
The Contractor’s performance is evaluated as acceptable. While,
in preceding minutes of meeting held on May 6, 2017 the MCE-
Contractor was agreed to mobilize additional DBST and Base SPICE/GLS/GB/RE/2481
course crew up to the end of May, 2017; Contractor did not /17 and Minutes of meeting on
2 C 02 Mobilization
mobilize such up to end of September 2017. Thus, Contractor’s MCE- September 2017, and May 2017
mobilization was not satisfactory over the duration of the contract SPICE/GLS/GB/RE/2213
according to the approved schedule. Thus, be advised to evaluate /17
the firm as per the actual performance.
The Contractor’s performance is evaluated as acceptable. Comment on Environmental
Referring to the site visit from August to September and the supervision report,
MCE-
Environmentalist report land is not well managed since there are Local complain on access,
Land use and SPICE/GLS/GB/RE/2359
3 C 07
compensation
some abundant borrow and unprotected quarry sites and un
/17, MM3/288/1-3312
reinstatement and spoil pits and
reinstated lands after the required materials has been extracted. Local complain on access,
and MM3/288/23-3313.
Thus, please revise the assessment of the firm and correct it reinstatement and spoil pits
and/or clarify the issue. respectively
The Contractor’s performance is evaluated as acceptable. While
in preceding minutes of meeting held on May 6, 2017 the
Contractor was agreed to mobilize additional DBST and Base
course crew up to the end of May, 2017; Contractor did not MCE-
mobilize such up to end of September 2017. Thus, Contractor’s SPICE/GLS/GB/RE/2481 Minutes of meeting on May
4 C 09 Equipment
mobilization was not satisfactory over the duration of the contract /17 2017
according to the approved schedule. Thus, be advised to evaluate
the firm as per the actual performance.
 The Contractor’s performance is evaluated as acceptable. From
our site and discussions made in minutes of meeting; in every MM3/290/8-3320,
meeting, the project health and safety issue is reaming still MCE- National occupational health and
unsolved and it has got attention of the concerned body on its SPICE/GLS/GB/RE/2481 safety,
Health and
5 C 13 implementation as per the contract agreement. Although the /17 and Minutes of meeting on
safety plan Employer is advising on the issue, Contractor is not able to MCE- September 2017, and May 2017
consider the issue and its proper implementation. Please, be SPICE/GLS/GB/RE/2213 respectively
advised to correct the evaluation as per the actual site /17
performance situation of the firm and/ or clarify the issues.
Minutes of meeting and
Compliance on the quality of the
The Contractor’s performance is evaluated as acceptable. While, MCE-
construction works, Comment on
referring the actual site observation from August 29 to September SPICE/GLS/GB/RE/2481
Environmental supervision
10, 2017 and the Environmentalist’s report there are abundant /17, MM3/290/2-3319,
Borrow pits report,
6 ES 01 borrow and quarry sites. The Contractor was not operating and MCE-
operation Local complain on access,
maintained all the borrow pits in accordance with the SPICE/GLS/GB/RE/2359
reinstatement and spoil pits and
specification. Thus, be advised to evaluate the firm as per the /17, MM3/288/1-3312
Local complain on access,
actual scenario and performance of the Contractor on the matter. and MM3/288/23-3313.
reinstatement and spoil pits
respectively
Minutes of meeting and
The Contractor’s performance is evaluated as acceptable. From MCE- Environmental supervision
the site visit and the environmentalist’s report there are many SPICE/GLS/GB/RE/2481 report,
problems on the issue. Thus, EMPA/ method statement were not /17, MCE- Local complain on access,
7 ES 05 EMPA
satisfactorily implemented as per the specification. Please, be SPICE/GLS/GB/RE/2359 reinstatement and spoil pits and
advised to correct the evaluation as per the actual site /17, MM3/288/1-3312 Local complain on access,
performance of the firm and/ or Clarify the issues. and MM3/288/23-3313. reinstatement and spoil pits
respectively
The Contractor’s performance is evaluated as acceptable. While,
from document review and site observation the programe is not Monthly reports regarding the
fully implemented such as Animator has nit still employed and issue is not yet
8 ES 09 HIV/AIDS
short comings is not still reported to the employer. Please, be submitted/reported
advised to correct the evaluation as per the actual site
performance situation of the firm and/ or clarify the issues.
The Contractor’s performance is evaluated as acceptable. From
our daily communications site visit in August 2017 the Contactor
was not timely submitting different submission like subletting’s
Reminder on subcontractor for
Submission, Work Programe, etc. effectively and expeditiously so as to not to
foundation investigation and
9 O 06 approval and cause delay. Please, be advised to correct the evaluation as per DD1/32/2-218
existing bridge maintenance
inspection the actual site performance of the firm and/ or clarify the issues.
works
 The Contractor’s performance is evaluated as acceptable.
MCE-
Referring our usual communication and site meeting, revising the
SPICE/GLS/GB/RE/2481
Work Programe in quarterly basis is contract requirement. Minutes of meeting on
Work /17 and
10 M 02
Programme
However, the Revised Work Programe was not submitted to the
MCE-
September 2017, and May 2017
Engineer in this quarter. Please, be advised to correct the respectively.
SPICE/GLS/GB/RE/2213
evaluation as per the actual site performance of the firm and/ or
/17
clarify the issues.
The Contractor’s performance is evaluated as acceptable. From
our site visit and local complain consideration the project has
compliance Quality of
encountered with the quality problems mainly on structure works, MCE-
Construction works and
Quality pavement work, access work, and channelization. However, the SPICE/GLS/GB/RE/2481
11 Q 03
monitoring Contractor was unable to rectify the quality issues against the /17 and MM3/290/2-3319
Minutes of meeting on
September 2017 respectively
approved QA plan. Thus, please be advised to correct the
evaluation as per the actual site performance of the firm and/ or
clarify the issues.
Means of verifications should be with inclusion of specific letter
12 General For all issues
reference.
Comments on Performance Appraisal System Assessment (PAS) Month from Month of July 1st 2017 to September 30th 2017

Staff Monitoring Assessment (Project Manager)

Employer’s/
Pages/
No. Issues Comments / suggestions Consultant’s Letter Subject of letter
Reference Reference Number
The Project Manager’s performance is evaluated as acceptable.
From our site visit and discussions made the project health and
safety issue is still remaining unsolved and it has got attention of Minutes of meeting on September 2017
Health MCE-
the concerned body on its implementation as per the contract National occupational health and safety
1 H1 & SPICE/GLS/GB/RE/2
agreement. Although the Employer is advising the issue, Project respectively
safety 481/17 and
Manager is not able to consider the issue and its proper
MM3/290/8-3320
implementation. Please, be advised to correct the evaluation as per
the actual site performance of the firm and/ or clarify the issues.
The Project Manger’s performance is evaluated as acceptable. MCE- Minutes of meeting and
From the site visit and the environmentalist report there are many SPICE/GLS/GB/RE/2 Compliance on the quality of the
Enviro compliance on the issue. Thus, Project Manager was unable to 481/17, MM3/290/2- construction works, Comment on
nmenta implement the environmental issues as per the contract provision. 3319, MCE- Environmental supervision report,
2 S1
l & Please be advised to correct the evaluation as per the actual site SPICE/GLS/GB/RE/2 Local complain on access, reinstatement
social performance situation of the firm and/ or clarify the issues. 359/17, MM3/288/1- and spoil pits and
3312 and Local complain on access, reinstatement
MM3/288/23-3313. and spoil pits respectively
For all Means of verifications should be with inclusion of specific letter
3 General
issues reference.