ABSTRACT

The study was conducted to assess the methods and processes used by the Registrar’s Office in keeping
the student records. The problems encountered by the students and instructors with regards to security of
the student records from alteration or loss, submitting error-free grade sheets from the faculty, and
requesting student grades at the end of the semester on the current registrar system and the level of
need for developing an Student Record Management System for college were determined. The Student
Record Management System that is accurate, fast, and accessible for the registrar’s office of the college
will facilitate the record – keeping and issuance of grades; it will also provide smooth operation and can
help the office to be more efficient.

The respondents of the study were 52 we gathered the information’s by creating a online form.
Descriptive research was used in gathering important information and specific data that are useful in the
study.

The results of the study showed that majority of the respondents identified that there is a high level of
acceptability of the software or the system developed by the researcher’s entitled Student Records
Management System for college.

The researchers concluded that the use of current Registrar System or manual procedures in the
registrar’s office do not provide speedy, accurate, and effective result. It was also identified that majority
of the respondents readily accepted the Student Records Management System.

The researchers’ recommended the use of the Student Records Management System in facilitating the
record – keeping and issuance of grades for the Registrar’s Office of college.

SUMMARY, CONCLUSION AND RECOMMENDATION

This chapter presents the summary, conclusion and recommendation based on the findings of the study.
After conducting the research, the data gathered which includes the research method used; the
respondents, the research instrument and the statistical tool used were summarized. The findings of the
study were also presented in this section.

The study deals with the development of an automated student record system for college level. The
objective of the study is to develop an automated student record system that is accurate, fast and
accessible. The study aimed to:

1.) Minimize the manual system in record keeping and issuance of student’s grades.

2.) Eliminate the lag time between the submission of grades by the subject teachers and the department
head to the registrar, thus preventing of delay in submission and issuance of grades. 

3.)  Provide a system that can be used by the faculty, department head and the registrar’s personnel.

4.) to develop a record services using database system in storing student grades. The study was
conducted to assess the registrar keeping the records of the students in the college level, the current
methods and processes used by the registrar in keeping the records of the students, and the problems
encountered by the students, faculty, as well as, the registrar with regards to the need in securing
student’s grades and grade reports from alteration or loss, issuance of grades at the end of the semester,
and submitting error-free grades by the faculty.

This study aimed to help the registrar’s office to the problems in record keeping, issuance of grades to the
students, and submitting on time and error-free grades of the faculty.
 Descriptive survey method of research was used in this study and questionnaires were prepared for data
gathering. The survey questionnaires were distributed to actual respondents.

Conclusion        
The following conclusions were made after conducting a thorough investigation and gathering of data:

1. The respondents of the study encountered a high degree of difficulty on the existing system,
which is relevant to the researchers of the study. This indicates that the respondents experienced
problems in securing students records, searching and retrieving student grades, the use of manual
procedures by the Registrar’s Office in keeping the students record are not secured from alteration or
loss, and the students encountered problems in requesting grades at the registrar’s office and as well
as, the faculty in submitting error-free grade sheets.
2. The extent of need of the respondents in the development of Student Records Management
System is very often needed which shows that the respondents needed the developed system in the
record services and the development of Student Records Management System is highly
recommended.
3. Important features should be included in the development of the system such as login. Logout,
grade sheets, reports, database maintenance, and help assistant.
4. Majority of the respondents prefer to change the current registrar system for accurate, fast,
and accessible for the students, faculty, department chairman, and the registrar itself.
5. The Automated Student Record System is the possible solution to the problems in grade
issuance, securing student’s grades from alteration or loss, in submitting error-free grades sheets by
the faculty, and to maintain relevant, accurate, and confidential student’s record.
6. The use of Automated Student Record System of the Northern Negros State College of
Science and Technology was readily accepted by the respondents.
7. The objective of the study had been achieved, that is to develop an automated student record
system for college level that is fast, accurate, and accessible.
Recommendations
Below are the researchers’ recommendations based on the findings and conclusions of the study:

1. In order to attain accurate, fast, and accessible registrar system, the current manual system
must be replaced by the automated one.
2. The registrar staff, department chairman and the faculty should be trained on how to use the
Student Records Management System.
3. In order to have an organized Student Record System the registrar should use an Student
Records Management System.
4. In order to avoid log time in submission of grades by the faculty, problems in requesting
student’s grades, and to secure grades from alteration or loss, the Student Records Management
System is highly recommended.
5. The researchers also recommended the following research titles for further study:
6. Online Student Record System for the college
7. E-Class Record for college
8. SMS Student Grade Query System