English for Academic

and Professional
Purposes
Summarizing Findings and Executing the Report
through Narrative and Visual/Graphic Forms and
Writing Reports Second Quarter- WEEK 8

Reylene Grace A. Loyola.

ICT-1203
Pre-Test
A. Read the items carefully and encircle the letter of the best answer.
1. This presentation refers to the systematic organization of data in columns and rows.
a. Textual b. Tabular c. Graphical d. None of the above
2. This kind of graphical presentation is used to show relationships/ comparison between groups.
a. Bar Graph b. Pictograph c. Line Graph d. Circle Graph
3. It is a presentation that shows a combination of texts and figures.
a. Tabular b. Graphical c. Textual d. All of the above
4. It is most useful in displaying data that changes continuously over time.
a. Pie Graph b. Line Graph c. Pictograph d. Bar Graph
5. It is the part of a statistical table that shows the classifications or categories which are found at
the left side of the body of the table.
a. Stubs b. Box Head c. Footnotes d. Source Note
B. Identify the factual statements about a report by ticking the box.
✓ 6. A report acts as an effective means of communication within the organization.

✓ 7. It provides reliable data which can be used in the planning and decision-making process.

8. Report does not provide a feedback to employees and are useful for their self-improvement.

✓ 9. It acts as a treasure house of reliable information for long term planning and decision

making.

10. It is not that prepared for the information and guidance of others connected to the problem.
Looking Back

Activity 1: Identify the method of gathering information that many people have used in research.

Choose your answer from the word box and write it on the line provided before the number.

Focus Group Discussion Questionnaires

Personal Interview Documentation Review
Case Studies Observation

Focus Group Discussion 1. It is used to explore a topic in depth with key stakeholders to learn

what the common understanding is on various issues.

Documentation Review 2. This method is used when you want to gather information on current

practices without interrupting the program by examining program monitoring reports, program

statistics, learner progress reports, annual reports, performance appraisals, etc.

Questionnaires 3. This refers when you want to collect a lot of information from people in a non-

threatening way.

Case Studies 4. This is done to depict experiences, processes or practices with a view to

developing understanding through examination and cross comparisons.

Observation 5. This method is used to watch the program in operation to gather information

about what actually happens on a day-to-day basis.

Personal Interview 6.. This is used by the researchers if they want to fully understand a person’s

opinions or point of view to get additional information to a questionnaire.

Activity 2
Use the graphic organizer below to make a comparison between the formal and
informal reports.
Formal Report
Formal writing was used to
write an academic research
paper. Formal writing is
usually not told in the first
person point of view. This
means that words such as “I,
me, and my” should not be
used during this paper. Also
most formal writing essays
usually have a readability
score of grades 9-12. The
readability score is used to
determine the level of
difficulty the essay is. This
readability score shows that
this essay is written at a
sixth to twelfth grade level.
Formal writing must be
written using an APA
format. This format should
come with the title page and
the in-text and end-text
documentation
Similarities Informal Report
The similarities of Informal writing was used to
these two different create a blog entry or an
abbreviated essay. Informal
types of writing
writing is usually told in the
are that they can first person point of view.
be used to discuss This means that unlike
the same topic or formal writing, informal
prove the same writing can use words such
as “I, me, and my” in the
point. They both
paper. Also unlike formal
should have a writing informal writing
reference page at essays usually have a
the end, and they readability score of grades
can have pictures 6-8. This means that the
inserted in them to level of difficulty of this
essay is written at a 6th-8th
enhance the
grade level. Informal writing
reader's interest in should be written in MLA
the essay format meaning that the
traditional MLA heading
should appear at the top of
the paper. 
Activity 3

Here is the contingency table for the opinion of viewers on the TV program, “Ang
Probinsyano”. Study the table below and answer the questions that follow.
Choice/Sample Men Women Children Total
Like the program 50 56 45 151
Indifferent 23 16 12 51
Do not like the 43 55 40 138
program
Total 116 127 97 340

Questions:
1. What is the title of the given table?
The title of the given table is “The Contingency Table for the Opinion of Viewers on the TV-
Program “Ang Probinsyano”
2. What might be is the reason of those respondents who feel indifferent with the TV program?
The reason of those respondents for being indifferent is because the storyline of the probinsyano
isn’t related for them or they not meet the expectation what they want in the tv program. Viewers
might also experience unconcerned, incurious, aloof, detached, disinterested mean not showing
or feeling interest. indifferent implies neutrality of attitude from lack of inclination, preference,
or prejudice
3. Why do you think women like the program more than men?
Maybe the women are more related and likes action film. According to article that I’ve read that
85% of women is more into action films because of the reason. Because action film is more
adventurous than the Ron-Com so it means that Women are more likely watching probinsyano
than man because men are so capable of watching all day some action film so i think that men
are much more prefer in watching Rom-Com

4. What is your assumption about the given data?

My assumptions about the giving data is the data have a normal distribution (or at least is
symmetric) Homogeneity of variances: Data from multiple groups have the same variance.
Linearity: Data have a linear relationship for those who liked and disliked the program.
Independence Data are independent.

5. How does the demographic profile of the respondents being classified?

The demographic profile of each respondents is classified by gender and age for the gender is
Women and Men and Also children.
6. Give your personal view about the said program.
Actually based on my personal view about the show I think it is very too long and each episode
for me it doesn’t have any sense anymore each new episode its become more and more
exaggerating and boring to watch because the thrill of the film is gone and it isn’t good anymore.

Remember
Fill in the blanks with what you have learned.
Presentation of Data refers to an exhibition or putting up data in an attractive and useful
manner such that it can be easily interpreted. Data can be presented in three forms such as:
Textual, Tabular, and Graphical presentations. However, reports can be academic, technical, or
_____________, and feature recommendations for specific actions. These are written to present
__________ about a situation, _________, or process and will define and analyze the issue at
hand. Academic reports are used to present and discuss the results of an experiment, survey, or
other research method. These reports often require a specific layout and the inclusion of a certain
set of sections.

Post Test
Read the following questions then write the letter of the best answer.

1. _____ explains the specific feature of the table which is not self-explanatory.
 a. Footnote b. Source Note c. Body of Table d. Caption

2. At the top of each column in a table, column designation is provided to explain figures of the column
which is known as _____.

a. Stub b. Caption c. Head Noted d. Title

3. _____ part of table that gives information about unit used to present data.

a. Stub b. Caption c. Head Noted d. Title

4. “The findings of this study indicated stress does negatively affect the work performance of employees.”
This statement is an example of _____.

a. Results b. Recommendation c. Conclusion d. Introduction

5. To put up data in an attractive and useful manner, this should be presented in different ways such as:
tabular, graphical, and _____ presentation.

a. textual b. biological c. philosophical d. ideal

6. This type of report is usually more controversial in tone and typically deals with everyday problems
and issues addressed to a narrow leadership inside the organization.

a. formal report b. business report c. research report d. informal report

7. “As part of an on- going program to assess the responsiveness of health systems to the population,
WHO undertook a Key Informants Survey of Health and Responsiveness in 2001…” is what part of the
report?

a. Introduction b. Results c. Background d. Methods

8. “The universal study of all adults 18 and older in the continental U.S. living in telephone-
equipped households…”is an example of _____.

a. Methodology b. Results c. Conclusion d. Recommendation

9. It is an outcome of a scientific investigation and its purpose is to convey information

contained in the report to the reader or audience.
a. Field Report b. Survey Report c. Laboratory Report d. Research Report
10. This summarizes the central points made in the discussion section and based from the
observations and discussions of data.
a. Introduction b. Discussion c. Recommendation d. Conclusion