Administration

The management of OG Trading & Contracting Est. comprises of co-partners and leaders
that will be undertaking managerial roles in the company to expedite its operations and
management strategies expeditiously. Our assemblage of board members is equipped
with outstanding management expertise:

Mohammed Hamza
(Founder and CEO)

Rahman Saleh (Business Hadi Tayyab (Business

Development & Co- Development &
parnter) Technology)

Lateef Moxon Tehseen Sabir (Operations Siraj Siddique (Marketing &

Muneer (Financial Affairs)
(Legal Affairs) Manager) Public Relations)

Roles and Responsibilities:

At OG Trading & Contracting Est., each partner engages proactively and enthusiastically with its
team members and employees to utilize its ample resources, knowledge, expertise, and
background in an administrative and organizational landscape to conduct activities conducive
towards the growth and development of the business. The idiosyncratic contributions by each
member, in combination with the collective efforts of the team serve as a common denominator
for the growth and development of the business.

The hierarchical illustration above demonstrates the role of the members in an organizational
space; therefore, each member will bring in their talents and knowledge to OG Trading &
Contracting Est. for gaining maximum outcomes. The key responsibilities of the administration
will include the following in correspondence to their involvement in the organization:

o Evaluate the progress on all projects for ensuring compliance to the budget allocated for
contracting services, as well coordinate with the project and operations manager for
reviewing projects, maintaining estimates, tracking work order, and tracking invoices.
o Liaise with various departments for bidding processes and maintaining track of project
schedules to ensure compliance and consistence throughout the duration of the projects.
Furthermore, each team should be responsible for preparing an effective work schedule in
coordination with the operations manager, and to maintain consistent visitations to
construction sites.
 o Implement and monitor an effective quality control and quality assessment control
program in compliance with the regulations and procedures for constructions & trading,
in addition to preparing required documents for establishing uniform quality for all
construction projects and contracts.
o Delegate responsibilities and coordinate with contractor for evaluating the progress on
ongoing construction projects, and prepare reports to contain information on the
developments and hindrances for a constructions project. Ensure adherence to design,
governmental, and construction regulations at various locations, and update the template
sheets accordingly.
o Prepare a contingency plan to address and tackle any issues/hurdles halting the
development of a constructions project. Moreover, document and record construction
activities and monitor ad hoc requests from the client to make updates to the specification
of the project. Maintain record for construction procedures.
o Collaborate with general contractor and design engineer for gathering insight for tracking
orders, equipment, and inventory, and maintain records of the processes conducted by
them. Maintain logs and invoices of inventory and manufacturing units.
o Monitor all contractor drawings at various intervals and maintain records of all
installation and evaluate all applications for payment got contractors and recommend
changes if required and supervise efficient working of all employees and ensure
compliance to all instructions.
o Ensure compliance to all company safety requirements and monitor all projects from
conceptualization to implementation and prepare reports for same and evaluate punch list
for all project close out.
o Perform meetings for all projects and develop and issue various construction documents
to set bids for all projects and issue notices to contractors if required and coordinate with
clients and recommend changes to contract if required.

Business Developer and Partner:

The key responsibilities assigned to the business developer and partner (Rahman Saleh) aren’t
limited to but include the following activities:

 Maintain consistent contact and rapport with the prospective clients, and arrange
meetings to briefly present the company profile, product and services, and required
information to gain leads in the market.
 Plan, oversee, and organize new marketing and business development initiatives for
increasing the market size/target audience of the business.
 Liaise with the operations manager to endorse and report on the
achievements/milestones/outcomes/leads pertaining to the development of the business,
and document any information conducive to the business.
 Visit assigned locations in correspondence to the journey plan for meeting the client, and
to explore and survey the site, as specified in the itinerary.
  Research organizations and individuals for finding new opportunities in the market, in
addition to developing and surveying new markets to boost sales.
 Attend conferences, meetings, industry events, and workshops to gain insight on the
modern developments in the industry.
 Maneuver strategies to retain the existing customers, while exploring new ways to attract
new customers towards the business.
 Coordinate with the corresponding team members for developing quotes and proposals
for the client, in addition to developing goals and strategies for the growth and
development of the business.
 Train personnel and team members to develop their skills.

Business developer and technology:

The key responsibilities assigned to the business developer and technology (Hadi Tayyab) isn’t
limited to but include the following activities:

 Develop acumen for the latest developments on technology and technological tools to
facilitate the operations, procedures, initiatives, and activities of the business.
 Build a variable keynote business development strategy focused on the integration of
technology (IT technology) into the business focused on gaining leads and financial gains.
 Liaise with business developer and salespeople to facilitate the administrative,
operational, and corporate goals outlined by the company.
 Survey the latest software and technological products in the market to supplement the
operations of the business.
 Arrange and execute business development meetings with prospective clients, and report
the findings/outcomes of the meetings to the operations manager or, update the progress
on the template sheets accordingly.
 Continuously improve and re-strategize sales strategies for gaining feasibly positive
outcomes.
 Bring business development strategies to the table for increasing the clientele database for
the company.

Legal Affairs:

The key responsibilities assigned to the business developer and technology (Lateef Moxon) isn’t
limited to but include the following activities:

 Arrange for meetings to liaise with respective ministries and departments for approving
pending quotes, projects, and developments pertaining to the business.
 Oversee drafting and standardizing agreements and contracts, in addition to researching
and evaluating risk factors linked with prospective projects and investments.
 Investigate the legal hiccups halting the progress of the business, along with coordinating
with respective parties to discuss a resolution of the problem
  Advise and guide the personnel and team members on following the legal protocols and
regulations as stipulated by the Ministry of Labor and Ministry of Commerce.
 Volunteer to draft, review, and interpret legal documents as per the applicable laws, and
suggest appropriate solutions for legal matters, such as, commercial contracts,
employment, regulations, dispute resolution, and governance.
 Utilize excellent legal and communication skills to mitigate legal outstanding (unsettled,
unresolved) with the respective parties for achieving feasible outcomes.

Operations Manager:

Find the key responsibilities and undertakings of an operations plan manager (OPM, Tehseen
Sabir) assigned to OG Trading & Contracting below:

 The operations manager is accountable to the CEO and Finance Manager of the company;
therefore, it should liaise with the corresponding members for importing and recording
day-to-day operations in an easy-to-access template sheet.
 Responsible for the allocation, distribution, monitoring, and reporting of departmental
budget, in addition to the management of external contractors and suppliers of services.
Further responsibilities include undertaking and underpinning managerial aspects to
ensure the smooth running of the office and maintenance of a suitable working
environment.
 Ensuring the conductance of operations in an appropriate and cost-effective way,
updating the CEO on the progress and deterrence of the operations promptly and
accordingly.
 Strategize elements to improve operational management systems, processes and best
practices to ensure the completion of ongoing and pending projects in a timely manner.
 Contribute towards overseeing and maintaining the processes of the organization to
ensure its remains legally compliant.
 Formulate strategic and operational objectives to ensure uniformity and consistence in the
implementation and regulation of the tasks.
 Examine financial data and utilize it to an extent for improving profitability
 Manage budgets and forecasts in collaboration with the accounts manager of the company
 Strategize effective ways to perform and record quality controls, and report any fallacy and
misjudgment to the CEO to avoid additional issues.
 Administer training and supervising the staff in correspondence to the employee database
made accessible to the OPM
 Suggest and improve ways to enhance the quality of customer service for increasing
quality and input.

Financial Affairs:

Find the key responsibilities and undertakings of an accountant/financial affairs (Muneer)

assigned to OG Trading & Contracting below:
 Liaise with the legal advisor to evaluate and analyze the risk percentage on a prospective
investment capital, and suggest solutions for mitigating the risk from the corresponding
investment.
  Strategize template sheets/platforms for researching, recording, and reporting the
financial information (asset, liability, and capital account) to be reported to the designated
parties with 100% precision and confidentiality.
 Comply with the confidentiality and discretion policies and procedures for safeguarding
the financial information of OG Trading & Contracting Est., in addition to compiling and
analyzing account information.
 Maintain and collect invoices (clients and employees) with diligence, and report and
record information on the invoices in an elected platform (payroll software, Google
Sheets) for assembling the invoices as per the date, time, and type.
 Design a framework for overseeing the operations of the finance and accounting
department by setting goals and objectives to be met within a suitable timeline.
 Create backups of the financial data and financial information to avoid any financial
lagging and financial discrepancies.
 Volunteer to collect and report invoices from the clients, in addition to providing
information liable for the sales coverage and tracking of the expenses pertaining to the
business.
 Advise the client on the credit limit and mode of payment to be able to collect payment
and invoices promptly.

Marketing and Public Relations:

The key responsibilities assigned to the marketing and public relations (Siraj Siddique) aren’t
limited to but include the following activities:

 Strategize a strong and implementable marketing strategy and marketing plan outlining
the operations, management, human resources, financial, and sales of the business, in
addition to comparing analysis on the industry.
 Follow the 4Ps of marketing (product, pricing, placement, and promotion) to propel the
products and services to OG Trading & Contracting Est.’s target audience.
 Coordinate with the content creator to discuss strategies on marketing plan development,
website development, social media marketing development, along with similar other
developments.
 Actively market and promote the project developments, workshops, and exhibitions
organized by the company by conducting activities, such as, press release distribution,
branding, and word-of-mouth advertisement, along with other feasible mediums.
 Develop a flair for generating visibility of the company by engaging in conferences,
workshops, and digital media to boost the public relations of the company.
 Create the annual marketing plan and marketing report to represent the growth of the
company in an upward trajectory.
 Develop a marketing communication plan including strategy, goals, budget and tactics, in
addition to preparing a comprehensive media relations strategy by utilizing print,
billboards, and online media.
 Evaluate opportunities for partnerships, sponsorships, and advertising on an ongoing
basis. Additionally, monitor, analyze, and communicate public relations results on a
quarterly basis.