DOMAIN:

OPERATIONAL VITALITY

STANDARD BENCHMARK INDICATOR RATINGS REMARKS SUGGESTION/

RECOMMENDATION
STANDARD 14: There is a regular schedule Continuous Monitoring of
An excellent
Catholic school
14.1-The school implements a 1. Strategic Planning is done with
strategic plan that directs the regularity in the school.
effective and efficient
3 for Strategic Planning plotted Strategic Planning
in the calendar of activities.

effectively and
efficiently directs
management of its resources in
the spirit of stewardship. 2. The Strategic Planning is
anchored on the school's PVMCV 3 All plans/activities are
anchored in the PVMCV.
its resources in the PVMCV is faithfully

3
spirit of 3. PVMCV is faithfully implemented through the
implemented. activities designed in strategic
stewardship to planning
ensure the school’s The institutional calendar of
sustainability and activities (plotted

3
continuous 4. It is monitored on schedule and monthly/quarterly) is
so the needed adjustments are instrumental in monitoring
improvement. instituted on time. and making adjustments
5. The school is effective as it Maximize the use of available
achieves its defined goals and resources of the school

3
targets and is efficient as it uses its Some resources are already Conduct proper orientation
resources (human, material, available for its full and training for the use of
financial, etc.) within reasonable utilization. resources or facilities.
limits and with dues regard for
stewardship.

BENCHMARK SCORE: 3.0

14.2 - The school is guided by
sound principles and policies,
justice and compassion in the
care and management of its
personnel.
3
BENCHMARK SCORE: 2.8
14.3 – The school observes
sound principles,
transparency, and
accountability in the
management of school
finances.
1. The School’s human resource
(HR) policies observe legal
3
prescriptions and universally
accepted Human Resource (HR)
management principles.
2. HR policies are updated and
published, at least, in a personnel
2
manual that is known, understood
and accepted by every school
personnel
3
3. The school faithfully implements
these HR policies.
4. School personnel generally enjoy
3
a life of wholeness and wellness.
Every facet of healthy and full
living is considerably promoted.
5. Most school employees actively
support the school's program for
personnel growth and development.
1. School finances are managed
within a framework of authority
 3
and accountability that is made
explicit in a published accounting
manual.
2. The accounting manual clearly
defines the roles and responsibilities
of finance personnel, and the
procedures governing financial
3  financial personnel and the
Keep updated of the new
policies and laws.
All policies are with legal
bases.
Revision of Admin manual
Personnel/ Administrative that includes new laws.
Manual needs inclusion of Streamlining of Positions
new policies and revision of
some policies.
HR policies are faithfully Personnel should submit their
implemented but there are requirements on time.
instances that the
implementation is delayed
Constant monitoring of
Opportunities for wellness “Wellness and Healthy Living”
and healthy living are Activities
generally practiced.
There are instances that some Acknowledge those Personnel
personnel failed to with good performance.
attend/actively support the
activities for some concerns
( overtime work) % of
attendance reveals that 100%
attendance is seldom achieved
The finances are managed by a
competent personnel
School finances are managed
based on the standard of
accounting manual.
Roles and responsibilities of The division of labor is well
governing procedures on
financial transactions are
defined

transactions
 
3. These procedures are known,
understood and observed faithfully
by all concerned .
4. The school's accounting system
observes Philippine Accounting
standards.
5. A check and balance system is
maintained.
6. Responsibilities for cash
 
handling, recording and monitoring
are separately held by an adequate
number of qualified finance
personnel.
 
7. The accounting system is
certified as generally accurate and
system errors hardly exists.
8. The school has an approved
 
budget that ensures the
sustainability of the school's
mission.
 
9. Departures of actual
performance from the budget are
reviewed and acted on immediately.
 
10. Receivables are monitored and
managed.
 
11. All financial obligations are met
on time.
12. The school engages in resource-
generating activities in support of
its mission.
clearly defined in the existing
Accounting Manual
Finance personnel fully Regular attendance of Finance
3
understand and faithfully Personnel to related seminars
observed the governing and trainings.
financial transactions
Follow the GAAP (Generally
3
The school Accounting
system uses accrual basis in Accepted Accounting
reporting to BIR. Principles)
3 A check and balance system
is highly practiced
Cash handling , recording
3
and monitoring are separately
held by qualified finance
personnel and carry their
function satisfactorily.
There is a need to improve the
2
Sometimes there are
problems/errors experienced system
in the system.
There is an approved budget Regular budget hearing and
3
allotted to ensure performance
sustainability of the school's
mission
3
Actual performance are
analyzed and reviewed on
time
3
Receivables are monitored
and managed through aging
of accounts receivables.
Outside Sourcing of Funds/
2
Not all financial obligations
are met on time due to Conduct School Caravan
insufficient fund
There are existing resource- Continuous
4 generating activities in
support of the school's
mission
 Approved Tuition Fee Continuous
increase is faithfully

13. The government prescribed

distribution of tuition fee increase is
4 observed. % for Salary
increase is even higher than
the government prescribed
observed. distribution
14. Auditing is on time and Set schedule before hand

 3
conducted annually by external
auditors registered with BOA, BIR
and SEC.
15. Financial statements are
There is an annual Auditing
schedule but sometimes not
conducted on time
Should set specific dates for

 2
generated on time and submitted to processing of Financial
proper authorities inside and There are instances of delays Statements to avoid delays
outside the school. due to bulk of work

BENCHMARK SCORE: 2.4

14.4 - The school manages its
material and physical
resources efficiently,
effectively, and in a manner
sensitive to the environment.
1. The School faithfully observe a Ongoing review and revisions
set of standard procedures and of SOP’s
criteria in the procurement,
distribution and stocking of
supplies; acquisition, use and
upkeep of equipment; and

 2
construction of facilities, use and
maintenance of the physical plant There is a need to improve
that limit costs and wastages. the SOPs
2. The inventory of supplies, Supplies/ equipment and Regular monitoring of

 3
equipment, and the school physical
plant helps the school achieve its
goals and targets.
school facilities are tangible Supplies and Equipment.
resources that help the school
achieve its goals and targets.
Encourage Environmental

 2
3. Recovery, reuse and recycling of 3r's are consistently
materials are consistently promoted promoted but needs an Care Practices
and observed. intensive monitoring.
4. A system for the disposal of toxic There is an existing system Intensive Monitoring of the
and hazardous wastes is in place and procedures for Toxic and Environmental

 2
and adheres to the minimum hazardous wastes disposal but Care Program (V-ACE)
standards set by government there is no available space for
agencies. storage of waste.

 3
BENCHMARK SCORE : 2.4
14.5- The school ensures its
2
sustainability and continuous
growth through a strategic
enrollment
management plan.
2
3
BENCHMARK SCORE: 2.8
14.6 - The school effectively
communicates to its publics its
identity and mission and
informs them of its programs,
achievements and future
directions.
5. Physical plant and material
management activities have a
positive impact on the school and
its immediate surroundings.
1. The school faithfully implements
and regularly monitors its research-
based enrollment management plan
to sustain the school’s mission
2. The school offers programs,
updates curricula, improves
facilities, selects and trains
employees, schedules fees and
3
promotes its educational services
based on a thorough study of its
market.
3. The school, through its
enrollment management plan,
achieves its defined goals and
objectives, and enjoys a positive
public perception as an excellent
Catholic school.  
4. The school population is
adequate given the school's
absorptive capacity.
1. The school utilizes a variety of
media and strategies in
communicating its identity and
mission to its publics and in
2 promotion is still limited
informing them of the school’s
program, achievements and future
Improvement on physical Regular Facility Audit
plant and available resources
attracts enrollees/ students to
enroll
There is a need to conduct Conduct a comprehensive
comprehensive research- research-based enrolment
based enrolment management management plan
plan
There are new courses/tracks Develop the facilities
offered ( BPED and Sports
Track)
The current enrolment The school must craft an
procedures/ processes serves enrolment management plan
as an instrument to achieve
the school’s Goals and
Objectives.
Continuous improvement of
Enrolment is sustained (in Enrolment Management Plan
most year level) .
Utilization of media in the The school must have a regular
program aired on TV/Radio

BENCHMARK SCORE: 2.5
14.7 – The school implements
 2
and maintains a quality
management system and
utilizes its results for the
growth of the school.
 3
 3
BENCHMARK SCORE: 2.9
STANDARD BENCHMARK
directions.
2. Evidence of the publics’
awareness of this communications
effort is manifested in their
involvement in school programs
and activities.
3. The school regularly conducts
quality audits of all its processes
based on its understanding and
fidelity to its identity and mission.
4. This understanding and fidelity
is translated into a set of
documented principles and
standards.
5. The school community values
and works for quality.
INDICATOR
Announcement / recognition
3 of student’s achievement/
curricular offerings are
incorporated in the school
activities like parade,
graduation rites, etc.
Intensive and regular quality
audit process.
There is no regularity in the
conduct of Audit.
Regular Monitoring of the
Implementation of SOP’s
The school’s Vision-Mission
and Departmental SOP’s
 Implementation of
Departmental SOP’s to strive
for quality services.
RATINGS REMARKS SUGGESTION/
RECOMMENDATION
Standard 15: An PTA are empowered to plan The other significant
15.1 - The school actively promotes The school empowers its teachers, and facilitate activities in stakeholders must be
excellent Catholic
2
the formation of its stakeholders in parents, alumni and other significant school with close coordination encouraged to organize
School establishes support of the school’s Vision and stakeholders to organize themselves of the teachers and student themselves into associations
responsible mission into associations affairs coordinators
linkages and Active involvement of the There is a need for the school to
The associations of stakeholders parents in school activities involve the other significant
networks with and actively support and participate in ( e.g Family Days, especially stake holders.
among individuals,
2
school programs to realize the school's the PTA officers provide
groups and vision and mission and meet the school avenue to realize the school's
institutions for its goals and targets. vision -mission

BENCHMARK SCORE: 2.0

sustainability and
the advancement
of its vision and
15. 2- the school collaborates with Continuous collaboration with
mission. individuals, associations, networks identified partner agencies and
The school actively collaborates with
and other organizations that external linkages.
individuals, associations, networks and Representatives from
promote the sustainability of
other external organizations to NGO/GO/ LGU's /agencies
Catholic education and its goals of
promote total human development, are invited as resource
total human development and

4
social transformation and the persons during forum,
social transformation.
sustainability of Catholic schools and trainings/ seminars/
their educational apostolate. formation session

BENCHMARK SCORE: 4.0

DC – SLMES Sorsogon Cluster

 CQIP
SELF
ASSESSMENT
S.Y. 2018-2019
 Operational
Vitality
INTRODUCTION:

“The sustainability of a Catholic School must be assured”

(Pope Benedict XVI)

Its mission is compromised when its viability and continuous improvement are not
secured. At the same time, the Catholic school must be sensitive to the demands for
a more just society and “tries to put these demands into practice in its own
Community in the daily life of the school. The operational vitality of a Catholic
School does not only observe sound management principles. It also practices justice
and compassion in caring for its personnel, transparency and accountability in
handling finances, ecological sensitivity in enhancing and maintaining its facilities,
and a culture of quality for institutional advancement.