Management Review7 Minutes Of Meeting

The implementation of ISO system in the free zone

Time: December 4th from 2:30 a.m. to 5:00 p.m.

Venue: Conference Room – Lufkin

Attendees:

Management review is presided and managed by :

1- Kevin Leslie LME general manager

2- Anthony Beck LME operation manager

Participants
1- Talaat A.Kader Management representative
2- Mohammed Mostafa Ghareeb Technical director
3- Ahmed Hassan Free zone responsible
4- Emad el Gebaly warehouse officer
5- David Wahbah manufacturing coordinator
6- Ghada El Sherif logistics manager
7- Hany Sadek Financial &HR manager
8- Zainab Ashraf HR coordinator

Talaat started the meeting by explaining all the steps taken to implement ISO
9001: 2008, OHSAS 18001 within the free zone. He showed all already made
documented procedures and processes in the free zone which include the
following:

1- Organization chart
2- Policy and objectives
3- Hazard identification and risk assessment procedures
4- Forklift safety procedures
5- Crane safety
6- Hoisting and rigging safety procedures
7- Fall control
 He also presented the processes of the quality system performed by
Ahmed Hassan and agreed on the coding of these processes as follows:
1- FZ01 Receiving shipments from outside of the country
2- FZ02 Receiving shipments from the local markets.
3- FZ03 Receiving shipments for repairing
4- FZ04 Delivery shipments out of the country
5- FZ05 Delivery shipments in Egypt.
6- FZ 06 Delivery shipments after repairing
7- FZ 07 Cycle count.
8- Manufacturing ( not completed)
 Talaat Proposed to add another process which is “receiving inspection” to
control all the receiving materials from the number and damage. Attached
with this MR minutes of meeting is the form of “ incoming inspection”
 Ahmed Hassan explained the first process which is put on the template of
Lufkin procedures
 Emad explained his initiative in implementing the 5S within the free zone.
He presented a very impressive presentation on the 5S application.
 According to the presentation, there are some steps need to be taken to
finalize the application of the system in the free zone. They are the
following:
1- Establishing the fire system
2- Performing environmental aspects and environmental impacts
3- Drawing forklifts and mobile equipments aisles.
4- Signage
5- Finalization of documentation system
 Mr. Tony asked about the time frame for the certification audit.
 According to Talaat the whole process review which started with free zone,
will be finished by the end of January2012.
 The certification pre-audit and final assessment period will take only one
month if there are no nonconformities.
 So, the certification final assessment will be by mid of March 2012.
 Mr. Tony proposed to deal with manufacturing process as a separate
process and not combined with operations department.
 Talaat Set a time table to review the internal processes with process
owners and process managers according to the following timetable:
1- 4/12/2011 till 15/12/2011 Human resources
2- 18/12/2011 till 25/ 12/2011 workshop
3- 25/ 12/ 2011 till 29/12 2011 manufacturing
4- 1/1/2012 till 5/1/2012 operation
5- 9/1/2012 till 21/1/2012 logistics
 6- 22/1/20 till 2 2/2/2012 sales

Mr. Tony, Explaining the ISO 9001 and how to transform from procedures
to process. He explained to Ghada and Zainab that the ISO system is
“documented system “and not a” system of documentation”. He also tried
to make sure that everyone has his Visio software” to assist in flowchart
drawing.

Mr. tony proposed to start study the environmental aspects within the free
zone especially the disposal of the solid waste.

Talaat will start doing this and in the next management review meeting,
ISO 14001 will be included.

 Recommendation and output:

1- Talaat proposed to make some amendments on the policy to be signed
before framed. The documented policy should carry actual signature and
not the name only.
2- Dr.Ghareeb proposed the policy to be signed by only one signature.
According to the standard it should be signed by the most senior manager
to reflect commitment.
3- Mr. tony set the end time for certification to be the mid of March.
4- Mr. tony set the time for the next management review meeting to be 10th
of January after Coptic Christmas.