TCS Confidential

Step1: Document uploading process in NextStep portal for BGC verification

Considering the current situation, if a scanner is not available, we request you to use a mobile scanner for getting a clear image of your
documents. All documents must be clear, and the borders of the document must be clearly cut out to show only the document.
Note: This Documents and details are only valid, if you received it directly through TCS HR or Xplore support.

Through this email, we are requesting you to immediately start the document upload process for initiating your Background check (BGC), Please
ignore if it is already initiated and submitted.

Few updates about certain changes in the Document upload process as below.
Earlier, you could upload and Submit the documents only one time and thus you had to wait till you got all your marksheets and Degree
Certificate (or proof of course completion). In the updated system, you can upload the documents a maximum of three time at various stages as
per document availability. First time, for an Interim Approval (with all ID proof and till highest qualification prefinal year marksheets), second
time with pending marksheets and Course completion and a final time (after Joining letter issuance) with such documents as NC A, Medical
Certificate etc.
Note: 1) Above mentioned work flow options will work only till 15 days prior to the joining date, after onwards all the
documents are mandatory for Document Submission
Note: 2) You will get the option to upload remaining document only after the approval of prior documents.

Documents to be uploaded

Document Name Comments Interim/Final Approval

X Grade Mark Sheet
X Certificate
XII Grade Mark Sheet
XII Certificate
All Mark sheets for Diploma
Mandatory document Mandatory for Interim Approval
Mandatory if the University provides separate Marksheet and Certificate Mandatory for Interim Approval
Mandatory Document (Applicable if not a Diploma candidate) Mandatory for Interim Approval
Mandatory if the University provides separate Marksheet and Certificate Mandatory for Interim Approval
(Applicable if not a Diploma candidate)
Applicable for Diploma Candidates only Mandatory for Interim Approval

Do not Share TCS Confidential


Diploma course completion
All Available Mark Sheets of
Undergraduate Study
UG Course Completion
Certificate
All Available Mark Sheets for
Post Graduate Study (if
applicable)
PG Course Completion
Certificate
(if applicable)
Birth Certificate
PAN Card
Passport
Aadhar Card
Experience letters (If
applicable)
No Criminal Affidavit (NCA)
Medical Certificate
Do not Share
TCS Confidential
Applicable for Diploma Candidates only. Preferable document is the Diploma Mandatory for Interim Approval
certificate
Please upload Individual Marksheets for each semester till which results have Available Marksheets can be
been published. If you have a semester result that is declared online only, you submitted for Interim Approval.
can upload a web-copy attested by Principal, Director or controller of Pending documents that
examinations. Please note that if you are a post graduate candidate, all become available before Joining
marksheets of the undergraduate course are mandatory for Interim Approval can be uploaded once available
Course Completion Certificate (CC should be in format specified at the end of this Mandatory for Final Approval
document)
Mandatory Document if you are Post Graduate. Please Upload Available Marksheets can be
individual Marksheets for each semester till which results have been declared. If submitted for Interim Approval.
you have a semester result that is declared online only, you can upload a web- Pending documents that
copy attested by Principal, Director or controller of examinations(Please note all become available before Joining
marksheets of the undergraduate course are mandatory for Interim Approval) can be uploaded once available
Mandatory Document if you are Post Graduate. Degree Certificate/ Provisional
Degree Certificate or a Document from your Principal/Director clearly mentioning Mandatory for Final Approval
the Final CGPA and the fact that all exams and course work have been
completed. (Please note that Provisional/Degree Certificate of the undergraduate
course is mandatory for Interim Approval)
Mandatory Document. In case you do not have a Birth Certificate or if your name Mandatory for Interim Approval
is not clearly mentioned in the birth certificate, you should make a Birth Affidavit
(details given further down)
Please note that PAN Acknowledgement is Not Enough Mandatory for Interim Approval
If passport is not available. Atleast Passport application acknowledgement is to Mandatory for Interim Approval
be uploaded mandatorily
Mandatory Mandatory for Interim Approval
Mandatory Document If you have any work Experience. Please note that this is a Mandatory for Interim Approval
very important document if you have any experience prior to joining TCSL
Documents to be prepared and uploaded after getting Joining Letter
To be made as per format provided by TCS.To be prepared only after getting Mandatory for Final Approval
Joining letter and uploaded atleast 15 days before Joining date
To be made as per format provided by TCS. To be prepared only after getting Mandatory for Final Approval
Joining letter and uploaded atleast 15 days before Joining date
TCS Confidential
 TCS Confidential

At least Receipt of First Step to be uploaded for Document Verification and Mandatory for Final Approval
NSR E-Card
the original to be produced on Day of Joining

Documents that are to be made if the mandatory documents are not available

Document Name Comments

Birth Affidavit To be made only if the Original Birth Certificate content (including name) is not in English or if your name is not
mentioned in the original birth certificate. To be made on Stamp paper of value Rs 100 in English format
provided by Notary
GAP Affidavit To be made for any gap more than 6 months. To be made on Stamp paper of value Rs 100 in English for mat
provided by Notary
Any other affidavit (if If applicable, To be made on Stamp paper of value Rs 100 in English format provided by Notary
applicable)

Optional Documents
Voter ID Optional Document
Driving License Optional Document
Bank Passbook Optional Document
Ration Card Optional Document
Additional Certification (Technical or Foreign Language) If Available

The below mentioned mandatory details to be included in the Course completion certificate and Bonafide letter
Document 10) Course completion/Bonafide letter

Proof of Course Completion: The preferred document to be uploaded is the Degree Certificate or the Provisional Degree Certificate. If you do
not have this, you can prepare a Course Completion certificate keeping in mind the below points:
1) The document has to be signed or Digitally signed /verified by Principal/Director/Controller of Examinations
1. Status of your course (including Viva, Labs , Supplementary/Pending backlogs) have been attempted
2. The name and roll number of the candidate
3. Percentage or CGPA till whichever semester the results have been declared
4. Expected approximate date of publication of the results.

Do not Share TCS Confidential

 TCS Confidential

Proof of Bonafide letter The preferred document to be uploaded is the Degree Certificate or the Provisional Degree Certificate. If you do not
have this document because your exams are not completed yet, you can prepare a Bonafide letter keeping in mind the below points:

The document must be signed or Digitally signed /verified by Principal/Director/Controller of Examinations

1. The name and roll number of the candidate
2. That all exams till the final semester have been attempted
3. Percentage or CGPA till whichever semester the results have been declared
4. All backlog details to be mentioned (If any)
5. Expected approximate date of final semester exam

Do not Share TCS Confidential