Virtual Classroom Application Form

IWCF Operations Limited

Virtual Classroom Application Form

Centre Details – please complete the below details:

Centre Name:

IWCF Centre Number:

(if applicable)

Location Time Zone: Date:

Application Type New ☐ Amendment ☐

Programme ☐
Amendment Type
Virtual Simulator ☐
Virtual Assessment Location ☐

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 Virtual Classroom Application Form

Application Instructions

This application form details all resources and evidence needed to apply for virtual classroom
accreditation. We strongly advise that you read the IWCF Virtual Classroom Guidance (AC-
0121) before completing your application.

1. In Section 1 clearly answer all the questions and provide evidence to support your answers.
For your application to be accepted you must submit all the required information. This
includes all mandatory fields from the application form. Failure to complete these fields will
result in your application being rejected on the grounds that it is incomplete.

2. In Section 2 complete a “course delivery table” for each of the programmes you wish to
deliver by VLE. This is a short form and is a summary of your lesson plans. We have
included this to make the process simpler for everyone.

3. In Section 3 tick  the ‘evidence submitted’ box in each section of this application to
indicate the requested evidence has been included with the application submission.

4. In Section 4, please advise which virtual simulator you will use for the virtual practical
assessments and provide the link to your simulator

5. In Section 5, please indicate which centre locations will be offering virtual assessments.
Please note we will need to assign the physical centres (Primary or Associate) to arrange
the invigilator.

6. In Section 6 there is a Centre Declaration. This must be signed by an authorised signatory

at your training centre. In signing this declaration, you will be confirming that your centre
has the required resources to administer IWCF programmes of training and assessment in
accordance with the application criteria detailed in our guidance documents.

Amendment Type Section of application

Additional Programme 1, 2, 3 and 6

Virtual Simulator 1, 4 and 6

Virtual Assessment Location 1, 5 and 6

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 Virtual Classroom Application Form

1. Virtual Learning Environment Questionnaire

IWCF will consider applications for virtual classroom teaching to cover the same course content and
homework exercises approved across all programmes and levels.

The course delivery may change to suit the alternative training environment. You must provide
sufficient evidence in this form to IWCF in Sections 1 and 2 to gain approval of VLE use.

To support your application, please answer the following 12 questions below to outline how you will
deliver, monitor and evaluate the course and candidate performance.
Please remember - you must complete all 12 questions and give as much detail as you can as
evidence for your application.

Question Response

Delivery tool:

Which VLE tool will you use for

delivery?

Which features of this VLE will you

use? For example, video conferencing,
webinars, live chat, forums.

Please note use of You Tube videos

alone is not a VLE.

What security features of this tool

will you use to safeguard the
learning?

What is your experience of using

this tool?

Candidate Instructions:
How will you induct candidates to use
the VLE?

Candidate material and exercises:

How will candidates access course
material and exercises?

Candidate attendance:
Does your chosen VLE have an option
to record attendance?
If no, how will you record candidate
attendance?

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Course Structure
Overall, what is the approximate
breakdown of:
- instructor-led training
- interactive training
- self-study
- instructor support

Please note: IWCF is looking for

minimum 50% interactive training.
Interaction:
How will instructors make learning
interactive?
For example:
- discussion during “live” video
conferencing training
- video conferencing
- webinar live chat questions
- forums

How will candidates be able to interact

with and support one another during the
course?
For example: online forums, social
media groups.

Candidate support:
How will the instructor monitor
candidates progress and provide
feedback/support during the course?

Playback:
Is there the ability to record the course
and allow the candidates replay?

How will you verify the candidates

via virtual classrooms?

VLE performance monitoring:

How will you measure the success of
the VLE?

For example: online candidate

feedback forms, live feedback,
instructor reflection.

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2. Course Delivery

Please complete the short course delivery template. This is a summary of your lesson plans for each
programme. We are using this abbreviated system to simplify the process and avoid centres having
to re-submit all their lesson plans adapted to virtual classroom delivery.

You must complete this for each programme as part of your Virtual Classroom Application Form.

In this table below you will see reference to:

• Timing = the hours you will teach content for and how the learning time is divided, for example:
webinar, “live” interactive classroom, self-study, instructor support time, exercises.

Please complete this course delivery table in the order you will deliver the content. Your content
should be taken from the index pages of the IWCF syllabi and is the topics that are in CAPITAL
LETTERS only.

We have completed some of the course delivery table as an example, based on the IWCF Drilling
Well Control Syllabus Levels 3 and 4:

Programme

How will you verify

Content Time Teaching method Teaching aids learners
understanding?
“Live classroom”

Icebreaker
introductions

Programme Introduce how learning Zoom meeting Discussion

induction 30min will work PPT

Explain how to access

materials

Explain learner support

Overview

Introduction to
well control

Barriers

Risk
management

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3. Application Materials

Please tick () the boxes below to confirm the programme of training and requested evidence has
been included with the application.

VLE Course IWCF

Programme
Questionnaire Delivery Use

Drilling Well Control Level 2 ☐ ☐ ☐

Drilling Well Control Level 3 & 4 ☐ ☐ ☐

Drilling Well Control Level 3E ☐ ☐ ☐

Drilling Well Control Level 4E ☐ ☐ ☐

Well Intervention Pressure Control

Level 2
☐ ☐ ☐

Well Intervention Pressure Control

Level 3 & 4
☐ ☐ ☐

Engineering and Approving Authority ☐ ☐ ☐

4. Virtual Simulator

Virtual Simulator Provider Simulator Model Checklist

Practical Assessment Link* Login Details

*must be provided prior to the first practical assessment being scheduled.

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5. Virtual Assessment Location

Virtual Assessments will need to be assigned to each Centre Location.

In the table below, can you please indicate the centre numbers that will be offering virtual
Assessments.

Centre Number Centre Location

6. Centre Declaration

To be signed by an authorised signatory

In signing this declaration, you are confirming that:

• Your training centre has the resources to administer IWCF programmes of training and
assessment in accordance with the application criteria detailed in the Primary Centre
Accreditation Guidance and Digital Assessment Accreditation Guidance documents.

• All IWCF programmes of training and assessment delivered at your centre will be
conducted in accordance with IWCF procedures.

Any personal data provided under this application form will be processed by IWCF in accordance
with our Privacy Policy, a copy of which can be requested from compliance@iwcf.org

Centre Name

Name Position

Signature Date Click or tap to enter a date.

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