MARINE RISK ASSESSMENT (MRA)

PROCEDURES AND REQUIREMENTS IN MALAYSIA

Approved By : Director

Safety of Navigation and Maritime

Division :
Communication

Date : 01 July 2019

Amendment No.: 01

MARINE DEPARTMENT OF MALAYSIA

2019
 Marine Department of Malaysia Amendment No: 01

Marine Risk Assessment Date : 01/07/2019

PREFACE

Marine Risk Assessment (MRA) has been acknowledged as a useful risk management tool which
incorporate marine operation factors in making a decision regarding marine related activities. MRA is
a new mandatory requirement as per Malaysia Shipping Notice 02 / 2019 stipulated under Section
491B of the Merchant Shipping Ordinance, 1952.

This booklet summarizes the MRA procedures which contains information on MRA processes. Project
proponents of marine related activities are required to submit their MRA report to the Director General
of Marine Department of Malaysia in the format as detailed in this booklet before any application for
approval is reviewed.

This booklet is the property of Safety of Navigation and Maritime Communications Division, Marine
Department of Malaysia. Any feedback or remarks on the contents of this booklet can be submitted to
navcom@marine.gov.my

Any organisation is welcome to utilise the information in this booklet. We, however, require that due
acknowledgement be given when utilising the information from this booklet.
 Marine Department of Malaysia Amendment No: 01

Marine Risk Assessment Date : 01/07/2019

What is Marine Risk Assessment (MRA) and the needs of MRA?

• Marine Risk Assessment (MRA) is a structured and systematic methodology, aimed at

enhancing maritime safety, including safety of navigation, protection of life, health, the marine
environment and property, by using risk analysis and cost-benefit assessment.
• MRA can be used as a tool to help in the evaluation of procedures for maritime safety and
protection of the marine environment or in making a comparison between existing and
possibly improved procedures, with a view to achieving a balance between the various
technical and operational issues, including the human element, and between maritime safety
or protection of the marine environment and costs.
• All known and potential risks are to be accordingly assessed and mitigation or control
measures prepared to minimise these risks. These measures shall in turn be compiled as
response plans and/or procedures which shall be required to be adhered to and complied by
all concerned.
• A risk assessment should entail a careful examination of what, in the range of operations,
could cause harm, with a view to deciding whether the precautions are adequate, whether
more should be done to minimise accidents and ill health on-board a ship or in the working
area.
• The risk assessment should first establish the hazards that are present and then identify the
significant risks arising out of the work activity. The assessment should take into account any
existing precautions to control the risk, such as permits to work, restricted access, use of
warning signs, agreed procedures, and personal protective equipment.

Who can conduct MRA study?

MRA Study has to be conducted by competent consultant company registered with the Marine
Department of Malaysia under the MRA Consultant Registration Scheme. The registration procedures
and application form is available and can be download through Marine Department website.
Submission of application form can be sent through e-mail to navcom@marine.gov.my

As for interim measures, MRA studies which have been commence or commission prior to 31 st July
2019, may be conducted by the non-registered MRA Consultant of which letter of appointment
provided as an evidence. Marine Department of Malaysia will have the full rights to reject MRA reports
which are conducted by company which are not registered with the Marine Department of Malaysia
later that the date specified above.
 Marine Department of Malaysia Amendment No: 01

Marine Risk Assessment Date : 01/07/2019

MRA – General Term of Reference (ToR)

0 General Scope of Studies

1. Project Familiarization/Data Scoping • Review of existing marine and environmental features,

characteristics and conditions e.g. existing port and harbour limits,
marine operations, anchorage areas, navigational aids, IMO
Routeing measures, met-ocean conditions for wind, wave, tidal
streams and visibility.
• Review existing national and/or local legislation, statutory
regulations
• Review existing emergency response overview and pollution
control resources for project area
• Review maritime incidents around project area
• Describe sea area use and utilization
• Provide proposed project description details
• Describe data sources used in assessment

2. Marine Traffic Analysis (AIS Data • Assess baseline shipping activity through AIS data analysis
Analysis) • Minimum 12-months AIS analysis taking into account seasonal
variations in traffic patterns
• Assess proximity of proposed development site to key shipping
and marine operational areas and environment-sensitive receptors
• Perform traffic forecasting at 5/10/15-Year intervals of expected
life of installation / operation areas.

3. Hazard Identification (HAZID) • Hazard Identification using established technique e.g. Fault tree
analysis, Event tree analysis, Bow-tie etc.
• Conduct structured group reviews with relevant stakeholders e.g.
Hazard review workshop
• Risk Ranking
• Develop Hazard Register

4. Risk Management • Quantitative Risk Management Tools

The Quantitative Risk Analysis (QRA) shall be performed using
probability-based risk modelling on the existing and anticipated
future traffic conditions. IALA Risk Management Toolbox – IWRAP
Mk2 or equivalent is preferable.
OR
 Marine Department of Malaysia Amendment No: 01

Marine Risk Assessment Date : 01/07/2019

• Qualitative Risk Management Tools

Assessment of risk in a defined waterway by means of a structured
workshop discussion. It is undertaken by carrying out a subjective
assessment of the probable risk in that waterway based on the
experience of teams of maritime experts and other stakeholders.

OR

• Simplified IALA Risk Assessment Tools

The management of risk involves a structured process that
identifies hazards and scenarios with associated risk before taking
action to reduce the risk to “As Low as Reasonably Practicable
(ALARP)” which is acceptable to stakeholders.

*Finalization of risk management tools method will be decided

5. Consequence Assessment (Loss of
Life, Ship source pollution)
during the TOR meeting based on project scope.
• Consequence modelling of collision and allusion events
• Compute number of fatalities (loss of life) and oil pollution based
on QRA values
• Concerning marine pollution by ship operation (ship source)
which are sensitive or susceptible to marine and air pollution.

6. Risk Control and Mitigation • Provide clear identification and explanation of risk control and
Measures mitigation measures to prevent, eliminate, reduce or offset adverse
impacts of the project during all phases including construction,
operation and decommissioning of structures

• Cost benefit analysis of recommended RCO where applicable

7. Maritime Security • Concerning areas of security with regards to ships and marine
facilities that are subjected to the ISPS Code, protected and
restricted areas, areas that may pose security risks or other areas
deemed sensitive by the National Security Council.

8. Summary of Finding and • Provide a clear summary of the addressed findings and
Recommendation recommendation of action to be taken by the respective parties or
stakeholder.

Term of Reference (TOR) Matrix Table

A Term of Reference (TOR) for MRA shall be submitted by project proponent and based by MRA
TOR Guidance Matrix table specified by Marine Department of Malaysia (Appendix 1).
 Marine Department of Malaysia Amendment No: 01

Marine Risk Assessment Date : 01/07/2019

MRA Review Process

Time taken for TOR - MRA Review

The period allocated for a review of MRA Report is 2 weeks upon final submission.

Time taken for MRA Review

The period allocated for a review of MRA Report is 5 weeks upon final submission.

MRA Validity
The period of MRA validity upon approval is 2 years.
 Marine Department of Malaysia Amendment No: 01

Marine Risk Assessment Date : 01/07/2019

Procedure for the Identification of Term of Reference (TOR)

Applicant NavCom TOR Committee

Discussion of TOR for MRA -

Proponent & Consultant
engagement with relevant
stakeholders. MRA-TOR
finalization by Consultant

TOR Panel Meeting

Application Letter and TOR-MRA
NAVCOM to set up TOR Review at MMD HQ
by Proponent for marine related
Panel meeting Office
activities to NAVCOM

Notification of MRA MRA

exemption to required?
applicant No

Yes

Additional
Revised TOR to be submitted
scope / tools
within 2-week time to MMD
Yes required?
Headquarters for endorsement

No
TOR endorsed for MRA
 Marine Department of Malaysia Amendment No: 01

Marine Risk Assessment Date : 01/07/2019

Term of Reference (TOR) – Committee Panels

No. Committee Panels Designation

1 Regional Director or Deputy Chairman

2 Director / Division Representative of: Members

Safety of Navigation and Maritime Communication Division or
Port, Logistic and Trade Division or
Traffic Operation and Aids to Navigation Division
3 Any other Division / Personnel as determined by the Chairman Members

4 Safety of Navigation and Maritime Communication Division Secretariat

(Navcom)
 Marine Department of Malaysia Amendment No: 01

Marine Risk Assessment Date : 01/07/2019

Procedure for the Submission of Marine Risk Assessment

Applicant PLT MRA Committee

Proponent / Consultant
MRA Report distribution to
to submit MRA Report (3
MRA Committee Panel for
hard copies + 3 soft
comment
copies with flash drive)

PLT to set up MRA MRA Committee

Committee meeting with Meeting / Review at
Proponent / Consultant MMD HQ Office

MRA Report No MRA Report fulfil

Addendum to requirement
be submit under Section
491B (3) MSO
within 2 weeks
1952

Yes

MRA Report approval with term

and condition stated

Final amended copies

submitted for record
clearly marked as
approved copy with
approval reference and
date of approval Letter of approval issued
 Marine Department of Malaysia Amendment No: 01

Marine Risk Assessment Date : 01/07/2019

MRA Committee Panels

No. Committee Panels Designation

1 Deputy Director General (Planning) / Chairman /

Deputy Director General (Operation) Alternate Chairman
2 Director or Representative Members
Port, Logistic and Trade Division (PLT)
3 Director or Representative Members
Safety, Security and Marine Environment Division
4 Director or Representative Members
Maritime Operation Division
5 Director or Representative Members
Traffic Operation and Aids to Navigation Division
6 Director or Representative Members
Safety of Navigation and Maritime Communication Division
7 Director or Representative Members
Shipping and Seafarers Development Division
8 Director or Representative Members
Maritime Industrial Control Division
9 Director or Representative Members
Ship Registration Division
10 Director or Representative Members
Maritime Training Institute
11 Regional Director or Deputy Director Members

12 General Manager Port Authority or Representative Members

(based on meeting requirement)
12 Port, Logistic and Trade Division Secretariat
 Marine Department of Malaysia Amendment No: 01

Marine Risk Assessment Date : 01/07/2019

MARINE RISK ASSESSMENT (MRA) – CHECKLIST

Project Name :

Date :

NO ITEM Yes No Page Reference

Application

1 Dredging

2 Mining, including exploration and exploitation

3 Cable and pipe laying

4 Marine construction, including the construction of jetty / wharf

5 Dumping of any material

6 Survey

7 Ship to ship activity

8 Laying Up

9 Any form of underwater operation

Others please specify :

PART A : ASSESSMENT OVERVIEW

Introduction

1. Basic Terminology / Abbreviations

2. Background

3. Components

4. Objectives

5. Methodology

6. Guidance & Reference Document

7. Data Sources

8. Stakeholder Engagement
 Marine Department of Malaysia Amendment No: 01

Marine Risk Assessment Date : 01/07/2019

PART B : SAFETY ASSESSMENT

Navigation & Traffic / Protection of Marine Environment / Human Reliability Analysis

1. Project Overview and Relevant Study / Survey to be conducted

2. Data Sources

Project Description – Impact Analysis shall comprise:

a. Pre-development phase
3.
b. Operational phase

c. Post-Development phase

4. Hazard Identification (HAZID)

5. Risk Analysis

6. Risk Mitigation Measures & Control Options

7. Simulator Test* / Live-scale simulation (if necessary)

PART C : SECURITY ASSESSMENT

1. Security Policy & Procedures

2. Company Security Officer

3. Security Risk Assessment & Mitigation Plan

4. Procedures

PART D : RESPONSE PREPAREDNESS

1. General Safety Emergency Preparedness

2. Emergency Response Plan (ERP) - Safety

3. Contingency Planning - Pollution

4. Company Representative - Point of Contact (24 hours)

( Signature / Stamp )

Date : _______________
 Marine Department of Malaysia Amendment No: 01

Marine Risk Assessment Date : 01/07/2019

Guidance for completing the MRA Checklist

The MRA shall be reported as the format in the checklist

The application shall stipulate the purpose of the MRA. It shall identify the type of the risk assessment
being conducted e.g. STS operations, etc

Part A – Assessment Overview

1. The consultant shall provide the basic terminology or abbreviations used.
2. Background – please provide a summary of the nature of the risk assessment
being conducted. For e.g. the company that has appointed you. The purpose
of the appointment, etc.
3. The proponents or components to the project being assessed.
4. The objectives of the risk assessment being conducted
5. What methodology is being used. Provide brief processes that is being used.
6. Any guidance and reference document that were referred to. For e.g. as in
number 5 above, the standard assessment that has been identified e.g. IMO FSA, etc
7. For the risk assessment, the data that has been utilised and their sources.
This shall include for any reference site where this data can be cross checked
by the Marine Department.
8. Stakeholder engagement – it shall include the list and contact details of all the
stakeholders consulted either via workshop or otherwise. The list of attendees together with
the list of absentees shall be listed out.

Part B – Safety Assessment

1. Please provide the report in the order as stipulated.
2. Not all risk assessment requires simulator test. If the risk assessment does
not require a simulation test, please provide justification. If an earlier or similar simulation test
is referred, please provide the details of the earlier simulation and its relation to the existing
project.

Part C – Security Assessment

1. Please provide the details as stipulated.
2. A CSO is required where the activity is being conducted in a port which has
implemented the ISPS Code.

Part D – Response Preparedness

1. Please provide the details as stipulated.
2. The company shall update the point of contact, when changes occur.

For each of the topic, please identify the page number of the report for easy
access to the relevant section for reference.
 6. Survey

of Marine
Malaysia :

operations
1. Dredging

exploitation
Reference (ToR)

Marine Activities:

jetties and wharves

Any other activities

8. Ship lay-up activity
7. Ship to ship activity
Marine Department of

4. Marine construction
3. Cable and pipe laying
2. Sea Resource Mining,
Marine
Risk Assessment -Term of

including exploration and

determined by the Director

5. Dumping of any material

9. Any forms of underwater

including the construction of
General

Project Overview

Methodology

Data Sources Validation

Stakeholder Engagement
Guidance & Document
Reference

Safety of Navigation

IALA Risk Mgt Toolbox :

Quantitive Risk - IWRAP

Qualitative Risk -PAWSA

Simplified IALA Risk - SIRA

Traffic Volume / Density

Data Sources Validation

Weather / Current / Tidal

Bathymetry Survey

Hydrographic Survey

Hydraulic Study

Aids to Navigation

*Simulator / Live Simulation

Marine Pollution (Ship Source)

IMO Formal Safety Assessment

Hazard Identification

Risk Analysis

Risk Mitigation Measures

MARPOL Compliance

Oil Spill Response

Human Element

IMO Formal Safety Assessment

Risk Identification

Human Reliability Analysis

Risk Mitigation Measures

Security Elements

Threat Identification

Threat Analysis

Counter Measures

ISPS Code Compliance

Emergency Preparedness

ERP

24/7 PIC Contact Details

Safety Drills

Security Drills
APPENDIX 1