Republic of the Philippines

Department of Education
Region II – Cagayan Valley
Schools Division of Isabela
Delfin Albano District
501180- TOMAS PUA SR. INTEGRATED SCHOOL

PROJECT RECORD (Retrieval of Communications, Reports, and other Data)

I. INTRODUCTION
Record keeping is one of the most important activity in a school. It encompasses all the
activities and actions of a school specifically, the teachers. Documents are needed to ensure the
accuracy and validity of every activity to promote a good school management system.
As stated in DepEd Memorandum No. 140, s. 2016 entitled Creation of Records
Management Improvement Committee states that each agency shall create a Records
Management Improvement Committee (RMIC) as an advisory body on the development of
records management. It is imperative that each institution must have a record keeping committee
to promote a smooth flow of data needed and released by the school or institutions to maintain
effective management.
In lieu with this Memorandum, Tomas Pua Sr. Integrated School through the School
Improvement Plan proposed a project called PROJECT RECORD to manage the circulation of
communication letters, reports and data.

II. OBJECTIVES
The main goal of Project RECORD is to improve filing of different
communications/reports needed of teachers from 98% to 100%. In order to fulfill the said goal,
there is a need to create a Record Management Committee that will supervise and do the record
keeping for easier retrieval of records and data when needed. Thus, Tomas Pua Sr. Integrated
School constructed its Record Management Committee to monitor the records accepted and
released by the school.

III. HIGHLIGHTS AND ACCOMPLISHMENTS

Tomas Pua Sr. Integrated School constructed its Education Management Information
System (EMIS) in 2019 to accomplish the stated objectives of Project Record. The proponent
requested for a file cabinet and file boxes used in organizing different data coming in and out of
the school. The proponent put labels on every file box for easier placement and retrieval of
documents. To ensure that the documents are safe, the proponent also requested for mirrors to
enclose the file cabinets.

IV. FINDINGS
It is very important to have a system to promote an effective and efficient school services.
As a result of the Project Record, Tomas Pua Sr. Integrated School developed a Management
Information System that will allow students, teachers, administrators and facilitators to access
 Republic of the Philippines
Department of Education
Region II – Cagayan Valley
Schools Division of Isabela
Delfin Albano District
501180- TOMAS PUA SR. INTEGRATED SCHOOL
data in the easiest way. It will also allow supervisors to access accurate and valid data to assess
the school’s standards.

V. RECOMMENDATION
The school should have more organizers or steel file cabinets for the other files and data.
The school should have a computerized system for different data to access information easily.

Prepared by:

ANGELICA S. TANGONAN
Teacher I

Noted:
JOY D. DUMOCLOY
Principal II
 Republic of the Philippines
Department of Education
Region II – Cagayan Valley
Schools Division of Isabela
Delfin Albano District
501180- TOMAS PUA SR. INTEGRATED SCHOOL

PROJECT RECORD
(Retrieval of Communications, Reports,
and Other Data)