Annex D-1.
POTENTIAL PROBLEM ANALYSIS TEMPLATE
Area of LGU Possible
Engagement Potential
Problem(s)
1. Local Policy Environment
1.1 MOA with DSWD In the absence of the
Local Chief Executive
(LCE), review and signing
of MOA and SIA will be
put on hold and may result
to the delay of compliance
for the enrollment for KC
Extension.
Approved MOA and SIA
can’t be passed on time
because of the limited
time given and SB
Reading would take three
(3) sessions before the
approval.
1.2 PTA into LGU Low participation of CSO
operations and sectoral bodies in the
Local Development
Planning.
Full Disclosure Policy
Focal Person has difficulty
on accessing the FDP Port
due to poor connectivity.
Severity of Possible Possible Provisions to
Likelihood of Impact Preventive Mitigating include in MOA
Occurrence (H, M, L) Measures Measures
(H, M, L)
H H The Vice-Mayor was Secure a copy of
to perform the duties memo from the LGU
in the absence of the that grants the Vice
Local Chief Executive Mayor to perform the
(LCE) / Mayor. tasks of the LCE in
the absence of the
latter.
Discuss with LCE and
M M Legislative body the Ask the LCE and SB
specified timeline for for the fast-tracking
the compliance of of these documents
required documents and it should be
before the clarified that this
municipality can join matter is urgent.
the program.
L M Reorganizational of Active CSO will be
CSO Officers serving given Livelihood
beyond 2 years to lead projects so that the
the participation. inactive will
participate.
Upgrade LGU Internet Ask assistance from
M M Connection. the MLGOO.
 Strengthen the Coordinate with LGU
Procurement activities are L M implementation of RA BAC for proper
not well established due to 9184. action.
poor knowledge on RA
9184.
1.3 Convergence measures Lack of clear policies on L M Strengthen policies on Conduct convergence
convergence. convergence. meeting quarterly.

Issues and concerns M M There should be a Review

during convergence proper documentation documentation and
meeting are not properly of convergence coordinate with the
addressed. activities which will Municipal
serve as the basis for Convergence
planning and decision- Committee.
making.

Proposed projects in the M H KC PSA Volunteers There should be a

Barangay Action Plan are must have consolidated result of
not incorporated with the participation during BAP versus BDP
Barangay Development the crafting of done in the municipal
Plan. Barangay level for cross-
Development Plan for matching and
BAP inclusion to BDP identification of
and secure a copy of unmet needs.
BLGU resolution of
BAP to BDP and
endorse to
Sangguniang Bayan
for approval.

Facilitators
particularly the MPDC
and MLGOO must
review first the BDP
 before approval to
ensure BAP inclusion
to BDP.
1.4 Support for Barangay Few MLGU Staff have L M LGU to provide funds
planning expertise to assist for capacity training
barangay/s in program to enhance
development planning. knowledge and skills
on barangay
development.
Lack of data in the Coordinate with
barangay/s demography, M H Provide capacity MLGOO and DILG.
social, economic, training on database
environmental and updating because these
instrumental including are the basis for
maps as basis for the planning and
development planning. prioritization of PPA.
2. Information Disclosure
2.1 Provision of relevant N/A since the LGU has a good practice in Full Disclosure Policy
data
2.2 Allow residents to Community residents have M M Involve community Coordinate with
review and comment poor knowledge about the residents during DILG.
data Full Disclosure Policy. community
consultation and
discuss on FDP.
3. Local Counterpart
3.1 LCC for community LGU do not commit on L H Discuss the SIA with Consider in-kinds as
projects the needed amount of the LCE and the Local LCC to the Sub-
LCC for community sub- Finance to clarify the projects.
projects. required LCC.

KC coordinator to
attend in the MDC to
warrant provision of
LGU counterpart.
3.2 LCC for CBIS LGU do not commit on L M Discuss the SIA with Consider in-kinds as
the needed amount of the LCE and the Local LCC to the Sub-
 LCC for CBIS. Finance to clarify the projects.
required LCC.

KC coordinator to
attend in the MDC to
warrant provision of
LGU counterpart.
3.3 Municipal Trust Fund LGU might lose control L M There should be an Strict compliance
Account over the funds given for approved with the agreed
LCC appropriation delivery timetable
ordinance for LCC indicated in the
approved LCC
Delivery Plan.
Financial report must
be furnished to KC
Coordinator and local
finance to keep track
of the disbursement.
4. LGU Support to Capability Building and Implementation Support (CBIS)
4.1 Organize MIAC Department Heds are M H LCE to create an KC Area Coordinator
unable to meet MIAC Executive Order for must attend the
tasks like attending MIAC the composition and monthly Department
meetings. responsibilities of the Heads Meeting in
MIAC. case MIAC meeting
is not conducted.

4.2 Organize MCT There is no available staff
for the Municipal
Coordinating Team.
There should an
agreed schedule for
the meeting and this
should be properly
cascaded to MIAC
Members.
L H LCE to create an Authority to hire
Executive Order for should be prepared in
the composition of case there is no
MCT specifically available staff
Organic staff for MCT coming form the
 AC, FA and TF. On LGU.
the other hand,
additional staff for
MCT-CEF is required.
4.3 Activate the Local Some of the Barangay L M LGU to conduct Coordinate with
Development Council Development Councils capacity-building MLGOO
and Barangay have poor knowledge on activities for BDP
Development Council. the proper formulation of
BDP.
4.4 Designate GAD focal There is no GAD Focal H M The LGU should Already hired a new
person Person in the municipality appoint the newly Social Worker.
since the MSWDO retired hired MSWDO to
already. stand as a new GAD
focal person.
4.5 Space for Joint MCT- There is no available L M Discuss with LCE the There is an on-going
Municipal Action space to accommodate all need of space for construction of
Team filed office DSWD municipal staff. DSWD Staff for offices and will be
proper convergence utilized once
and coordination. completed.
4.6 Support for KC- LGU don’t have MDE and L H Explain the LGU already hired
NCDDP M & E equipment for monitoring importance of MDE and assign
and evaluation activities. and provision of capacitated staff to
equipment and other support KC-NCDDP
logistics and it should M & E activities.
be reflected in LCC.

LGU should increase

4.7 Participate in LGU LGU staff and officials M H
Assessment don’t have time to attend
the assessment because of
more important priorities.
the salary of the hired
MDE.
Schedule the activity Communication
beforehand to prevent letters for the activity
conflicting schedules. must be delivered
earlier and
ACT/MCT Staff
should follow-up the
participants one day
earlier before the set
 schedule.
5. Participatory and Inclusive Governance
5.1 Accreditation of Local The CSOs have not L M LGU to provide Out of 38
NGOs and POs to complied with the guidelines on the NGOs/POs, 35 were
increase CSO requirements for preparation of accredited. The
representative in accreditation. requirements for remaining 3
M/BDC and LSBs accreditation NGOs/POs should
fast track their
accreditation.
Forms must be readily
available in the LGU
and there should be
assigned personnel to
facilitate in the
preparation for
accreditation.
5.2 Establish mechanisms Decreased NGO and PO L H Local Special Bodies Strengthen CSO
for LGU-CSO representation in MDC reconstitution where representation by
consultation and and BDP new CSO will be providing L&E
dialogue included for projects to those who
participation in the actively participate
Local Planning and
Implementation of
PPA including
monitoring and
evaluation of issues
5.3 Promote participation Decreased participation of L H LGU take affirmative LGU should include
of highly-vulnerable vulnerable groups action to promote plans for those
groups participation of vulnerable group to
vulnerable group. encourage their
participation. In line
with this, LGU has
DRRM Plans for
fiscal year 2021 in
protecting the
women, children and
youth, elderly, IPs
 and PWD from the
natural calamities and
other form of
disasters also known
as the Social
Protection Program.
Integrated Delivery
of Health and Safety
Protocols for the
resent situation. And
other forms of
humanitarian
activities.
5.4 Citizen review on LGU Citizen unable to review M M LGU should include GAD Focal Point
GAD Plan on LGU GAD Plan GAD Plan in the full System monitors the
Disclosure Policy implementation of
the GAD Plan by
2021 including the
Barangay GAD Plan
5.5 Encourage the CSOs to Low involvement of CSOs M M LGU to set guidelines LCE to issue
be involved in in the implementation and on the strict Executive Order
implementation and monitoring of LGU involvement of CSOs creating the Project
monitoring of LGU projects in the LGU Projects Monitoring and
projects implementation and Evaluation Unit with
monitoring. the involvement of
CSOs to monitor the
implementation and
LGU should create a progress and to
MOA to BLGU measure
Councils for CSO to accomplishment
have their share in the based on results-
monitoring of PPAs based monitoring
and LGU PMEU must
capacitate the CSOs
and the BDC on
Project Monitoring
and Evaluation
6. Transparency in Procurement and Financial Transactions
 6.1 Assistance to Community Volunteers L H LGU to assist KC- LGU to monitor
communities in proper have poor knowledge on NCDDP in proper compliance of
procurement proper procurement capacitating procurement
community volunteers activities in the
in proper procurement barangay level
6.2 Assistance to LGU don’t have time in M H LGU to set schedule LGU to monitor
communities in proper monitoring proper for monitoring of FMS proper compliance of
financial management financial management of in the communities procurement
the communities due to and set guidelines for activities in the
other priorities proper financial barangay level
control
6.3 Expression of Commitments on the L H Functions and Constant follow-up
commitment in the Municipal Resolution are Responsibilities must must be done
Municipal Resolution not delivered on time be defined in the
and detail Municipal Resolution
responsibilities for and there should be an
procurement in the Organizational
functions of the MIAC Structure
7. Other Operational Thematic Concerns
7.1 Review conducted and Proper conduct of SE is M M KC-NCDDP to ACT should
results of Sustainability not practiced conduct training to coordinate with the
Evaluation Tool LGU on Sustainability LGU for SE due
Evaluation dates and review SE
result
7.1.1 MSIT to conduct the MSIT are not functional M M LCE to create an ACT should have
Sustainability Executive Order for proper coordination
Evaluation the Re-organization of with the LGU
MSIT with defined
functions
7.1.2 Sustainability Sustainability Evaluation M M LCE to include MSIT SB to approve SE
Evaluation was are not conducted on Secretariat in the EO institutionalization in
undertaken in all KC- schedule for tracking of SE due all projects in the
NCDDP Sub-Projects dates and coordinating barangay
eligible for SE it with the team
7.1.3 All KC-NCDDP sub- Some of KC-NCDDP M M Formulate SE Action MSIT to monitor the
projects subjected to Sub-projects have Fair or Plan after each barangay compliance
SET have at least a Poor rating conduct of SE to the plan
 Satisfactory rating
7.1.4 Sustainability Issues The barangay fails to H H Formulate SE Action MSIT to monitor the
identified during the address the issues Plan after each barangay compliance
SE have been identified during SE conduct of SE and to the plan
addressed ensure its
implementation
8. Intensity of violent conflict and LGU Response
8.1 Intensify of armed KC-NCDDP activities are L M LGU in coordination Philippine Army
conflict hindered due to with the PNP to assess Group constructed at
insurgency the level of intensity in Barangay Pacuan, La
order to effectively Libertad for
mitigate the situation immediate assistance
before any continuity response during
of any KC activities insurgency
8.2 Occurrence of armed Delay of solving of armed L M LGU should
hostilities hostilities in the LGU coordinate with the
PNP and AFP
8.3 Evacuation of residents Non-availability of L H LGU to strictly follow LGU should have a
relocation site for incident command lists of identified
evacuees system to disaster Evacuation centers in
preparations all barangays in the
absence of relocation
site/s
8.4 MPDC and Military Poor implementation of L M Capacity building in Municipal Peace and
assessment Municipal Peace and coordination with the Order Committee
Order Plan PNP and the AFP convene quarterly to
address peace and
order issues
8.5 Effects of violence on Plunge of LGU revenues M M LGU to implement
major entry points and as effect of violence Peace and Order
other strategic sector, Public Safety Plan on
e.g., the local economy provision of
Livelihood Program
8.6 Presence of Development-oriented L M LGU should conduct LGU should re-
development-oriented groups are not organized regular meeting and organize
groups and their or inactive monitoring development-oriented
 activities group with defined
activities and
functions
9. LGU Response
9.1 Continuity of LGU Non-continuity of LGU L H LGU in coordination RARE Philippines as
operations operations due to armed with the PNP to assess partner NGO helping
conflict issues the level of intensity in
and providing
order to effectively technical support for
mitigate the situation Coastal Resource
before any continuity Management and
of any LGU operations Law enforcement
through assistance of
PNP, BFAR and
DENR
9.2 MLGU Programs to Programs to mitigate L H Capacity building in LGU provided fund
mitigate effects of effects of violence to coordination with PNP for Coastal Resource
armed conflict and residents are not properly and the AFP Management
violence on residents implemented Program extended
until year 2022 to the
succeeding years
9.3 Presence of conflict Conflict resolution L H LGU to implement LGU should be
resolution mechanism mechanism in LGU is not Peace and Order vigilant enough
well established Safety Plan against insurgency by
implementation of
Peace and Order
Safety Plan Provision
of Livelihood
Program especially in
the hinterland
barangays
9.4 MLGU security Lack monitoring on L H LGU quarterly
protocols for KC- Municipal Peace and meeting on assessment
NCDDP staff Order issues of Peace and Order
Council and Peace and
Order Council Plan for
the year 2021 to the
succeeding years for
approval on 1st week
of October
 Annex D-2.SAMPLE OF ACTUAL CONSTRAINTS, POTENTIAL PROBLEMS AND PREVENTIVE/MITIGATING MEASURES

Area of LGU Possible Potential Possible Possible Provisions

Engagement Problem(s) Preventive Mitigating to include in
Measures Measures MOA
Local Policy Environment
MOA with DSWD  Mayor, Vice-Mayor
and SB members
are
not political allies
 SB members do not  Involve SB
want their MCAP members in
allocations to be KC-NCDDP
used as LCC activities
 SB does not
convene regularly
PTA into LGU  LGUs do not want
operations their constituents
to know about
their wrongdoings.
 Absence or lack of
clear policies on
PTA
Convergence  Lack of clear
measures policies on
convergence
 NGAs do not hold  Convene regular
office in the meetings of
municipality NGAs
 LGU already has  Advocate for fund
its own projects allocation from
that are different LGUs, NGAs and
from those others
identified through
PSA and
 convergence
 Mayor and
barangay chair
are political rivals
Support for  Non-inclusion of  Lobby for
barangay planning BDP into the MDP inclusion of
BDP into MDP
 Few MLGU staff  Tap DILG for
have expertise to training in
assist barangays BDP
in development preparation.
planning.
 Many barangays • Identify and
have no BDPs. work with local
NGOs with BDP
expertise.
• Train CVs in
BDP
preparation.

Information Disclosure
Provision of  LGU does not  Identify milestones
relevant financial appreciate need for related to
data sharing financial information
data disclosure. Provide
incentives for LGUs
who comply.

Allow residents to  LGU does not  Involve NGAs in

review and appreciate need for regular
comment on data community consultations with
consultation LGUs.
Local Counterpart
LCC for community  LGU budgeting cycle  Synchronize KC-
projects already finished NCDDP
before the entry of implementation with
KC-NCDDP. LGU cycle.
  LGU does not want
to support the
prioritized sub-
projects.
 MDF of LGU is  LGU should engage
committed to loan in resource
repayments accessing
 LGU funds are  Re-align LGU budget.
already committed Consider LGU
to other projects funds for other
projects as LCC to
NCDDP.
LCC for CBIS
Municipal Trust  LGUs feel that they  Provide
Fund account lose control over detailed orientation
the funds given for on MTF operation
LCC
 No available LCC at  Reduce LCC
the time of MLGU requirement
enrolment
 LCE is not an ally of  Continuing
the Municipal advocacy with
Budget Officer
 The LGU does not  Require LGU to
live up to its deposit cash
promises. LCC into
LGU Support to CBIS
Organize MIAC  Many department  Provide honoraria and
heads are unable to incentives for active
meet MIAC tasks MIAC who meet
(always out of the their deliverables in
office, busy with time.
regular work, not
allied with LCE, no
incentive).
 Regular MIAC
 meetings not held
because of heavy
work schedules
Organize MCT  KC-based TOR and
QS for MCT do not
match available
staff and pay scale.
 Potential MCT  Provide incentive for
members view their LGU staff designated as
designation as MCT.
additional burden
Designate GAD  LGU lacks
focal person appreciation of
GAD
 Potential GAD focal
person sees
designation as
additional burden
Space for Joint  LGU does not see
MCT-Municipal the need to provide
Action Team field office space for
office DSWD municipal
staff.
 No available space in
the municipality
Support for KC-  LGU does not  Include availability
NCDDP M&E appreciate need to of updated, reliable
provide support data in SGH criteria
 LGU has no funds to
provide support.
Participate in  LCE has more
assessments important priorities
than attending
assessments.
Inclusive Governance
Accredit local  LGU has had  Encourage LGU to
NGOs and POs to previous bad formulate NGO
increase CSO experiences with selection criteria (e.g.,
representation in LGU (e.g., NGOs previous experience in
M/BDCs and LSBs as leftists, CDD).
considered as
threats to LGU
officials)
Accredit local  LGU has had  Encourage LGU to
NGOs and POs to previous bad formulate NGO
increase CSO experiences with selection criteria
representation in LGU (e.g., NGOs (e.g., previous
M/BDCs and LSBs as leftists, experience in
considered as CDD).
threats to LGU
officials)
 Advocate for CSO
involvement
in local planning
and governance
as mandated in
the LGC.
 Few NGOs and POs • Encourage
in the municipality KC-NCDDP
O&M groups to
acquire legal
registration.
• Encourage
local CSOs to
comply with
registration
requirements.
Establish
mechanisms for
LGU-CSO
consultation &
dialogue
Promote
participation of
highly-vulnerable
groups
Citizen review of
LGU GAD Plan
Encourage CSOs  LGU has already pre-
to be involved in selected CSOS to
implementation and participate in LGU
monitoring of projects
LGU projects
Transparency in Procurement and Financial Transactions
Assistance to  LGU officials are • Impose policy
communities in contractors or on exclusion of local
proper procurement suppliers stakeholders as
themselves who contractors or
want to contract suppliers.
community projects • Ensure that
or they have bidding is conducted
favoured competitively, e.g.,
contractors and engage NGA reps in
suppliers. an inter-agency BAC.
 LGUs do not believe • Share good
that communities practices on
have the capability community-based
for procurement procurement with
LGU officials.
• Encourage
testimonies from
community
volunteers and LGU
officials during
special events
 LGU officials are  Conduct values
themselves formation and
engaged in moral recovery
fraudulent
 procurement
practices
 Only few LGU staff  Provide IEC to LGU
are competent in staff on community-
procurement based procurement
(CBP)
 Strengthen and use
the BAC as
experts in
procurement
Assistance to  LGU officials want to
communities in maintain control of
proper financial suppliers for
management commissions
(“SOP”)
 LGU officials are  Continue lobbying
used to controlling the LGU for
funds as a means transparency in
to remain in political financial
power management
 Provide
incentives to LGUs
who practice
transparency
Intensity of violent conflict and LGU response
Intensity of armed
conflict
.1 Occurrence of
armed hostilities
.2 Evacuation of
residents
.3 MPOC and
military assessment
.4 Effects of violence
on major entry
 points and other
strategic sectors,
e.g., the local
economy
.5 Presence of
development-
oriented groups
and their activities
LGU response
.1 Continuity of LGU
operations

MLGU programs  Strengthen

2 to mitigate effects of contingency plans
armed conflict and
violence on
residents
3 Presence of conflict-  Capability building of
resolution existing structures
mechanisms on conflict
mediation
4 MLGU security  BLGU does not act
protocols for on the violence
KC/NCDDP staff happening on a
weekly basis in the
community