Pakistan International School Jeddah – English Section

Cambridge ICT Starters - On Track Stage 1

Final Term Session 2020-2021

Module 3: Spreadsheets for a Purpose Board Notes 1

Spread Sheets:
Spreadsheets are used to arrange data in rows and columns.

Microsoft Excel:
Excel is a spreadsheet program. This is a part of Microsoft Office.

Excel is a great application to do such things as:

 calculations,
 data analysis,
 charts.

Basic Concepts
 Workbook - A workbook is another word for the Excel file. It consists of worksheets.

 Worksheet - part of workbook which consists of cells organized into columns and rows

 Columns-The vertical areas of the spreadsheet are columns. Each column is identified by a column letter.

 Rows -The horizontal areas of the spreadsheet are rows. Each row is identified by row number.

 Cell - part of the worksheet, which is located at the intersection of column and row.

 Active Cell - cell selected by the click of a mouse, surrounded by a frame.

 Cell Address - – this is the name of cell. Address consists of a column and row names, such as A4 (the
address of the cell that is at the intersection of column A and row 4). Each cell has its own address, which
is a unique address within the same worksheet.

 Name Box - The area that displays the address of the active cell

 Formula Bar - The area that displays the contents of the active cell. You may edit your data here.

 Active Sheet - The sheet that you're working on in a workbook. The name on the tab of the active sheet
is bold.

1
Y6 ICT board notes
 Range - a group of cells. Range in Excel can be cells in one column, for example, B3: B8, cells in one
line, for example, A3: G3, cells with several columns and rows, following examples shows the range of
cells from A1:E1.

2
Y6 ICT board notes
Formula and Function

Formula : is an expression that calculates the value of a cell.

For example, =B2+B3+B4+B5+B6 is a formula that adds up the values
in cells B2 to B6.

Function is a predefined formula already available in Excel.

For example, instead of specifying each value to be summed
you can use the SUM function to add up a range of cells
as =SUM (A1:A4)

Two Rules When writing Formulas

 A formula starts with =
 A formula uses cell addresses, not the values themselves. (This way, if the values in the cell locations
change, the answer will automatically change.)

3
Y6 ICT board notes
Entering Formulas

To copy and paste cell content

1. Select the cell(s) you want to copy.
2. Click the Copy command on the Home tab, or press Ctrl+C on your keyboard.
3. Select the cell(s) where you want to paste the content.
4. Click the Paste command on the Home tab, or press Ctrl+V on your keyboard.

To cut and paste cell content

5. Select the cell(s) you want to cut.
6. Click the Cut command on the Home tab, or press Ctrl+X on your
keyboard.
7. Select the cells where you want to paste the content.
8. Click the Paste command on the Home tab, or press Ctrl+V on
your keyboard.

4
Y6 ICT board notes
Entering Functions

you can use the SUM function to

add up a range of cells: =SUM (B3:B6)

Count Function
The COUNT function is a statistical function. This function helps count the number of cells that
contain a number, as well as the number of arguments that contain numbers.

5
Y6 ICT board notes
 6
Y6 ICT board notes