Annex-1

Infrastructure Development Company Limited

Advance Requisition Form-1 (Overseas Travel)

Employee Name: Place of visit:

Designation: Source of Fund:

Employee ID: *Sponsor Financed: Yes No

Department: If yes , Name of sponsor

Purpose of travel:

Status of previous advance (Mark √): adjusted/unadjusted

Date Advance Advance
Entitlements No. of
Travel cost Items amount amount Remarks
(USD) days
From To (USD) (BDT)
Per diem
Accomodation
Local Travel
Visa fee
Insurance
Air fare
Others if any
Total
Conversion Rate:

Verified by:
Comment if any:

__________ ________________________ ________________________ _______________________

Employee Supervisor/ Head of Dept. CFO & Head of Operations Executive Director & CEO
Date:

Received by ___________________________
Date & Signature
Notes:

i. If any cost item (full/part) is borne by sponsor, please mention the basis of sponsorship in the remarks column

Enclosures (as applicable):

1. Invitation letter
2. Nomination letter

Ref: IDCOL Advance and Adjustment Policy, dated: 16 April 2015; Revised :
3. A list of team members in a separate sheet (in case of team visit)
4. Per diem, Accomodation, transportation claim form(s) (in case of team visit)

Ref: IDCOL Advance and Adjustment Policy, dated: 16 April 2015; Revised :
 Annex-2
Infrastructure Development Company Limited

Advance Requisition Form-2 (Local Travel-*Executive Grade)

Employee Name: Place of visit:

Designation: Source of Fund:

Employee ID: *Sponsor Financed: Yes No

Department: If yes , Name of sponsor

Purpose of travel:

Status of previous advance (Mark √): adjusted/unadjusted

Advance
Date No. of
Travel cost items Entitlements amount Remarks
Days
From To (BDT)
Per diem
Accomodation
Transportation
Local Travel
Air fare
Others if any
Total
Verified by:
Comment if any:

__________ __________________ ________________________ ______________________

Employee Supervisor/ HOD CFO & Head of Operations Executive Director & CEO
Date:

Received by ___________________________
Date & Signature
Notes:
i. Executive Grade: Officers & above

ii. If any cost item (full/part) is borne by sponsor, please mention the basis of sponsorship in the remarks column

Enclosures (as applicable):

1. Invitation letter
2. Nomination letter
3. A list of team members in a separate sheet (in case of team visit)
4. Per diem, Accomodation, transportation claim form(s) (in case of team visit)

Ref: IDCOL Advance and Adjustment Policy, dated: 16 April 2015; Revised :
 Annex-3(a)
Infrastructure Development Company Limited

Advance Requisition Form-3 (Local Travel- Other than Executive )-H/O Employee

Employee Name: Department:

Employee ID: Place of visit:

Designation:

Purpose of travel:

Status of previous advance (Mark √): adjusted/unadjusted

Date Advance
No. of
Travel cost items Entitlements amount Remarks
Days
From To (BDT)
Per diem
Accomodation
Transportation
Local Travel
Others if any

Total

Employee Signature:
Date:

Approved By

_______________________ ____________________________
Monitiring/Admin Officer Unit Head- Accounts & Finance

Received by ___________________________
Date & Signature

Ref: IDCOL Advance and Adjustment Policy, dated: 16 April 2015; Revised :
 Annex-3(b)
Infrastructure Development Company Limited

Advance Requisition Form-3 (Local Travel- Other than Executive )-RO Employee

Employee Name: No. of systems to be inspected:

Employee ID: Name of Organization:

Designation: Place of visit:

Department:

Purpose of travel:

Status of previous advance (Mark √): adjusted/unadjusted

Date No. of Advance

Travel cost items Entitlements Remarks
Days amount (BDT)
From To
Per diem 700 10
Accomodation
Transportation
Local Travel 1000
Others if any

Total

Employee Signature:
Date:

Approved By

_________________________ __________________________
Account Assistant Regional Supervisor

Received by ___________________________
Date & Signature

Ref: IDCOL Advance and Adjustment Policy, dated: 16 April 2015; Revised :
 Annex-4
Infrastructure Development Company Limited

Advance Cash Requisition Form-1 (Petty)

Date:

Status of previous advance (Mark √): adjusted/unadjusted

Purpose of Advance Advance amount (BDT)

Total

In words:

Requested by __________________________
Name & Signature

Filled by Finance & Accounts

Source of Fund:

Availability of Budget: Yes No

Mode of Payment (Mark √): Cash/Cheque

Approved by _________________________
Unit Head (Fin. & Acc.)

Paid by ____________________________ Received by ___________________________

Name & Signature Name & Signature

Note : In case procurement, please attach the Purchase Requisition Form (PRF)

Ref: IDCOL Advance and Adjustment Policy, dated: 16 April 2015; Revised :
 Annex-5
Infrastructure Development Company Limited

Advance Cash Requisition Form-2 (Event /Training/Workshop)

Employee Name: Place of Event:

Designation: Date of Event:

Employee ID: Approval (Mark √) : Obtained/Not Applicable

If approval obtained please attach supporting
docs
Department:

Purpose of Advance:

Status of previous advance (Mark √): adjusted/unadjusted

No. of Advance
Sl Particulars Unit/days/pa Unit Cost amount Remarks
rticipant (BDT)

Total

Verified by:
Comment if any:

_________ _________________________________
Employee Supervisor/ Head of Department.
Date:

Filled by Finance & accounts

Source of Fund:
Yes
Availability of Budget: No

Approved by _________________________
Unit Head (Fin. & Acc.)

__________________________ ________________________
CFO & Head of Operations Executive Director & CEO

Received by ___________________________
Date & Signature

Ref: IDCOL Advance and Adjustment Policy, dated: 16 April 2015; Revised :
 Annex-7 (a)
Infrastructure Development Company Limited

Travelling Expense Report (TER) - Overseas/Local

Employee Name: Place of visit:

Designation: Source of Fund:

Employee ID: Sponsor Financed: Yes No

Department: If yes , Name of sponsor:

Purpose of travel:

Date Actual Expenditures Advance

Travel cost Entitlements No. of Reimburse/
Amount Remarks
elements (BDT/USD) days USD BDT (Refund)
From To (BDT)
Per diem
Accomodation
Transportation
Local Travel
Visa fee
Insurance
Air fare
Others if any
Total

Applicable only for overseas travel:

1. Conversion Rate used during taking advance:
2. Details of Currency Conversion Rate used during the travel
Currency
Sl Conversion Rate
From To

Verified by:
Comment if any:

__________ _________________ _________________________ ________________________

Employee Supervisor/ HOD CFO & Head of Operations Executive Director & CEO
Date:

Notes:
i. If any cost item (full/part) of the elements of cost is borne by sponsor, please mention the basis of
sponsorship in the remarks column

Enclosures:
1. Advance Requisition Form
2. All supporting docs with this expense report.
3. A list of team members in a separate sheet (in case of team visit)
4. Per diem, Accomodation, transportation claim form(s) (in case of team visit)

Ref: IDCOL Advance and Adjustment Policy, dated: 16 April 2015; Revised :
 Annex-7 (b)
Infrastructure Development Company Limited

Travelling Expense Report (TER) - Other than Executive Grade-H/O Employee

Employee Name: Department:

Employee ID: Place of visited:

Designation: Source of Fund:

Purpose of travel:

Date Actual Advance

Travel cost Entitlements No. of Reimburse/
Expenditures Amount Remarks
elements (BDT) days (Refund)
From To (BDT) (BDT)
Per diem
Accomodation
Transportation
Local Travel
Others if any
Total
Verified by:
Comment if any:

__________ ___________________ ________________________

Employee Officer/Supervisor Unit Head - Fnance & Accounts
Date:

Enclosures:

1. Advance Requisition Form

2. All supporting docs with this expense report.

Ref: IDCOL Advance and Adjustment Policy, dated: 16 April 2015; Revised :
 Annex-7 (c)
Infrastructure Development Company Limited

Travelling Expense Report (TER) - Other than Executive Grade-RO Employee

Employee Name: Md Mizanur Rahman-III Place of visited: Dhaka,Munshiganj,Manikganj.

.
Employee ID: 2009040069 No. of systems inspected: 99

Designation: Regional Manager Name of Organization/POs:

SREL,SB,SE

Department/Region: Dhaka Total no. of days: 20

Purpose of travel: physically visit (Biogas)

Date Actual
Travel cost Entitlements No. of Advance Reimburse/
Expenditures Remarks
elements (BDT) days Amount (BDT) (Refund)
From To (BDT)
2-Feb-21 25-Feb-21 Per diem 700 20 14000 16800 -2800
0 0
0
Accomodation
10-Jan-21 14-Jan-21 0
0
Transportation 0
Local Travel 9700 9700
Others if any 0 0
Total 23700 16800 6900

__________ ___________________ _________________ _________________

Employee Divisional Manager Zonal Manager Ast Manager
Date: biogas & bio fertilizer

Enclosures:

1. Advance Requisition Form

2. All supporting docs with this expense report.
3. Table of visit summary
4. Query List

Ref: IDCOL Advance and Adjustment Policy, dated: 16 April 2015; Revised :
 Annex-8
Infrastructure Development Company Limited

Miscelleaneous Expense Report (MER)

Employee Name: Date of Event:

Designation: Place of Event:

Department: Aproval (Mark √) : Obtained/Not Applicable

If approval obtained please attach supporting docs

Purpose of Advance:

No. of Actual Advance

Unit Reimburse/
SL Particulars Unit/days/p Expenditures amount Remarks
Cost (Refund)
articipant (BDT) (BDT)

Total
Verified by:
Comment if any:

__________ ____________________
Employee Supervisor/ HOD
Date:

Filled by Finance & Accounts

Source of Fund:
Yes
Availability of Budget: No

_____________________________ ________________________
CFO & Head of Operations Executive Director & CEO

Required Enclosures:

1. Advance Requisition Form

2. All supporting docs with this expense report.

Ref: IDCOL Advance and Adjustment Policy, dated: 16 April 2015; Revised :
* MER is not applicable for Petty expenditures.

Ref: IDCOL Advance and Adjustment Policy, dated: 16 April 2015; Revised :