Events Portfolio

LA RECREATION COMPANY
A Professional Events Company

CHERRY GRACE A. MIÑON

October 15,2019

In Partial fulfillment to
Events Management Services NC III

Technical Education and Skills Development Authority (TESDA)

 Table of Contents

I. COMPANY PROFILE
A. Name Of Event Company
B.Company Logo and Tagline
C. Address and Contact
D.Company Information
E.Event team/Organizational Chart
F. Duties And Responsibilities
G.Mission,Vision and Goal
H.Service offered

II. MARKET ASPECTS

A. Swot Analysis
B. Testimonials/ previews event
C. Suppliers & Partnership

III. CONTENT OF PROPOSAL

A. Cover Letter
B. Event Brief
C.Venue Map
D.Budget Proposal
E.Propasal to handle
F.Supplier/Qoutation
G.Time Plan
H.Source/Fund
I.Legalities/Event Agreement
 I. COMPANY PROFILE

A. NAME OF EVENT COMPANY

Company name is “ LA RECREATION COMPANY” As its company describes

recreation means that connect to recreational activities because company retreats are
like a day off from entire company at their jobs doing leisure off work to relieve stress,
have fun and at the same time have feeling a social support that came with increase
worker interaction.

B. COMPANY LOGO & TAGLINE

C.

“Your expectation will be our goal”

In this logo, The two glasses represents companionship, light blue tells us that
companionship needs to be chill and relaxed. Next is megaphone means everyone
must express themselves, express a “leader” inside of them and red symbolizes
power/leadership. And lastly the people inside the light bulb, it is about sharing
knowledge to one another, expressing what’s on their minds. And yellow represents
brightness because the interaction and brain storming is the center of a team-building.

C. ADDRESS ANG CONTACT

Located at Northsignal 11Avenue Extension taguig city Cellphone:
09303369345
Email: Larecreational@yourcompany.com.ph

D. COMPANY INFORMATION
-Our history begins in 2005, in Taguig city Philippines, La Recreation company was
created by Kim’s.
-This company will involve in a series of reasearch activities designed to examine in-
depth what happened to a group or workers under various conditions. The most
significant factor was the building of sense of group identity
-The company will accommodate also some outdoor activities other than the usual
events educational/field trips, and tour packages.
 D. EVENT TEAM / ORGANIZATIONAL CHART

F. DUTIES AND RESPONSIBILITIES

CEO/President
● A chief executive officer (CEO) is the highest-ranking executive in a company,
whose primary responsibilities include making major corporate decisions,
managing the overall operations and resources of a company, acting as the main
point of communication between the board of directors (the board)
Event Director
● Job Description.Directs and oversees the planning of meetings and special
events for an organization. Coordinates all amenities, accommodations, and
related departments including site selection, staffs, food, transportation, and
audio or visual equipment.

Venue coordinator
● Their responsibilities include highlighting the venue, providing a preferred list of
vendors, working with you on the room layout, formalizing your catering needs,
and processing the final invoice. They also ensure all venue employees are
aware of your event plans from the set up team to the chef to the cleaning crew.
Their focus is making sure things are executed based on what their contract says
in setting up the layout of the venue correctly.

Food Coordinator
● is responsible for coordinating food preparation for a major section of a large
operation, catering section; plans, prepares and coordinates the preparation of
main entrees or plans and prepares all meals and snacks at a separate facility.

Financial Coordinator
● are generally responsible for record keeping within their organization. They
create payment schedules to help customers handle outstanding payments, and
they subsequently makes sure customers stick to these schedules.include
maintaining accounting records in adherence to the organization's financial
procedures, preparing internal and external financial reports, and preparing and
recommending budget procedures.also they Collect, analyze, and report on
financial data in databases, documents, and presentations.verify, schedule, and
prepare transaction information
 Technical Supervisor
● Technical supervisors are responsible for inspecting, testing and adjusting
equipment, as well as scheduling workers, confirming delivery of equipment and
working to achieve project targets. Supervisors also must ensure that the
workplace is up to federal labor standards and provide any safety training to
employees as necessary., they are also responsible for managing the staff who
handles the machines.

Program Coordinator
● Will serve as the program head of the event that will monitor the staff’s,
schedules and needs of the event. Also she is responsible for the program flow,
to ensure the implementation and success of programs.
G. MISSION , VISION AND GOAL

Mission:
“our mission is to provide opportunity for participants to share experiences and to boost
their relationship to each other.”

Vision:
“As the premier team and leadership development company, we empower and enable
individuals to create a positive and productive work environment.

Goal:
“are to improve productivity and motivation. Taking clients out of the office helps groups
break down political, personal barriers and have fun.

H. SERVICE OFFERED

- Our company offer professional event planing services that will surely
accommodate the needs and wants of the client here are the following events
that we offers:

-Retreat
-Field trips/Educational
-Tours/Trips
II. MARKET ASPECTS
 A.SWOT ANALYSIS

Strengths Weaknesses

● Open space ● Space Management

● Facilities availability ● People Management

Opportunities Threats

● Outdoor Activities ● Non-participation

● Builds cooperation, rapport ● Audio/ Technical Problem

and familiarity

● Human error

TESTIMONIALS/ PREVIEWS EVENTS

RETREAT (Okada,manila)
I truly appreciate the special gesture of all the staff , they are amazing and very
professional, we really enjoyed also the place, hope we will comeback again
-troy

TOUR (Angono, Rizal and Paete, Laguna)

We really enjoyed the travel It was very interesting place the art capital of the
Philippines and i also thank all the staff they are very responsive for everything big
thanks for the whole team i salute them.
-angelo
FIELD TRIP(EDUCATIONAL)
My students really enjoyed the fieldtrip they experienced amazing environment, my
students energised by the excitement and anticipation, they have the opportunity to see
new things and learn about them.
-cate

B. SUPPLIERS/PARTNERSHIP
SPONSOR / PARTNERSHIP

COCA COLA REXONA PRINGLES

ADDIDAS HEAD&SHOULDER

III. CONTENT OF PROPOSAL

A. Cover letter / LETTER OF INTENT

April 1 2019

MR. JEFF MARCELO

Head, CHTM Department
Taguig City University
Gen. Santos Ave.,Central Bicutan

RE:TCU CHTM TEACHERS’ TEAMBUILDING 2019

Dear Mr. Marcelo

We would to thank you for your interest in our company and with your inquiry sent last
March 29, 2019 via facebook messenger on team building with details of your
requirement:
Indoor or Outdoor activities Tentative date – October 25-26, 2019

The LA RECREATION COMPANY being the leading manager and organizer

in the event management business, centered on the principle that the services we
provide will always be of quality beyond the clients’ needs and expectations. The
company is committed and dedicated to serve our clientele beyond quality services that
will gain their satisfaction, trust and loyalty.

Team building helps an organization to reach their goal which can be achieved by
providing a stimulating learning environment either indoor or outdoor activities that will
enable people to develop or improve group dynamics i.e. teamwork, moral boost and
communication.
We are pleased to submit herein our proposal in this regard.

Should you have any comments or other concerns, please feel free to contact me at
mobile
number 0930-3369346..
We look forward to serve you soon!

Respectfully yours,

Cherry Grace A. Minon

President

B. EVENTS BRIEF (outline)

TITLE TCU CHTM TEACHERS’
TEAMBUILDING 2019

VENUE Antipolo (Phillips santuary resort)

DATE & TIME October 25-26 2019

12am-10pm(Day1) / 8am-9pm(Day2)

CONCEPT Team Building at work

THEME Building good relationships and the

Learning

C. VENUE MAP

E.PROPOSAL TO HANDLE / PROGRAM FLOW

TIME ACTIVITIES
DAY1

12:00-4:00 Session1

-Welcome greetings to the resort-arrival of the

participants

-Drinks and Snacks

-Get around the resort (relaxation/retreat)

4:00-7:00 Session2 (ice breaker activities) indoor

-Briefing by the the trainer about the program

-Start the program

-Introduction of participants

-participants get into groups

(indoor activities)
- Sneak-a-peak
-two truth one lie

7:00-8:00 - Dinner

8:00-10:00 onwards - Motivational talk by the trainers

- Openforum

TIME ACTIVITIES

Day2
8:00-9:00 -Breakfast

9:00-9:30 -Registration

9:30- 10:30 Session3

-Zumba/Warm-up Exercise

10:30-11:00 -AM Break

11:00-12:00 (Indoor activities)

-Tied together
-Show and tell

12:00-1:00 - Lunch Break

1:00- 3:00 Session4:

Outdoor Activities
- Tag of War
-Amazing Race

3:00-4:00 - Refreshments and Snacks

5:00-6:00 - Light and Easy

6:00-7:00 - BBQ Dinner

7:00-9:00 Session5: (Indoor)

-Recall Games , Experiences and sharing
session

9:00 onwards Departure preparation

END OF PROGRAM
G.TIME PLAN

DATE ACTIVITIES

May 2019 -Preparing of Events’ Checklist

-Negotiating of Suppliers Quotation for
materials to be used in Teambuilding
July 2019 -Preparing of Letter for
Sponsorship/Funds
-Booking of the Venue

September 2019 -Checking availability of Facilitator

 Submit the draft of program checklist for
perusal of the client

October 2019 -Final draft submission of Program Flow

to
the client prior to the event proper

I. LEGALITIES AGREEMENT

STANDARD TERMS AND CONDITIONS

Important: Please read all Terms and Conditions carefully. By affixing your signature
with these Terms and Conditions, you agree to legally bind by them.
A legally binding agreement is created between you the “Client” and Contracted La
Recreation Company the “Service Provider” upon thirty percent (30%) payment of the
Total Contract Price. Balance is payable upon completion of the project or event.

1. Contracts
Contracts are made and services are accepted only upon and subject to these
Conditions of Service. All other conditions are hereby excluded unless expressly
accepted in writing by the Service
Provider.

2. Prices
Firm price quotations are valid for a period of three (3) months only from the date of
quotation. The Service Provider may, at their absolute discretion, accept or reject any
service retained by the Client. In the event of the Client cancelling a part of the service
in accordance with the provisions of Clause 6 the Service Provider reserves the right to
revise the price or prices quoted for service already
delivered.

3. Quotation Terms
Quotations are valid for a period of thirty (30) days from the date of acceptance of
proposal.

4. Terms of Payment
The Client shall pay the Service Provider in cash the 30% down payment upon
acceptance of this Terms and Conditions and in default the Service Provider shall be
entitled to withhold service delivery upon payment.

5. Client cancellation of service

Service contract and parts thereof may be cancelled only by the Service Provider’s
written
acceptance of such cancellation. Where the Service Provider accepts such cancellation,
the Service Provider reserves the right to charge the Client with the amount of any
losses or expenses directly or indirectly resulting from such cancellation. In any case
where the Service Provider was required to place a deposit with a supplier or contractor
in respect of an event, the Service Provider may require the Client to reimburse such
sum in the event of cancellation.

6. Force majeure
a) Act of God, any form of disaster or catastrophe;
b) War or threat of war, sabotage, insurrection, civil disturbance or requisition;
c) Acts, restrictions, regulations, by-laws, prohibitions or measures of any kind on the
part of any
government, parliamentary or local authority;
d) Difficulties in obtaining but not limited to raw materials, labor, fuel, etc.
e) Power failure or breakdown.

Conforme:

_________________________________
Signature over Printed Name
Position ________________

Client