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Department of Education: Empowerment Technologies Quarter 1, Week 3
Department of Education: Empowerment Technologies Quarter 1, Week 3
Department of Education
REGION VIII – EASTERN VISAYAS
SCHOOLS DIVISION OF CATBALOGAN CITY
MELC:
1. Uses common productivity tools effectively by maximizing advanced application
techniques.
2. Creates an original or derivative ICT content to effectively communicate or
present data or information related to specific professional tracks.
General Reminders: Use this activity sheet with care. Do not put unnecessary mark/s on any
part of the activity sheet. Use a separate sheet of paper in answering the exercises. Read the
directions carefully before doing each task. Return this activity sheet to your teacher/facilitator
once you are through with it.
I. Explore
Direction: Read each item carefully and choose the letter of the correct answer. Write
your answers on a separate sheet of paper or in your paper.
1. What feature of Microsoft Word allows you to efficiently create
documents that have the same general content but may have different
recipients or purpose?
a. Mail Merge
b. Print Merge
c. Send Merge
d. View Merge
5. Among the text wrap options, which one allows you to place an image
or external material in line with the text, treating the image just like
how a text is treated?
a. In line with text
b. Square
c. Through
d. Tight
II. Learn
Lesson
Advanced Techniques using
3 Microsoft Word
Word processor is an application that allows users to create, edit, and print
documents. One of the most widely used word processors is Microsoft Word. It is
developed by Microsoft and was released on October 25, 1983. With Microsoft
Word, you can create random things like calendar, newsletter, invitations, etc.
Microsoft Word offers several elements that can be used in editing documents
which is shown in the figure below.
2
Microsoft Word is a complex program which people use to perform various
functions such as composing and editing, formatting and saving, and printing.
With these functions you were able to correct spelling, grammar, format your text
using boldface and italics, and save your documents electronically to the
computer's hard drive.
We have discussed from our previous lesson the different tips on how to improve
our online search and research skills. When searching online, always remember to
narrow down your topic, use logical operators such as AND and OR, or you may
use symbols like plus (+) sign, minus (-) sign, an asterisk (*), and quotation marks
(“) for better query results. Using the right symbols and narrowing your topic into
the most important keywords are the keys to the most effective search technique.
We have also learned that checking the website’s credibility is also vital when doing
online research. This is one way of ensuring the quality and reliability of your
research. When evaluating the website’s credibility remember to check the website’s
domain, the author of the article and the publisher, the purpose of producing the
document, and the date the document was published and updated.
Read the given scenario below and answer the following questions concisely. Write
you answer on a separate sheet of paper.
Scenario 1: You were tasked to create and send out formal invitations for a promo
campaign that a company is running. You were also initially given a list of ten
names of loyal customers to send out to.
1. From the scenario above, describe briefly how you would most likely
complete the task of sending ten invitations with individual names of
recipients using Microsoft Word.
2. Give examples of documents that you can personalize and send or distribute.
Scenario 2: You are making a report on the positive effects of using solar energy to
the environment. To make your report more appealing, you thought of putting a
picture of a solar panel into your report. You also considered presenting graphical
data on the trends of worldwide initiatives on the use of solar energy.
1. Describe briefly how you can insert pictures or images in a Word document.
2. What other kinds of images or materials can be inserted in a Word document?
Mail Merge
This feature of Microsoft Word allows you to create documents and combine them
with another document or data file. It is commonly used when sending out
advertising materials to various recipients.
The simplest solution for the previous scenario is to create a document and just
copy and paste it several times then just replace the details depending on whom
you send it to. But what if you have hundreds or thousands of recipients? Would
not that take too many hours? What if you have a small database on information
where you can automatically generate those letters?
1. Main Document
The document that contains the body of the message we want to
convey or send.
Example: Letter
2. Data Source
It is your Excel® spreadsheet containing the names and addresses
you want to merge into a Word® document from the Data Source.
Mail merge
task pane
5. Choose the type of document you want to
create. If you want to create a letter, select
Letters. Six main steps in guiding you to
complete a merge will be displayed at the
bottom.
Fill in the recipient list by typing the record’s data. Type the information that’s
appropriate to each field, then press Tab to enter the next field. After filling in the
last field, and add another record just press the Tab key after inputting the last
field. When you press the Tab key on the last field in a record, a new record is
automatically created and added on the next line.
10. Click OK after filling the recipient list. A special Save As dialog
box pops up, allowing you to save the recipient list. Type a name for
the address list then click the Save button.
Return to your document. You are now ready to write your letter, each copy
of the letter will mostly be the same, except the recipient data (name and
address). You have to add placeholders for the recipient data so Mail Merge
identifies correctly where to add the data. If you're using Mail Merge with an
existing letter, make sure the file is open.
11. Click Next: Write your letter. Click the Address Block button to
insert an address block into your letter.
12. Dialog box of Insert Address Block appears. Choose the desired
format for the address block and click OK. The placeholder of
Address block will appear in the document.
Use the Match Fields button to match your field names with
the required fields to correct problems. This may be essential if you
created the address list in another program, such as Excel.
15. To view your merged data, click the Preview Results button on the
Mail merge task pane or on the ribbon to replace the merge fields with
data from your recipient list.
Inserting Illustrations
• An illustration in Microsoft Office is visualization or drawing that is in the
form of pictures, Clip Art, shapes, SmartArt, charts or screen clippings.
You can insert illustrations easily using the Illustrations group of the
Insert tab.
1. Pictures – these are electronic, “soft copy”, or digital pictures you have saved
in any local storage device. Three common types of picture files:
a. .JPG – pronounced as “jay-peg”. Short term for Joint Photographic
Experts Group. This type of image file can support 16.7 million
colors. Suitable for use when working with full color photographic
images.
b. .GIF – This stands for Graphics Interchange Format. This type of
image file is capable of displaying transparencies and animation. It
only supports Only supports 256 colors.
c. .PNG – It stands for Portable Network Graphics. It is capable of
displaying transparencies but not animation. It supports only 16
million colors.
2. Clipart - This is generally a .GIF type; line art drawings or images used as
generic representation for ideas and objects that you might want to
integrate in your document.
3. Shapes - These are printable objects or materials that you can integrate in
your document to enhance its appearance or to allow you to have some
tools to use for composing and representing ideas or messages.
5. Chart - Another type of material that you can integrate in your Word
document that allows you to represent data characteristics and
trends.
Discuss the steps on how to insert these three types of illustrations in your
Microsoft Word Document. Write your answer on a separate sheet of paper.
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Discuss the steps on how to format the same illustration to achieve the illustration
below. Write your answer on a separate sheet of paper.
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IV. Apply
1. In this lesson, we have discussed mail merge and the two essential
components, the main document and the data source, that you need to have
in order to productively use this feature.
These files are the main components that are combined together (merged) to
produce multiple personalized copies of the same main document without tying
up your time and effort.
2. Describe the steps on how you are able to transfer your pictures to
your computer.
Multiple Choice. Choose the letter of the best answer. Write the chosen letter on a
separate sheet of paper.
1. Which is NOT one of the basic characteristics of life? What feature of
Microsoft Word allows you to efficiently create documents that have the
same general content but may have different recipients or purpose?
a. Mail Merge c. Send Merge
b. Print Merge d. View Merge
2. Which of the following is not a component of the mail merge?
a. Address c. Main document
b. Filename d. Data Source
3. What are the steps in creating a simple mail merge?
a. Create form document, preview, insert place holders, print
b. Preview, insert place holders, create form document, print
c. Create main document, create data source, insert place holders,
preview
d. Create data source, insert place holders, preview, print
4. Where can you find the Start Mail Merge button?
a. File Tab c. Reference Tab
b. Mailings Tab d. Home Tab
5. What tells the Microsoft Word exactly where to place the information coming
from the data file to the main document?
a. Data Source c. Place Holder
b. Insertion Line d. Insertion Tag
6. The following are types of document you can create using mail merge, except
a. Envelopes c. Posters
b. Letters d. Labels
7. What button allows you to see the result of your mail merge even before you
print or send it out?
a. Preview results c. Address block
b. Insert merge fields d. Greeting line
8. What file contains the information you need to merge with your main
document?
a. Address block c. Data file
b. Contact list d. Directory
9. What essential component of mail merge is required from users when
generating?
a. Data file c. Place holder
b. Form document d. Merge field
10. What image compression/file type is capable of displaying simple animation?
a. .bmp c. .jpg
b. .gif d. .png
11. What external material is best to use if you want to present the data on how
stock market price changes over time?
a. Chart c. Clip Art
b. Smart Art d. Screenshot
12. Which image compression type allows you to display images in full color just
like in digital pictures?
a. .bmp c. .jpg
b. .gif d. .png
13. Under what ribbon group does Insert Smart Art fall?
a. Apps c. Media
b. Illustrations d. Pages
14. When inserting charts on your document, what Microsoft office application
pops up to allow you to enter and manage the parameters of your chart?
a. Access c. Note
b. Excel d. Word
15. What external material allows you to insert organizational or structural
template like organizational charts and flow charts on your document?
a. Chart c. Screenshot
b. Pictures d. Smart art