APPROVED PROGRAMME FOR THE BY – ELECTIONS IN LOCAL GOVERNMENT COUNCILS, 2021

Table 1: Schedule of Activities

Responsibility
Item Activities Duration Period Control measures
Center
Secretary/EC, All directorates to participate, approved
1. Monday , 4th October, 2021
Consideration of revised Program by Management 1 day D/OPs programme by Management
All directorates to participate,
2. Tuesday , 5th October, 2021 programme presented and approved by
Approval of revised Program by the Commission 1 day Secretary/EC Commission
Engaging key stakeholders(Ministry of Health, Office of Commission/
3. Wednesday 6th October,2021
the president,covid 19 taskforce, security) 1 day Secretary Meeting arranged
Communication of the vacancies and program to
4. Wednesday 6th October,2021
Political Parties and Organisations 1 day Secretary/EC Notice to Political Parties/Organisations
Communication of the vacancies and program to Secretary/EC
5. Thursday, 7th October,2021
Judiciary to appoint Members of the Parish Tribunals 1 day Notice to Judiciary
Notices, Reports on Voter Education
Publicity and Voter Education (Vacancy, made, Voter Education Programme,
6.
stakeholders meeting, cut off, Update, Display, Thursday, 7th October,2021 Media Programmes, Messages, List of
Nomination, Campaigns, Polling) 67 days Thursday, 14th December 2021 PR / VE&T Officials
HODs &Section
7. Monday, 11th October, 2021
Requisition of Funds (internally) 1 day Heads Internal Memos for Requisition
Request for Update equipment from NIRA (Kits and 1 day VDM/SEC/EC
8. Monday, 11th October, 2021
Generators) Request letter written and sent to NIRA
Submission of statutory instrument on Date for End of 1 day SEC, LEGAL UPPC quotations received
9. Monday, 11th October, 2021
Update to the Minister for signature
Printing of Update forms, Display forms, nomination
10. forms, control forms, symbols, appointment letters, Monday, 11th October, 2021 VDM,PROC/DTSS
and Guidelines 2 days Tuesday 12th October,2021 , FOD, EM Election forms and Guidelines printed
Submission of statutory instrument on Date for End of 1 day SEC, LEGAL UPPC quotations received
11. Tuesday, 12th October, 2021
Update of Voters’ Register (Cut Off for Voter
Page 1 of 7 Programme for By-election 2021
 Responsibility
Item Activities Duration Period Control measures
Center
Registration) to UPPC for publication
Tuesday, 12th October, 2021 PROC. UNIT, FIN, Procurement requisitions and progress
12.
Procurement of Election Materials and Services 15 day Tuesday 16th October,2021 EM, CC reports, User department to prepare
Recruitment of Sub county and Parish Supervisors in Tuesday, 12th October, 2021
13.
the district 1 day FOD/RO / HRM List of persons appointed
Advertising and announcement for Recruitment of Tuesday, 12th October, 2021
14.
Update Officers in the district 1 day FOD/RO / HRM Adverts and announcements made
Preparation of Update kits by servicing and loading Tuesday, 12th October, 2021
15. 7 days VDM/NIRA/IT Kits prepared
data on the Update kits and generators Monday 18th October,2021
Thursday, 14th October, 2021 Recruitment advert, List of persons
16. Recruitment of Update Officers 2 days RO, FOD
Friday, 15th October, 2021 recruited
Submission of gazette notices for : - Legal, FOD,
 Period for Display of Voters’ Register EM, VDM
17.  Nomination Days and venue 1 day Friday, 15th October, 2021 Gazette notices prepared and submitted.
 List of Polling Stations
 Campaign period
Delivery of nomination forms, control forms, symbols, Monday , 18th October, 2021 PROC/DTSS, Nomination forms and Guidelines
18. 1 day
appointment letters and Guidelines to the district FOD, EM delivered
Training of Update Officers, issuance of appointment
Training Materials and Attendance lists/
19. letters and submission of telephone numbers for e- 2 days Monday , 18th October, 2021 VDM/IT/VET
equipment
cash payment Tuesday 19th October, 2021
Delivery of Update Materials and equipment to the Wednesday 20th October, 2021 VDM/ADM/FOD/S Update Materials and forms and
20. 1 day
Districts EC appointment letters delivered
Wednesday 20th October, 2021
21. Stakeholders meeting in Kayunga District 1 day RO/REO/PR Stakeholders meeting conducted
Update Materials and forms and
22. Internal distribution of Update Materials 1 day ADM/FOD/RO
Thursday 21stOctober, 2021 appointment letters issued
Friday, 22nd October, 2021
23. Update of National Voters’ Register at Parish level 5 days FOD / VDM Register updated
Tuesday, 26th October, 2021
Gazetting of : - Tuesday, 26th October, 2021 Legal, FOD,
24.  Period for Display of Voters’ Register 1 day EM, VDM Gazette notices published.
 Nomination Days and venue
Page 2 of 7 Programme for By-election 2021
 Responsibility
Item Activities Duration Period Control measures
Center
 List of Polling Stations
 Campaign period
SEC/LEGAL
25. Cut Off date for Registration of voters 1 day End of registration
Tuesday, 26th
October, 2021 /DTSS/VDM
Internal retrieval of Update Materials to district 1 day Wednesday, 27th October, 2021 RO Update materials retrieved, control form
26.
headquarters filled
Wednesday, 27th October, 2021
27. Preparation, Packing of the Training Display kits 2 days VET/FOD, VDM, Checklists
Thursday, 28th October, 2021
Recruitment of Officials to Conduct Display of the
28. Voters Register at Polling Stations. 2 days Friday, 29th October, 2021 DEA/ RO / FOD Lists of officials recruited
Saturday, 30th October, 2021
Delivery of Update Returns / Materials to EC Monday, 1st November, 2021 Update materials submitted, control
29. 1 day FOD
headquarters forms filled
Display of lists of names of the proposed DISPLAY Lists of officials recruited and
30. OFFICIALS at offices of Returning Officer and Sub- 8 days Monday, 1st November, 2021 DEA/ RO / FOD displayed/RO to issue appointment
county Headquarters Monday 8th November 2021 letters.
Uploading of update data and analysis of duplicate Tuesday, 2nd November, 2021
31. NIRA/VDM/IT Update data uploaded, control form filled
data 2 days Wednesday, 3rd November, 2021
Processing of Update returns, printing of Display Tuesday, 2nd November, 2021 Distribution lists, verification forms,
32. NIRA/VDM/IT
Register and production of VLS 2 days Wednesday, 3rd November, 2021 printed register
Attendance lists, training manuals,
33. Training of Trainers for Display exercise VE&T, DEAs/ROs training reports, appointment letters, List
1 day Tuesday, 2nd November, 2021 of Trainers,
Training of Display Officials, VLS Officials, Supervisors,
Attendance lists, training manuals,
Issuance of Appointment Letters, Internal Distribution
34. VE&T, DEAs/ROs training reports, appointment letters, List
of the Display Kits and submission of telephone Wednesday, 3rd November, 2021
of Trainers, Control Forms
numbers for e-cash payment 2 days Thursday 4th November ,2021
35. Dispatch of display kits to the district and VLS VDM, Admin. Delivery notes, Control Forms
1 day Thursday 4th November ,2021
Internal distribution of the display kits and VLS by the
36. VDM, Admin. Delivery notes, Control Forms
Display Officers after training 1 day Friday 5th November ,2021

Page 3 of 7 Programme for By-election 2021

 Responsibility
Item Activities Duration Period Control measures
Center
Display of Voter’s Registers at Polling Stations Monday 8th November,2021 ROs/ DEAs, VDM,
37. Progress and supervision reports
and issuance of VLS 10 days th
Wednesday 17 November,2021 FOD
Preparation of Parish Tribunal Recommendations on 1 day
38. VDM, DEAs/ ROs Lists of voters recommended.
Deletion/inclusion on Registers for display Wednesday 17th November,2021
Delivery of Copies of Display Returns to the Electoral Transport, returns retrieved, Display
39. 1 day DEA/ ROs
Commission Hqtrs for processing Thursday 18th November ,2021 reports, Control Forms
Thursday 18th November ,2021
40. Processing of Display returns 3 days VDM Polling register
Saturday 20th November ,2021
Display of Parish Tribunal Recommendations at Parish Thursday 18th November ,2021
41. 6 days D/OPs, VDM, IT Polling Register and Packing Lists
headquarters Tuesday 23rd November, 2021
Retrieval from district, delivery and capture of tribunal Transport, returns retrieved, Display
42. 1 day DEA/ ROs
returns at E.C Headquarters Wednesday 24th November, 2021 reports, Control Forms
th
Thursday 25 November, 2021
Processing and capture of tribunal returns at E.C
43. Friday 26th November, 2021 DEA/ROs Transport available, returns retrieved
Headquarters
2 days
Nomination of Candidates at
Monday 29th November, 2021
District headquarters for EM, VDM, FOD, Nomination returns, NVR (hard/Soft
44. 2 days Tuesday 30th November, 2021 DEAs/ROs, IT, Legal
DCP/DDEC/DWC/MDEC/MWCSCCP/SCDEC/SCWEC copy)
&SIGS
14 days Monday 29th November, 2021
Packing lists, Checklists, list of
45. General Packing of Polling Kits Sunday 12th December,2021 ADMIN, EM, FOD
responsible officials, Control Forms
Delivery and submission of sorted and filed nomination Wednesday 1st December, 2021 EM, FOD, Nomination papers, reports, nomination
46. 1 day DEAs/ROs,REOs
papers, symbols and control forms to E.C Hqtrs control forms
Wednesday 1st December, 2021
Inspection of Nomination Papers and Lodging of
47. 6 days Monday 6th December, 2021 ROs / DEAs, FOD Report and record of complaints lodged
Complaints
Returning Officer’s meeting with Candidates to
Wednesday 1st December, 2021 Harmonized programmes, Liaison
48. Harmonize Campaign Programs and formation of 1 day ROs / DEAs, FOD
Committee, List of Officials
Liaison Committees

Page 4 of 7 Programme for By-election 2021

 Responsibility
Item Activities Duration Period Control measures
Center
Thursday 2nd December, 2021 FOD, ROs/DEAs,
49. Campaigns 13 days Campaign programs
Tuesday 14th December, 2021 EM
Thursday 2nd December, 2021
50. Production of Ballot Papers and Election Forms 11 days Sunday 12thDecember, 2021 EM, FOD, DTSS Proofs signed
Thursday 2nd December, 2021
Processing, production and issuance of accreditation Tags, Number of Political Party
51. 2 days Friday 3rd December, 2021 VE&T, Legal
tags to Political Parties and organisations representatives for accreditation
Thursday 2nd December, 2021 Announcements/adverts, Application
2 days
52. Recruitment of Polling day Officials Friday 3rd December, 2021 FOD/DEAs/ ROs letters, interviews, List of recruited
officials.
Display of names of POLLING DAY officials at the
Lists of officials recruited and
office of Returning Officer and Sub-county Monday 6th December, 2021
53. 7 days DEA/ RO / FOD displayed/RO to issue appointment
Headquarters Monday 13th December, 2021
letters.
Submission of gazette notices for : - Legal, FOD, EM
 Nominated Candidates’ Names; Monday 6th December, 2021
54. 1 day Gazette notices submitted.
 Polling Day; and
 Place for Tallying Results
Monday 6th December, 2021
Preparation, packing and dispatch of the Training kits VET, FOD,
55. 2 days Tuesday 7th December,2021 Checklists, Lists of Officials
for polling day officials ADMIN
Monday 6th December, 2021
Preparation, assembling and packing for BVV Kits for
56. 2 days Tuesday 7th December,2021 D/OPs, VDM, IT Kits prepared
Polling day at EC
Monday 6th December, 2021
Production of Polling Registers and copies for Political
57. 2 days Tuesday 7th December,2021 D/OPs, VDM, IT Polling Register and Packing Lists
Parties / Candidates
Gazetting of: -
Wednesday 8th December,2021 EM, FOD, ROs, Gazette Notices in the Uganda
58.  Nominated Candidates’ Names, 1 day
Legal/ PROC gazette.
 Polling Day and Place for Tallying Results
Training of Trainers for polling officials and BVVK Wednesday 8th December,2021 VE&T, IT, Attendance lists, training manuals,
59. 1 day
operators at the district DEAs/ROs training reports, appointment letters, List
Page 5 of 7 Programme for By-election 2021
 Responsibility
Item Activities Duration Period Control measures
Center
of Trainers,
a) Training at Sub county: -
Thursday 9th December,2021 Attendance lists, training report. Training
 Polling Day Officials & BVVK officials FOD, IT, VE&T,
60. 2 days Friday 10th December,2021 Manual, Supervision report, Receipt of
 Political Party/Candidates’ Agents and VDM, ROs,
appointment letters
 Issuance of Appointment Letters
Transmission of hard copy of the voters register to Friday 10th December,2021
61. 1 day SEC/PPD/IT/VDM Registers issued
Political Parties / Candidates
Acknowledgment of receipt of polling kits
Dispatch of the polling kits from Commission to district
62. 1 day Monday 13th December,2021 FOD, ADMN, by Returning Officer, Control Forms
headquarters including materials for SIGs.
,Transport and security personnel
Internal Distribution of the SIGs polling kits to RO, Transport and security personnel,
63. 1 day RO/FOD/ADM
Sub counties Tuesday,14th December 2021 Control Forms
Pre-polling meeting for Polling day supervisors, Checklists, list of responsible officials,
64. 1 day RO/FOD
Security and Candidates Agents with ROs Tuesday,14th December 2021 Attendance lists, minutes.
RO, Transport and security personnel,
65. Internal Distribution of the polling kits to Sub counties 1 day RO/FOD/ADM
Wednesday, 15th December 2021 Control Forms
D/OPs, FOD, ADMIN,
Polling returns and reports, List of
66. Polling and Tallying of results for SIGS 1 day VDM, RO/ DEA,
Wednesday,15th December 2021 IT,LEGAL Supervisors/Officials
D/OPs, FOD, ADMIN,
Polling and Tallying of results for DCP & Local Polling returns and reports, List of
67. 1 day VDM, RO/ DEA,
Government Councils Thursday, 16th December 2021 IT,LEGAL Supervisors/Officials
Transmission of results forms, Tally
Transmission of Election Results to Commission ROs/DEAs, FOD,
68. 1 day Monday , 20th December 2021, Sheets, DEA Forms returned to
Headquarters EM
Commission. List of Officials
Verified Results submitted to legal for
69. Ascertaining of Election results 1 day EM, FOD, LEGAL
Tuesday 21st December 2021 gazetting
All Directorates, Attendance lists, Evaluation Reports,
70. Evaluation of the by election 1 day
Wednesday 22nd December 2021 SEC/EC Results.
Submission of election results to UPPC for D/OPs, EM, Gazette notices prepared signed and
71. 1 day
gazetting Wednesday 22nd December 2021 LEGAL/PROC sent to UPPC.
Submission of Returning Officers Report on the by
72. 1 day ROs, FOD Report transmitted
elections Wednesday 22nd December 2021
Page 6 of 7 Programme for By-election 2021
 Responsibility
Item Activities Duration Period Control measures
Center
Publication of Election results in the official PROC, EM, Copy of the Uganda gazette
73. 1 day
Gazzette Friday, 24th December 2021 LEGAL/FOD containing notices of election results.
Payment vouchers, lists of election
Date of completion of payment of allowances in the
74. 1 day FIN/DEA/RO/FOD officials, payment schedules and
field
Friday, 24th December 2021 programmes
Date for submission of accountabilities including bank Payment vouchers, lists of election
75. 1 day FIN/DEA/RO/FOD
statements Friday, 24th December 2021 officials paid
S/EC, H/P&R,
76. Submission of election report to Parliament. By-election Report
By, Thursday 27th January,2022 H/FOD

Page 7 of 7 Programme for By-election 2021