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In assembling your WBS, there are several chicken-versus egg issues that need to be
resolved, such as whether to plot your own activities as a project manager, whether to
include planning itself as a task and whether to include project management function of a
including staff, equipment, and facilities, than they do when managing external resources,
The WBS needs to reflect the added measure of staff meetings, reviews, and one-on-one
encounters that are often vital to maintaining performance near the end of a project. In
such cases, the project manager needs to account for issues related to diverted attention,
divided loyalties, and perhaps leading several project staffers who simply don’t have their
“heads” in the project anymore. Remedies can be meeting with each team member, one-
on-one, to solicit their ideas and perspectives, or holding a half-day, team member input
session offsite
Whether you employ an outline, tree, or combination WBS, it’s useful to acknowledge
distinctions between types of tasks. Parallel tasks can be undertaken at the same time as
other tasks, without impeding the project. Dependent tasks are those that can’t begin until
something else occurs. When you combine the outline and tree diagram type WBS, you
end up with an extended outline describing the tasks and subtasks associated with the
elements on the tree diagram where a full WBS, by contrast, includes the sequence and
members, because they offer a visible point of demarcation. They represent a completion
of sorts from which the project staff can gain new energy, focus, and direction for what
comes next.
In many ways, the challenge of establishing an effective WBS is likened to meeting the
challenge of various constraints. The WBS needs to reflect realistic delays in receiving
In assembling your project plan, avoid going overboard. The quest is to maintain control
of the project and have a reasonable idea of what each project team member is doing on
any given day. The goal in constructing a suitable WBS and of being an effective project
Once you nail the WBS, the primary responsibility for the project duration is monitoring
mode which entails a lot of obligations like keeping tabs on the progress, modifying tasks
if needed, barriers are effectively overcome and maintaining effective relationship with
the stakeholders.