Doc.

Code : QM-01

Rev. No. : 2
QUALITY MANUAL Eff. Date : 30 August 2016

Page No. : Sec. 14.0, Page 1 of 2

14.0 WAREHOUSING

Business Review &

Planning Improvement

Material Requisition Slip Operations

Receiving and Inspection

(8.5.3, 8.5.4)

Accounting
Transfer Main Warehouse to Project
Vendors/ Site (8.5.3, 8.5.4)
Suppliers

Transfer Project Site to Project Site

(8.5.3, 8.5.4)

Purchasing
Storage and Inventory
(8.5.3, 8.5.4)

Note: The numbers in parenthesis are applicable elements / clauses of ISO 9001:2015 QMS Requirements

Warehousing process ensures that the delivered products such as materials, equipment and tools are inspected,
received, transferred, stored, protected, issued and released to the right party, at the right quantity and at the
right time. This is supported by:

1. Materials Requisition Slip – this ensures that the Warehouse check Materials Requisition Slip against
available products at the Warehouse.

2. Receiving and Inspection - this ensures that received and delivered items are properly inspected.

3. Transfer Main Warehouse to Project Site – this ensures that received and delivered items are transferred
on time and accurately to Project Sites.

4. Transfer Project Site to Project Site – this ensures that items are transferred on time to Project Sites.

5. Storage and Inventory - this ensures that items in the warehouses are properly stored and inventoried and
reported and that variances are properly resolved.

Important: This manual being a controlled document should not be reproduced in whatever form or media and should not be taken out of the
office or project premises without the expressed permission from PDI Authorities.
 Doc. Code : QM-01

Rev. No. : 2
QUALITY MANUAL Eff. Date : 30 August 2016

Page No. : Sec. 14.0, Page 2 of 2

Warehousing process interfaces primarily with Operations and Purchasing. Resources required to carry out
the Warehousing process are determined and allocated during the Strategic Planning process.

The overall performance of the warehousing process is monitored through the Review and Improvement Process.

RESPONSIBILITIES

The Operations Manager shall direct the warehousing process.

The Warehouse Supervisor is accountable for the overall warehouse operation, which receives and stores, moves
and ships supplies, stock and materials to and/or from the warehouse. He manages the overall operation and
ensures the safe and effective storage and distribution of client goods on time and without damage. He develops
and implements both short- and long-term warehouse planning.

Warehouse staff shall duly supports the Operations Manager and Warehouse Supervisor to help ensure effective
warehousing process.

DOCUMENTED INFORMATION

1. Purchase Order
2. Delivery Receipt
3. Material Inspection Receiving Report
4. Transfer Slip
5. Transmittal Slip
6. Logbook
7. Tag or Label
8. Issuance Slip
9. Borrower’s Index Card
10. Custody Index Card
11. Inventory Report

Important: This manual being a controlled document should not be reproduced in whatever form or media and should not be taken out of the
office or project premises without the expressed permission from PDI Authorities.