2017 2018 Schedule On The Conduct of Smepa

Department of Education
Region III
Division of Pampanga
Arayat East District
SAN JUAN BAÑO ELEMENTARY SCHOOL
S.Y 2017-2018
PROCEDURES ON THE CONDUCT OF SCHOOL

MONITORING AND EVALUATION TEAM
The Monitoring and Evaluation Team headed by the school principal are deemed to adhere to
standards of School Based Management such as the execution of duties and functions,
attending meetings, collaborations, linkages and other priority concerns as stipulated in the
SMET Principles and Guidelines.
A. Monitoring Curriculum Implementation

Description
Monitoring Curriculum Implementation is a quality control mechanism of the school
that will ensure correct and timely implementation of the curriculum by the teaching staff.
The process allows the school head to track the progress of curriculum implementation and
assess the quality inputs that will develop their competencies and prepare them for the
requirements of the next learning level.
This process provides input information to the school head on the instructional
support strategies to teachers. This will allow the school head to adjust or enhance assistance
to the teacher/s according to monitoring results.
Monitoring Curriculum Implementation also generates data and information on the
following:
 Responsiveness of the curriculum
 Strengths and weaknesses of teachers concerning curriculum delivery
 Progress of learners
Objectives
The objective of Monitoring Curriculum Implementation is to provide the school head and
teachers with an accurate picture of the following:
 Scope or coverage of curriculum
 Time spent per subject is within standard set
 Quality of the teaching and learning process
M&E Activities
In order to ensure the quality of curriculum implementation, the following monitoring
activities will be implemented:
 Curriculum supervision which includes regular conduct of classroom observation
feedback session
 Focus group discussion with teachers
Region III
S.Y 2017-2018
B. Learner Tracking
Description
Learner Tracking is a process designed to monitor the participation and progress
(academic and social) of the learners. Information about the learners’ performance will
provide vital information on the relevance and responsiveness of the school programs and
projects.
Tracking will include:
 Performance of the learners inside the classroom (slow, average or fast learners)
 Attendance involves tracking learners who are at risk of dropping out
 Information on the health and nutritional status of the learners
 Participation in schoolwide activities
Objectives
The main objective of this process is to provide timely and important information about
the improvement in the competencies of the learners and their participation in the classroom
and the school, in general. Specifically, this process will allow the school head and the
teachers to perform the following:
 Customize or adjust school programs and projects according to the pacing of the
learners. Learning needs and requirement of fast learners, slow learners and “regular”
learners are met.
 Identify potential problems and/or learners who are at-risk of dropping out
 Provide status report or profile on the performance of each learner.
M&E Activities
In order to monitor learners’ progress, the following activities will be undertaken:
 Attendance check
 Home Visitation for learners at risk at dropping outs
 Group activities
C. Monitoring School Performance

Description
Monitoring School Performance process involves tracking the school’s performance on the
four (4) main indicators: enrollment, retention, completion and achievement.
The results of this process will be used to manage the quality of school programs and projects
pertaining to:
 Learners’ access/participation. Involves school programs and projects that will bring
children of school age to increase enrollment and improve participation.
Key Indicator: Enrollment
Region III
S.Y 2017-2018
 Learners’ stay in school. Involves school and projects that will ensure learners who
enroll will stay in school. Such programs are designed to reduce dropouts. Key
Indicators: Retention Rate and Drop Out Rate
 Completion. Involves assessment and evaluation of school programs and projects that
are designed to ensure that those who stayed in school and those who completed the
basic education requirements have met the desired competencies necessary to go to
the next level. Key Indicator: Learner’s Grade and Result of National Assessment
Test.
Objectives
The main objective of this process is to determine the effectiveness of school’s
programs and projects and the effectiveness of the SIP, in general. Specifically,
evaluating school performance aims to generate the following information:
 Achievement of the four main performance indicators of the school based on an
objective measurement
 Factors that facilitated and hindered performance
 Effective practices of the schools and identify factors critical to sustaining benefits
M&E Activities
Evaluating school performance will be undertaken using two main approaches: the
measurement of initial gains and the evaluation of outcomes at the end of the SIP.
Specifically, the process will include the following activities:
 Initial Gains Evaluation is an annual assessment of the school’s performance based on
the four main performance indicators. The objective is to determine whether the
school is progressing towards the targeted outcomes based on the SIP.
 Outcome evaluation at the end of the three-year SIP. The school determines whether
the objectives of the SIP are achieved and documents the factors that facilitated or
hindered the SIP Implementation. Outcome evaluation results will be used as input to
the next cycle SIP.
Region III
S.Y 2017-2018
SMEPA Duties and Responsibilities

Chairman
Conduct of team meeting with teachers and non-teaching staff on the implementation
of school programs and projects.
Mainly responsible for the monitoring of the SIP/AIP Implementation.
Update on the implementation chart and on the status of activities, events and outputs
completed.
Monitor and evaluate whole school improvement, including effective contribution to
every pupil matters outcomes.
Discussion of problems that affected delivery of school services.
Monitor and evaluate instructional methods, alignment of curriculum; early childhood
program; Instructional technology, violence prevention.
Monitor and evaluate on a regular basis the planning, operation, supervision and
evaluations of the school educational program.
Leader
Assist the chairman in monitoring and evaluating learners’ achievement.
Assist the chairman in monitoring and evaluating instructional methods; alignment of
curriculum; early childhood program; instructional technology; violence prevention.
Support instructional departments, interdisciplinary teams- to allow for effective flow
of communications across teams for planning purposes.
Monitor and evaluate coordination among special programs and regular programs
physical organization of the building.
Monitor the school performance, helping identify priorities for improvement and plan
effective change.
Provide technical assistance to the faculty and staff in different school activities
projects and programs
Monitor and disseminates information to governing bodies on their school’s
performance and development.
Member and Staff

Teachers responsible for the utilization and safekeeping of school equipment.
Provide information on the performance of the learner per subject on a quarterly basis.
Provides learner profile
Provide baseline information about the capacity of the learner.
Participate and coordinate in different schools’ activities, projects and programs.
Region III
S.Y 2017-2018
M&E TERMS OF REFERENCE

School Head
The School Head is the process of the School M&E System. As process owner, the
school head must ensure the integrity and efficiency of the System. This means
providing accurate, correct, timely and relevant information to the school
stakeholders. The school head will also be the major beneficiary of the lessons and
insights produced by the M&E System. Specifically, the following outlines the roles
and responsibilities of the School Head on M&E:
Overall, the School Head provides the steering and decision-making requirements of
school-based management.
The School Head shall report directly to the Schools Division Superintendent and
provide information on the progress or status of the SIP/AIP implementation. The
School Head shall also raise problems and issues affecting school-based management
and recommend areas for adjustments.
The School Head shall interact closely with the following stakeholders:
Division Office
PTCA
Community
Local Government Unit
Local School Board
Monitoring SIP Preparation and Start Up. Includes:
 Communicate to the teachers, non-teaching, parents, community, the LGU and
others the DepED policies, guidelines and standards concerning SIP
preparation and start up
 Provide input on the technical directions necessary in the preparation of the
SIP.
 Ensure active participation of stakeholders during the formulation of the SIP.
 Generate support from the Division, Region, the LGUs and other stakeholders
concerning the funding support or requirements to implement the SIP.
Overall supervision of the SIP/AIP implementation. The school head is to ensure that
all the programs and projects undertaken in the school bare in accordance with the
accepted SIP and AIP, on time and within budget.
Provide Supervise teacher’s performance. Provide instructional support to teachers in
the implementation of the curriculum and in managing the teaching and learning
process. Provide feedback on the performance of the teachers.
School Review and submit progress reports which include School Quarterly Report
and Annual Report
Conduct regular meetings and workshops.
 School M&E Coordinator
Region III
S.Y 2017-2018
 Teachers
 Non-Teaching Staff
The Planning Coordinator shall report directly to the School Head and work side by side with
the M&E Coordinator. The Planning Coordinator shall provide initial interpretation and
analysis of project data. Specifically, the following outlines the roles and responsibilities of
the School Planning Coordinator:
Assist in the review and revision of the SIP objectives and strategies, particularly in
the adjustments of the OVIs ( objectively verifiable indicators) and MOVs (means of
verifications reports, documents, data-gathering methods)
Assist in the development and adjustment of the SIP and AIP Assist the M&E
Coordinator in the preparation of consolidated School Monthly Report
Ensure availability of information from the SMIS and timeliness of data.
Mainly responsible for the computer entry of data from teachers and nonteaching staff
and provide some initial analysis and interpretation. Ensure integrity and accuracy of
data.
Manage and maintain the SMIS.
School Department Heads

The School Department Heads are responsible for monitoring and evaluating the remediation
and enhancement programs as outlined in the SIP/AIP. The Department Heads Coordinators
are directly responsible for the day supervision of their Departments based on the SIP/AIP (or
Department Implementation Plan when available). As the frontliners, they provide technical
assistance to teachers on how to efficiency and effectively manage the teaching and learning
process.
The Teachers shall interact closely with the following stakeholders:
 School Head
 Teachers
 School Planning Coordinator
The Department Heads shall report directly to the School Head. They shall provide the
School Head with progress or status of programs and projects of the Department, raise issues
and problems affecting (or may affect) teaching and learning and recommend areas for
adjustment in the SIP/AIP. Specifically, the following outlines the roles and responsibilities
of the School Department Head:
Prepare programs and projects that will support the teaching and learning process in
school.
Prepare and submit Monthly Report detailing the status of programs and projects in
the Department and future activities.
Conduct Department meetings and workshops related to M&E concerns
Supervise day to day activities of teachers. Monitor the teaching process and the
coverage of the curriculum
Region III
S.Y 2017-2018
Participate in the School Outcome Evaluation especially in assessing the effectiveness

of school programs and projects
Teachers
The Teachers are responsible for tracking the participation and progress of learners. The
Teachers are directly responsible for the day to day monitoring of learners’ performance
inside the classroom. Their primary monitoring responsibility is to provide feedback to
learners regarding performance and implement or suggest remediation or enhancement
activities for the learners.
The Teachers shall interact closely with the following stakeholders:
 Learners
 School Head
 Department Head
 Parents
 School Planning Coordinator
The teachers shall report directly to the School Head and/or Department Head. They shall
provide the School Head/Department Head with the scope of lessons covered and the
performance of the learners on a periodical basis. Specifically, the following outlines the
roles and responsibilities of the Teachers on M&E:
Prepare lesson plans
Monitor the performance of learners. This includes attendance, participation inside the
classroom, quality control of learners’ work and the demonstration of competencies of
learners against expectations.
Inform the School Head/ Department Head, other Department Heads and Non-
Teaching Staff about learner related concerns to ensure prompt response to problems
and issues.
Prepare and submit Monthly Report detailing the status of programs and projects in
the Department and future activities.
Prepare and submit an Assessment Report on learners’ performance
Participate in the School Outcome Evaluation especially in assessing the effectiveness
of school programs and projects.
M&E Support Staff

The M&E Support Staff is an support staff to the School Head, School M&E Coordinator and
School Planning Coordinator. The Support Staff shall be responsible for the collection of
data, encoding, filling and maintenance requirements of the School M&E System.
Region III
S.Y 2017-2018
School Monitoring and Evaluation System M&E Definition

Monitoring is the systematic process of collecting , analyzing and using information to track
a programme’s progress toward reaching its objectives and to guide management decisions.
Monitoring usually focuses on processes, such as when and where activities occur, who
delivers them and how many people or entities they reach.
Monitoring is conducted after a programme has begun and continues throughout the
programme implementation period. Monitoring is sometimes referred to as process,
performance or formative evaluation.
Evaluation is the systematic assessment of an activity, project, programme, strategy, policy,

topic, theme, sector, operational area or institution’s performance. Evaluation focuses on
expected and achieved accomplishments, examining the results chain (inputs, activities,
outcomes and impacts), processes, contextual factors and causality, in order to understand
achievements or the lack of achievements. Evaluation aims at determining the relevance,
impact, effectiveness, efficiency and sustainability of interventions and the contributions of
the intervention to the results achieved.
1. SRES M & E
Structure
 Chair: School
School Head
Head
 Members:
School M & E School M&E

Leader SPT: Leader
Parent/LGU
representative
ICT Leader
Grade Leaders
School ICT Grade Leaders 2 SPT

Leader Representative
Region III
S.Y 2017-2018
2. Terms of reference of School M & E Team

1. Chair: School Head
The School head is the owner of M & E system. As process owner the school head must
ensure the integrity and efficiency of the system. This means, providing accurate, timely
and relevant information to the school stakeholders. The School Head will also be the
major beneficiary of the lessons and insights generated by M &e system.
Specially, the following outlines, roles,n and responsibilities of the School Head.
 Functions
 Manages the QAAS in the school
 Ensure implementation of SBM practices
 Makes decisions pertinent to improving quality outcomes in the
school
 Responsibilities
 Orients school stakeholders on how to operationalize the QAA and M
& E system.
 Designate the members of the School QMT
 Designs monitoring and feedback system (e.g. flow of reports and
feedbacks, reporting schedules, monitoring and feedback form):
 Convenes School SQMT regularly to discuss M &e concern together
with implementation team.
 Communicates the learners’ progress to intended stakeholders
 Submits quarterly accomplishment report to SDS and school
stakeholders
 Interacts with SDS and school internal and external stakeholders.
2. School M & E Coordinator
The M & E Coordinator is responsible for the overall M & E Strategy and
implementation within the school following the M & E framework for the
school. The M & E coordinator shall report directly to the school head and shall
provide him/her with interpretation and analysis of M & E data. The following
outlines, the roles functions and responsibilities of the M & E Coordinator.
 Function:
 Monitors and Evaluates regularly the implementation of SIP
 Responsibilities:
 Conduct monitoring process during plan implementation
Region III
S.Y 2017-2018
 Analyses and interpret data for HS and Project Teams

 Evaluates results of SIP Implementation which will be made as basis
for planning interventions and other plan adjustments
 Prepares regular M & E reports and submit to SH
 Interacts with SH and other members of the SQMT
3. SPT Representative ( parent/LGU)
 Function:
Responsibilities:
 Monitor the Implementation of SIP during SIP revisit

4. Grade Leaders
 Functions:
 Manages M & E of learning Outcomes
 Tracks/Monitors school and learner performance
 Recommends to the SH actions to improve learner achievement
 Submits quarterly consolidated learners performance report to
School Head and School M & E Team
 Interacts with School M & E Coordinator and teachers and Grade
Leaders
1. ICT Leader
 Function:
 Manages School Information System ( EMIS)
 Gathers, records, organizes stores data, and ensures that school
records are complete and up to date
 Interacts with School M & E coordinator and Grade Leaders
Region III
S.Y 2017-2018
School Monitoring and Evaluation Plan Adjustment Team
CHAIRMAN
SCHOOL M & E
SCHOOL ICT
SPT REPRESENTATIVE
GRADE LEADERS
Region III
S.Y 2017-2018
‘SCHOOL MONITORING AND EVALUATION PLAN ADJUSTMENT
(SMEPA) TEAM
Chairman
Randy S. Trono
School M & E Coordinator/ Leader

Suzette Q. Mariano
SPT Representative
Minerva S. Nicdao
LGU
Perquino C. Oasan
ICT
Marlyn C. Cunanan
GRADE LEADERS
Grade I
Maritess H. Palabasan
Grade II
Rubel A. Mallari
Grade III
Suzette Q. Mariano
Grade IV
Catherine Joy R. Salac
Grade V
Marie B. Cunanan
Grade VI
Oliver B. Magpale
Region III
S.Y 2017-2018
School Monitoring and Evaluation Plan Adjustment (SMEPA) Team
Roles and Responsibilies

1. Chair: School Head
The school head is the owner of M 7 E system. As process owner the school head
must ensure the integrity and efficiency of the system. This means, providing
accurate, timely and relevant information to the school stakeholders. The School Head
will also be the major beneficiary of the lessons and insights generated by M & E
system.
Specially, the following outlines, roles, and responsibilities of the School

Head
 Functions
 Manages the QAAS in the school
 Makes decisions pertinent to improving quality outcomes in the school.
 Orients school stakeholders on how to operationalize the QAA and M &
E system
 Designates the members of the school QMT
 Designs monitoring and feedback system (e.g. flow of reports and
feedbacks, reporting schedules, monitoring and feedback form):
 Convenes School SQMT regularly to discuss M & E concern together
with implementation team
 Submits quarterly accomplishment report to SDS and school
stakeholders
 Interacts with SDS and school internal and external stakeholders.
2. School M & E Coordinator is responsible for all the overall M & E strategy and
implementation within the school following the M & E framework for the school. The
M & E coordinator shall report directly to the school head and shall provide him/her
with interpretation and analysis of M & E data. The following outlines, the roles
functions and responsibilities of the M & E Coordinator.
 Monitors and evaluates regularly the implementation of SIP.
 Analyses and interprets data for HS and Project Teams
 Evaluates results of SIP implementation which will be made as basis for planning
interventions and other plan adjustments
 Prepares regular M & E reports and submit to SH
 Interacts with SH and other members of the SQMT
Region III
S.Y 2017-2018
3. SPT Representative (parent/LGU)

 Function:
Responsibilities:
 Monitor the Implementation of SIP
 Updates M & E plan during SIP revisit
4. Grade Leaders
 Functions:
 Manages M & E of learning outcomes
 Submits quarterly consolidated learners performance report to School Head and
School M & E Team
 Interacts with School M & E Coordinator and teachers and Grade Leaders
5. ICT Leader
 Function:
 Manages School Infromation System (EMIS)
 Gathers, records, organizes stores data, and ensures that school records are
complete and up to date.
Region III
S.Y 2017-2018
MEMORANDUM No. , s. 2017
TO : School Monitoring and Evaluation Plan Adjustment

Team (SMEPA)
FROM : Office of the Principal
SUBJECT : Roles, functions and Responsibilities of SMEPA

TEAM
DATE : June 23, 2017
Please be informed on the orientation of all School monitoring and Evaluation Plan
Adjustment Team on their Roles and Functions and Responsibilities on June 31, 2017, 3:00
p.m. at the Principal’s Office San Juan Baño Elementary School.
100% attendance is encouraged.

For your information and guidance.
RANDY S. TRONO
Principal II
Region III
S.Y 2017-2018
SUZETTE Q. MARIANO
Master Teacher I
San Juan Baño Elementary School
Arayat, Pampanga
Madam:
Effective this June 31, 2017 you are hereby designated as SMEPA Coordinator/Leader of
San Juan Baño Elementary School.
As SMEPA Coordinator/Leader the following are your duties, roles and responsibilities:
 Monitors and evaluates regularly the implementation of SIP/AIP.

 Conduct monitoring process during plan implementation
 Analyses and interprets data for HS and Project Teams
 Evaluates results of SIP implementation which will be made as basis for planning
interventions and other plan adjustments
 Prepare regular M & E reports and submit to School Head
 Interacts with SH and other members of the SMEPA Team.
RANDY S. TRONO
Principal II
Conform:
I hereby acknowledge the above designation.
SUZETTE Q. MARIANO
Master Teacher I
Region III
S.Y 2017-2018
MARLYN C. CUNANAN
Teacher III
Arayat, Pampanga
Madam:
Effective this June 31, 2017 you are hereby designated as SMEPA member / ICT Leader of
San Juan Baño Elementary School.
As SMEPA member / ICT leader the following are your duties, roles and responsibilities:
 Manages School Information System (EMIS)

 Gathers, records, organizes stores data, and ensures that school records are complete
and up to date
 Interacts with school M & E coordinator and Grade Leaders
RANDY S. TRONO
Principal II
Conform:
MARLYN C. CUNANAN
Teacher III
Region III
S.Y 2017-2018
MARITESS H. PALABASAN
Teacher II
Arayat, Pampanga
Madam:
Effective this June 31, 2017 you are hereby designated as SMEPA Grade Leader in grade one
of San Juan Baño Elementary School.
As SMEPA Grade Leader the following are your duties, roles and responsibilities:
 Manages M & E of Learning outcomes

 Tracks/Monitors school and learner performance
 Recommends to the SH actions to improve learner achievement
 Submits quarterly consolidated learners performance report to School Head and
School M & E Team
 Interacts with School M & E Coordinator and teachers and Grade Leaders
RANDY S. TRONO
Principal II
Conform:
MARITESS H. PALABASAN
Teacher II
Region III
S.Y 2017-2018
RUBEL A. MALLARI
Teacher III
Arayat, Pampanga
Madam:
Effective this June 31, 2017 you are hereby designated as SMEPA Grade Leader in grade
two of San Juan Baño Elementary School.

School M & E Team
RANDY S. TRONO
Principal II
Conform:
SUZETTE Q. MARIANO
Master Teacher I
Region III
S.Y 2017-2018
CATHERINE JOY R. SALAC

Teacher I
Arayat, Pampanga
Madam:
Effective this June 31, 2017 you are hereby designated as SMEPA Grade Leader in grade
four of San Juan Baño Elementary School.

School M & E Team
RANDY S. TRONO
Principal II
Conform:
CATHERINE JOY R. SALAC

Teacher I
Region III
S.Y 2017-2018
MARIE B. CUNANAN
Teacher I
Arayat, Pampanga
Madam:
Effective this June 31, 2017 you are hereby designated as SMEPA Grade Leader in grade five
of San Juan Baño Elementary School.

School M & E Team
RANDY S. TRONO
Principal II
Conform:
MARIE B. CUNANAN
Teacher III
Region III
S.Y 2017-2018
MINERVA S. NICDAO
SPT Representative
Arayat, Pampanga
Sir:
Effective this June 31, 2017 you are hereby designated as SMEPA member/SPT
representative of San Juan Baño Elementary School.
As SMEPA member/SPT representative the following are your duties, roles and
responsibilities:
 Monitor the Implementation of SIP/AIP

 Updates M & E plan during SIP revisit / AIP
 Interacts with School M & E Coordinator/ leader, teachers and Grade Leaders and
school principal
RANDY S. TRONO
Principal II
Conform:
MINERVA S. NICDAO
Teacher II
Region III
S.Y 2017-2018
MINUTES OF THE MEETING

June 31, 2017 Time: 3:00 p.m Venue: Principal’s Office
FACILITATOR: Suzette Q. Mariano
CALL TO ORDER
Attendees:
Randy S. Trono – School Principal
Suzette Q. Mariano – M & E leader/Coordinator/ Grade leader (three)
Marlyn C. Cunanan – School ICT leader
Minerva S. Nicdao – SPT Representative
Perquino A. Oasan – LGU Representative
Maritess H. Palabasan – Grade leader (one)
Rubel A. Mallari – Grade leader (two)
Catherine Joy R. Salac – Grade leader (four)
Marie B. Cunanan – Grade leader (five)
Oliver B. Magpale – Grade leader (six)
Attendess Not Present
Officers of School Monitoring and Evaluation Plan Adjustment Team were present
Reading of Last Minutes of the Meeting by:
Suzette Q. Mariano read the minutes of the last meeting of the SMEPA last school year
Agenda to Discuss:
Orientation of the School Monitoring and Evaluation Plan Adjustment Team for the School
Year 2017-2018
Presented by:
Suzette Q. Mariano – M & E leader
Orientation of the roles, function and responsibilities of School Monitoring and
Evaluation Plan Adjustment (SMEPA) was conducted at the Principal’s Office on June 31,
2017.
Mrs. Suzette Q. Mariano, led the orientation. She oriented each officer from the leader
down to the grade leader of each grade level on their specific function as a member of the
SMEPA. The following roles and functions were discussed during the orientation:
Chair: School Head

 Functions
 Manages the QAASb in the school
 Makes decisions pertinent to improving quality outcomes in the school
 Orients school stakeholders on how to operationalize the QAA and M&E
system
 Designates the members of the School QMT
 Designs monitoring and feedback system (e.g. flow of reports and feedbacks,
schedules, monitoring and feedback form):
Region III
S.Y 2017-2018
 Convenes School SQMT regularly to discuss M & E concern together with

implementation team
 Submits quarter accomplishment report to SDS and school stakeholders
 Interacts with SDS and school internal and external stakeholders
School M & E leader
 Function:
 Monitors and Evaluates regularly the implementation of SIP
 Analyses and interprets data for HS and Project Teams
 Evaluates results of SIP implementation which will be made as basis for
planning interventions and other plan adjustments
 Prepare regular M & E reports and submit to SH
 Interacts with SH and other members of the SMEPA
SPT Representative (parent/LGU)
 Function:
Responsibilities:
 Monitor the Implementation of SIP revisit
Grade Leader
 Functions:
 Manages M & E of learning outcomes
 Submits quarterly consolidated learners performance report to School Head
and School M & E Team
 Interacts with School M & E Coordinator and teachers and Grade Leaders
ICT Leader
 Function:
 Manages School Information System (EMIS)
 Gathers records, organizes stores data, and ensures that school records are
complete and up to date
They had also an open forum regarding the project and other programs that
they will monitor and evaluate for this school year.
They had also agreed that SMEPA members will lead the school in monitoring
and evaluating various programs and projects included in the AIP.
At the end of the orientation everyone agreed that a monthly report of the
SMEPA will be documented and submitted to the school principal.
Other Matters:
Date of Next Meeting: August 2017
Adjournment Time: 5:00 p.m
Prepared by: Noted by:

Region III
S.Y 2017-2018
SUZETTE Q. MARIANO RANDY S. TRONO

M & E Leader School Principal II
MEMORANDUM OF AGREEMENT
KNOW ALL MEN BY THESE PRESENTS:
This Agreement made and entered into by and between:
San Juan Baño Elementary School, represented by its school head RANDY S.
TRONO is a public school institution, under the Department of Education, Region III,
Division of Pampanga, Arayat East District with office address at San Juan Baño Arayat,
Pampanga, hereinafter referred to as complete Elementary School:
-And-
School Monitoring and Evaluation Plan Adjustment Team represented by SUZETTE

Q. MARIANO hereinafter referred to as SMEPA.
WHEREAS, San Juan Baño Elementary School is a public INSTITUTION catering

Kindergarten and Elementary Grade pupils
WHEREAS, pursuant to the INSTITUTION’s objective is to have a School Monitoring

and Evaluation Plan Adjustment Team (SMEPA) to become representative of the pupils in
every activity of the school
NOW, therefore, for and in consideration of the foregoing premises. SAN JUAN BAÑO
ELEMENTARY SCHOOL and the SCHOOL MONITORING AND EVALUATION
PLAN ADJUSTMENT hereby agreed on and stipulate the following:
A. School Monitoring and Evaluation Plan Adjustment team shall lead the school to
monitor and evaluate all programs and projects which enumerated on the Annual
Implementation Plan of the school head.
B. They shall provide the school with the data to interpret and analyze.
C. They shall monitor and evaluates regularly the implementation of AIP/SIP.
D. Under this agreement, all parties understood that active participation and cooperation
should be done.
E. DURATION’
This AGREEMENT shall hold for the duration of the 2017-2018 Academic School Year of
the Department of Education and is automatically forfeited after the members and officers’
term as an officer for the school year.
IN WITNESS WHEREOF, the parties hereto have signed these presents on this 31th day
of June
2017, at San Juan Baño Elementary School, Arayat, Pampanga.
Region III
S.Y 2017-2018
BY:
SAN JUAN BAÑO ELEMENTARY SCHOOL MONITORING AND EVALUATION
PLAN ADJUSTMENT
SUZETTE Q. MARIANO
M&E LEADER
MARLYN C. CUNANAN MINERVA S. NICDAO

SCHOOL ICT LEADER SPT Representative
PERQUINO A. OASAN MARITESS H. PALABASAN

LGU Representative Grade Leader (one)
RUBEL A. MALLARI SUZETTE Q. MARIANO

Grade Leader (two) Grade Leader (three)
CATHERINE JOY R. SALAC MARIE B. CUNANAN

Grade Leader (four) Grade Leader (five)
OLIVER B. MAGPALE
Grade Leader (six)
Signed in the presence of:
RANDY S. TRONO SUZETTE Q. MARIANO

School Principal II M & E Leader / Coordinator
Region III
S.Y 2017-2018
ACTIVITY COMPLETION REPORT

SMEPA ORIENTATION OF ROLES AND FUNCTION
Rationale
“A proper dissemination of task to a team will
lead to its optimum accomplishment”
Thus, San Juan Baño Elementary School led by

the school head spearheaded the orientation of the
School Monitoring and Evaluation Plan
Adjustment Team on the roles, fuctions and
responsibilities of each member.
Training Objectives
To orient School Monitoring and Evaluation Plan
Adjustment Team on their roles, functions and
responsibilities for the School Year 2017-2018
Activity Design
Date: June 31, 2017
Time: 3:00 pm]
Venue: Principal’s Office
Program:
1. Registration
2. Opening Program
3. Orientation of the Role, Function and
Responsibilities of SMEPA TEAM
4. Open forum
5. Closing Program
Target Participants
School Monitoring and Evaluation Plan
Adjustment Team with the School Head
Expenses
P400.00 (estimated amount-subject for audit).
The stated amount is allocated for the
expenditures relative to the conduct of the
orientation for refreshment.
Monitoring & Evaluation

Orientation of the roles, function and
responsibilities of School Monitoring and
Evaluation Plan Adjustment (SMEPA) was
Region III
S.Y 2017-2018
conducted at the Principal’s Office on June 31,

2017.
Mrs. Suzette Q. Mariano, team leader of

Monitoring and Evaluation lead the orientation.
She oriented each officer from the President
down to the grade leader of each grade level on
their specific function as an officer of the
SMEPA which was attached on this ACR.
They had also an open forum regarding the

different programs and projects of the school that
they will monitor and evaluate.
They had also agreed that all SMEPA Team
will conduct a surveys/ questionnaire on the
accomplished projects of the school.
At the end of the orientation everyone agreed

that a monthly monitoring on programs and
projects of the school by the SMEPA will be
documented and submitted to the M&E Leader.

M & E Leader Principal II
Region III
S.Y 2017-2018
School Monitoring and Evaluation Plan Adjustment Team

(SMEPA)
MATRIX OF THE MEETING

3:00-5:00
TIME TOPIC/ACTIVITY SPEAKER/PARTICIPANTS/IN-

CHARGE
3:00-3:05 Attendance/Registration
3:05-3:15
Opening Program
/ Makabayan Song Irish M. Ignacio
/ Prayer Marie B. Cunanan
/ Thought for the Day Maritess H. Palabasan
/ Roll Call Oliver B. Magpale
/ Energizer Rubel A. Mallari
/ Message Randy S. Trono
3:15-4:15
Orientation of the Roles and Suzette Q. Mariano
Functions and Responsibilities Randy S. Trono
of SPG Officers
4:15-4:50 Brainstorming All Participants
4:50-5:00 Closing Program
Prepared by:
SUZETTE Q. MARIANO
M & E Leader
Noted by:
RANDY S. TRONO
School Principal II
Region III
S.Y 2017-2018
Implementation of M & E Activities According to Schedule
Define the Establish M & E Determine Set up Communicate Operationalized

scope of M & E activities Decision Monitoring the system the System
Making Process
Requirements
Region III
S.Y 2017-2018
SMEPA TEAM
Attendance
Meeting
(July 31, 2017)
NAME POSITION SIGNATURE

1 Suzette Q. Mariano School M & E Leader
2
Minerva S. Nicdao SPT Representative
3 Perquino A. Oasan LGU Representative
4 Marlyn C. Cunanan School ICT Leader
Grade Leader
5 Maritess H. Palabasan Grade I
6 Rubel A. Mallari Grade II
7
Catherine Joy R. Salac Grade IV
8
Marie B. Cunanan Grade V
9
Oliver B. Magpale Grade VI

School M & E Leader Principal II

2017 2018 Schedule On The Conduct of Smepa

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Department of Education

PROCEDURES ON THE CONDUCT OF SCHOOL

A. Monitoring Curriculum Implementation

C. Monitoring School Performance

SMEPA Duties and Responsibilities

Member and Staff

M&E TERMS OF REFERENCE

School Department Heads

Participate in the School Outcome Evaluation especially in assessing the effectiveness

M&E Support Staff

School Monitoring and Evaluation System M&E Definition

Evaluation is the systematic assessment of an activity, project, programme, strategy, policy,

School M & E School M&E

School ICT Grade Leaders 2 SPT

2. Terms of reference of School M & E Team

 Analyses and interpret data for HS and Project Teams

 Monitor the Implementation of SIP during SIP revisit

School Monitoring and Evaluation Plan Adjustment Team

‘SCHOOL MONITORING AND EVALUATION PLAN ADJUSTMENT

School M & E Coordinator/ Leader

School Monitoring and Evaluation Plan Adjustment (SMEPA) Team

Roles and Responsibilies

Specially, the following outlines, roles, and responsibilities of the School

3. SPT Representative (parent/LGU)

MEMORANDUM No. , s. 2017

TO : School Monitoring and Evaluation Plan Adjustment

FROM : Office of the Principal

SUBJECT : Roles, functions and Responsibilities of SMEPA

DATE : June 23, 2017

100% attendance is encouraged.

 Monitors and evaluates regularly the implementation of SIP/AIP.

 Manages School Information System (EMIS)

 Manages M & E of Learning outcomes

 Manages M & E of Learning outcomes

CATHERINE JOY R. SALAC

 Manages M & E of Learning outcomes

CATHERINE JOY R. SALAC

 Manages M & E of Learning outcomes

 Monitor the Implementation of SIP/AIP

MINUTES OF THE MEETING

Chair: School Head

 Convenes School SQMT regularly to discuss M & E concern together with

Prepared by: Noted by:

SUZETTE Q. MARIANO RANDY S. TRONO

This Agreement made and entered into by and between:

School Monitoring and Evaluation Plan Adjustment Team represented by SUZETTE

WHEREAS, San Juan Baño Elementary School is a public INSTITUTION catering

WHEREAS, pursuant to the INSTITUTION’s objective is to have a School Monitoring

MARLYN C. CUNANAN MINERVA S. NICDAO

PERQUINO A. OASAN MARITESS H. PALABASAN

RUBEL A. MALLARI SUZETTE Q. MARIANO

CATHERINE JOY R. SALAC MARIE B. CUNANAN

Signed in the presence of:

RANDY S. TRONO SUZETTE Q. MARIANO

ACTIVITY COMPLETION REPORT

Thus, San Juan Baño Elementary School led by

Monitoring & Evaluation

conducted at the Principal’s Office on June 31,

Mrs. Suzette Q. Mariano, team leader of

They had also an open forum regarding the

At the end of the orientation everyone agreed

Prepared by: Noted by:

SUZETTE Q. MARIANO RANDY S. TRONO