GOVERNMENT OF WEST BENGAL

OFFICE OF THE ASSISTANT ENGINEER

PUBLIC WORKS DEPARTMENT
ULUBERIA SUB-DIVISION
GANGARAMPUR, ULUBERIA, HOWRAH.
PH. NO. (033) 2661 0254
Email: aepwdusd@gmail.com

NOTICE INVITING QUOTATION NO. 03 OF 2019-20.

Sealed Quotations are hereby invited by the Assistant Engineer, Uluberia Sub-Division,
P. W. D., Uluberia, Howrah, for “Hiring of 1 (One) no Diesel Luxury Taxi/ Maxi Cab having contract
carriage permit for use as inspection vehicle of the office of the Assistant Engineer, Uluberia Sub-
Division, P. W. D., Uluberia, Howrah” from bonafide & resourceful luxury taxi owners, on daily
hire basis as per enclosed specification. Quotations along with copies of valid permit,
Registration certificate, Insurance and Tax clearance certificate must reach the office of the
undersigned on or before 2.00 pm on 10.01.2020 and the undersigned will open the same shortly
thereafter. Terms & Condition may be available from the office of the undersigned free of cost
between office hours of 11.30 A.M. to 4.30 P.M. on all working days except date of opening on
production of valid permit, Registration certificate, Insurance and Tax clearance certificate for
running the vehicle for hired purpose on highways and other in other Districts. The vehicle should
not be older than year 2012 & shall conform to B.S.III.

The undersigned reserves the right to accept or reject any or all quotations without
assigning any reason. Work order will be issued to the successful quotationer after execution of
agreement in non judicial stamp paper of suitable value as per terms and conditions attached
with this notice.

Assistant Engineer
Uluberia Sub-Division
Public Works Dte.

Memo No. 880/ 1(10) Date : 30.12.2019

Copy forwarded for information and necessary action to: -

1. The Superintending Engineer, Nabanna Circle, P. W. D.

2. The Executive Engineer, Howrah Division, P. W. D.
3. Sub Divisional Officer, Uluberia.
4. The Executive Engineer, IT Cell, P. W. D.
5. The Assistant Engineer, Nabanna Sub-Division, P. W. D.
6. The Assistant Engineer, Howrah Sub-Division, P. W. D.
7. The Assistant Engineer, Shibpore Sub-Division, P. W. D.
8. The Assistant Engineer, Uluberia Electrical Sub-Division, P. W. D.
9. Divisional Accounts Officer, Howrah Division, P. W. D.
10. Notice Board of this office.

Assistant Engineer
Uluberia Sub-Division
Public Works Dte.
 GOVERNMENT OF WEST BENGAL
OFFICE OF THE ASSISTANT ENGINEER
PUBLIC WORKS DEPARTMENT
ULUBERIA SUB-DIVISION
GANGARAMPUR, ULUBERIA, HOWRAH.
PH. NO. (033) 2661 0254
Email: aepwdusd@gmail.com

The owner should quote rate in the following manner :-

SPECIFICATION
Name of Work:- Hiring of 1 (One) no Diesel Luxury Taxi/ Maxi Cab having contract carriage
permit for use as inspection vehicle of the office of the Assistant Engineer,
Uluberia Sub-Division, P. W. D., Uluberia, Howrah.

I/We, Sri/Smt Son/ Wife of

Full Address:

Communication Address:

PAN NO:

do hereby undertake that I/ we have gone through the terms and condition as laid down in the
notice and therefore do hereby offer my/our rate of hire charge/ day as quoted hereunder.

Sl. Rate
Description of Item Qty. Amount (Rs.)
No. (Rs.)/Day

1 Hiring charge/ day of 1 (One) no Diesel Luxury (Rupees

Taxi/ Maxi Cab having contract carriage permit
for use as inspection vehicle of the office of 01
the Assistant Engineer, Uluberia Sub-Division,
P. W. D., Uluberia, Howrah.

(Except Diesel, Mobil oil, over time & Halting

Charges). only

Phone No. of the Owner:-

Vehicle Number:-

Minimum Garage distance Up & Down require:-

Enclo:-Xerox copy of documents for the car for using as hired vehicle from competent authority.

(Full signature of the Owner(s))

Sd/-

Assistant Engineer
Uluberia Sub-Division
Public Works Dte.
 GOVERNMENT OF WEST BENGAL
OFFICE OF THE ASSISTANT ENGINEER
PUBLIC WORKS DEPARTMENT
ULUBERIA SUB-DIVISION
GANGARAMPUR, ULUBERIA, HOWRAH.
PH. NO. (033) 2661 0254
Email: aepwdusd@gmail.com

Hiring of 1 (One) no Diesel Luxury Taxi/ Maxi Cab having contract carriage permit for use as
inspection vehicle of the office of the Assistant Engineer, Uluberia Sub-Division, P. W. D., Uluberia,
Howrah.

TERMS & CONDITIONS

1. The Assistant Engineer, Uluberia Sub-Division, P. W. D., Uluberia, Howrah will be the
controlling officer of the vehicle.
2. The car owner will have to produce valid permit to travel within all over West Bengal. The
vehicle should be in good order and running condition with one efficient driver, passing
vehicle driving license and shall have his own mobile phone with valid and reachable
connection. The Driver of the Vehicle shall always maintain normal decency and decorum of
the office and any indecent activity or misbehaviour on the part of the driver may lead to
cancellation of the contract at the option of the Department. All expenditure regarding pay,
Tiffin allowance, mobile phone expenses, over time etc. relating to the driver will have to be
borne by owner of the vehicle.
3. All kind of taxes must be paid by the owner of the car in due time.
4. The hire charges should include all repairs, servicing charges, supply of spare parts for
repairing of the vehicle, hire charges of the garage, cost of driver etc.
5. The rates should be quoted both figures as well as in words for running per day.
6. An extra 60.00 (Rupees Sixty) only per day over & above the daily rate is admissible as
halting allowances for night stay (10 p.m. to 6 a.m.) outside the head quarter.
7. Cost of fuel & lubricant is to be borne by the owner & will be reimbursed to the owner
alongwith bill of hire charges as per following rate:
a) Mobil Oil 5(Five) Ltr. per 2500 KM for consumption if any beyond the limit
indicated above here to be borne by the owner of the vehicle,
b) Diesel 1 (One) Ltr. for 12 KM,
8. The vehicle will have to be garaged at Uluberia, Howrah which should be the responsibility
of the owner and usual distance of garage from office must be within 5 (Five) KM covering
both upward and downward journey.
9. Substitute vehicle is to be provided in case of non availability of tendered vehicle failing for
which penalty will be charged with an amount as may be decided by the controlling officer.
10. The Log Book will have to be maintained for the car by the driver where every details of
journey need to be entered. Every entry to be got signed by the Officer using the vehicle or
any other authorised representative of the Assistant Engineer, Uluberia Sub-Division, P. W.
D., (controlling officer of the vehicle).
11. Payment would be made once in a month on producing of bill (in duplicate) to be submitted
by the owner.
 GOVERNMENT OF WEST BENGAL
OFFICE OF THE ASSISTANT ENGINEER
PUBLIC WORKS DEPARTMENT
ULUBERIA SUB-DIVISION
GANGARAMPUR, ULUBERIA, HOWRAH.
PH. NO. (033) 2661 0254
Email: aepwdusd@gmail.com

12. Successful quotationer shall have to produce copy of clearance certificate of taxes,
insurance charges, PAN Card, Voter Id Card, Permit, & pollution control certificate.
13. Vehicle should be placed as per instruction of the Assistant Engineer, Uluberia Sub-Division,
P. W. Dte., Uluberia, Howrah (controlling officer of the vehicle).
14. The undersigned reserves the right to terminate the contract at any time without showing
any reason whatsoever or paying any compensation.
15. This office will not be responsible for any damages / accident caused to the car for any
reason at any time and no compensation in any mode therefore shall be admissible.
16. Normally the car will ply for 10 (Ten) hours a day. In case of urgency, it may be used beyond
this period. For such period an extra charges 20.00 (Rupees Twenty) only will be paid per
hour.
17. The car shall initially be hired for a period of 1 (one) year only on daily basis in a month. Any
extension of the said period shall be under the sole discretion of the undersigned. No
payment shall be made for the days when the vehicle shall not be in use.
18. For any violation of any of the above clauses during the period of the contract of the vehicle,
the Assistant Engineer, Uluberia Sub-Division, P. W. Dte. may terminate the contract without
showing any reason whatsoever.
19. The vehicle should have a proper Kilometer recorder, any fault of the Kilometer recorder will
lend to a penalty of 1000.00 (Rupees One Thousand) only without reference from the bill at
the earliest opportunity.
20. GST as applicable shall be deducted from monthly bill if the annual income of the vehicle
owner exceeds stipulated limit and/or necessary declaration in this regard is submitted with
the bill.

Sd/-

Assistant Engineer
Uluberia Sub-Division
Public Works Dte.