INTERGRATED SAFETY MANAGEMENT SYSTEM VS-01

Version: 1-00
SAFETY COMMITTEE MEETING MINUTES Issued: 01.03.2019
Pages: 1 of 2

Notes: 1. Safety Meetings MUST be conducted at least once every 30 days

2. This form MUST be completed after each meeting and posted in the Mess Rooms
VESSEL: M/T DATE:
The Master shall chair the Safety Meeting, which shall be attended mandatory by the following staff:
Rank Name Signature Rank Name Signature
Master 2nd Engineer
Ch. Engineer 1 Deck Crew
Saf. Officer 1 Eng. Crew
The Master may allow any other officers and crew to participate based on his discretion.
Rank Name Signature Rank Name Signature

When an Office representative Chair the Meeting / Name: Signature:

The following topics shall be periodically discussed and can form part of the agenda:
 Effectiveness of Implementation of the Company's SMS on board
 New Regulations & implementation status
 Company Policies
 System Revisions, Circular letters & Safety bulletins
 Ship-based safety procedures compliance
 Overall Safety, Health & Environmental conditions on board and Training, i.e. - Fire Pracautions / Smoking, Electrical and
other fittings, Spontaneous Combustion, Machinery Spaces, Minimisation of the Environmental impact of the various shipboard
operations
 Performance during safety Drills and suggested improvements, i.e. - Safety drills program, Musters & drills, Fire drills,
Emergency response drills, Supervision & training during drills.
 Status of On-board Training & Seminars activities. i.e. Completion status of Seagull CBT training, Overall performance
of CBT trainings.
 Condition of Safety equipment, i.e Inspections carried out & results, Recording of inspections, Emergency, Stand-by &
Critical machinery.
 Safety of working practices and conditions on board, i.e. Hot work permits, Cold work permits, Entry into enclosed
spaces, Use of protective clothing, Signs notices and colour codes
 Results of Inspections performed during the period, and actions agreed. i.e. PSC, Flag, Vetting, CDI, Terminal, P&I,
External Audits, Internal Audits, etc.
 Inspection requirements and preparation requirements for the next port. i.e. PSC inspection, Other inspection, External
Audits, Internal Audits, etc.
 Analysis of Accidents, Incidents, Serious Illness, Personal Injuries, Dangerous occurrences & Near misses. i.e. Reasons
that led to Incident/ Accident/Personal injury/Dangerous Occurrence/Near Miss etc. Actions to avoid future similar Undesired
events.
 Analysis of Risk Assessments & management of Change carried out or needs to be carried out.
 Cargo operations (especially if dangerous cargo on board) health safeguards required, Care & handling requirements as
per MSDS.
 Oil Transfer & Bunkering Procedures, and Water Ballast management.
 Environmental requirements and compliance, i.e. Garbage collection, segregation & disposal, Sewage management, Oil
Emissions (Stern tube lub oil, Bilge waters, Sludges, etc.) Effluent discharges (IGS discharge, Grey waters discharge) Disposal
of Cargo residues. Release of Antifouling paints.
 Emissions Control requirements & compliance. i.e. CO2, SOx, NOx, Particulate Matter (PM), Volatile Organic
Compounds (VOC) Management
 Exposure of seafarers to dangerous or extreme ambient conditions (such as extreme heat, extreme cold, microwave
radiation, asbestos, high level of noise, vibration etc.)
 Controlling Contractors or Visitors on board & Ship Security Issues.
 Suggestions for Improvements and further actions required.
ACTUAL TOPICS DISCUSSED
 INTERGRATED SAFETY MANAGEMENT SYSTEM VS-01
Version: 1-00
SAFETY COMMITTEE MEETING MINUTES Issued: 01.03.2019
Pages: 2 of 2

ACTIONS AGREED

REQUESTS FROM COMPANY

DPA ACKNOWLEDGEMENT (Date & Signature): ____________________________