INTEGRATED MANAGEMENT SYSTEM MANUAL Issue No.

: 01
Issue Date: 09/01/2023
Chapter 3
Rev. No.: 00
SAFETY AND ENVIRONMENTAL COMMITTEE Rev. Date: 00/00/0000
Z 001
MEETING MINUTES Page: 1 of 4

SHIP: DATE:

MONTHLY SAFETY MEETING: EXTRAORDINARY/ADDITIONAL: REASON:

AGENDA ITEMS
1. Actions outstanding from previous meeting
2. Reply received from the Company for the previous meeting
 Deviations from the IMS implementation, if any
3.
 Confirmation that all procedures are being complied with, etc.
4. Company’s Circulars or instructions issued since previous meeting (brought to attention of crew)
5. Implementation of the minimum rest hour requirements
6. Review of permits issued since last meeting
Presentation, discussion of information and proposals regarding improvements on specific topics,
7.
including general matters affecting HSQE onboard
8. Outstanding purchase requisitions (outstanding requisitions, etc.)

 INCIDENTS, ACCIDENTS, INJURIES, etc. (if any)

 REVIEW AND ANALYSIS OF ROOT CAUSES, CORRECTIVE AND PREVENTIVE ACTIONS, etc.

REVIEW OF RISK ASSESSMENTS CONDUCTED (if any)

 RESULTS OF SHIP’S INSPECTIONS (By the Master / Officers, by the Company, by third parties i.e., Oil
Majors, PSC, Flag, etc.)
 INSPECTIONS SCHEDULED

 RESULTS OF INTERNAL AND EXTERNAL AUDITS

 AUDITS SCHEDULED
 INTEGRATED MANAGEMENT SYSTEM MANUAL Issue No.: 01
Issue Date: 09/01/2023
Chapter 3
Rev. No.: 00
SAFETY AND ENVIRONMENTAL COMMITTEE Rev. Date: 00/00/0000
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MEETING MINUTES Page: 2 of 4

 MAINTENANCE ISSUES, DEFECTS, DEFICIENCIES / BREAKDOWNS

 CRITICAL SYSTEMS AND EQUIPMENT
(Current maintenance program and progress of maintenance works and job orders. Diversions from pre-established
planned maintenance routines and further action to be taken. Planning of maintenance works for the coming month)

REVIEW OF NON-CONFORMITIES, COMPLAINTS, etc. OCCURRED ON BOARD OR ON OTHER SHIPS -

PREVENTING RECURRENCE/LESSONS LEARNT

UNSAFE ACTS/UNSAFE CONDITIONS, BBS OBSERVATIONS, NEAR MISSES, SAFETY INTERVENTIONS (SWA)

MEDICAL ISSUES, HYGIENE AND HEALTH HAZARDS, etc.

SAFETY OFFICER COMMENTS (Including any observations raised during his safety inspections)

PERFORMANCE OF DRILLS

TRAINING NEEDS IDENTIFIED SINCE LAST MEETING

TRAINING PROGRAM (Scheduled for next month)

SUBJECT TRAINER DATE NAME / RANK
 INTEGRATED MANAGEMENT SYSTEM MANUAL Issue No.: 01
Issue Date: 09/01/2023
Chapter 3
Rev. No.: 00
SAFETY AND ENVIRONMENTAL COMMITTEE Rev. Date: 00/00/0000
Z 001
MEETING MINUTES Page: 3 of 4

ENVIRONMENTAL MANAGEMENT SYSTEM OVERVIEW AND ANALYSIS (Waste monitoring and tracking, etc.)

 SUGGESTIONS FOR IMPROVEMENTS

 CHANGE REQUESTS
 MASTER’S REVIEW
(Recommendations and concerns in respect of unsafe acts and conditions – proposals for improvements to working
practices and/or identified hazards)

REVIEW OF COMPANY’S MANAGEMENT REVIEW MEETING MINUTES, FLEET STATISTICS, FOLLOW UP OF

KPIs, etc. (Where progress is less than planned, action shall be taken in order to realign performance with targets)

TOTAL MAN-HOURS AND HSQE PERFORMANCE OF EXTERNAL PARTIES EMPLOYED (Contractors, etc.)

IDENTIFIED BEST PRACTICES

SECURITY ISSUES (Training, Threats & Incidents, Changes in Security Level, Activities & Inspections/Audits,
Quarterly review of SSA and SSP, Maintenance/Calibration/Testing of Equipment, Test of SSAS)

OTHER ISSUES
 INTEGRATED MANAGEMENT SYSTEM MANUAL Issue No.: 01
Issue Date: 09/01/2023
Chapter 3
Rev. No.: 00
SAFETY AND ENVIRONMENTAL COMMITTEE Rev. Date: 00/00/0000
Z 001
MEETING MINUTES Page: 4 of 4

ACTIONS AGREED TO BE CARRIED OUT WITHIN NEXT MONTH

COMPANY’S REPRESENTATIVE COMMENTS (if applicable)

LIST OF ATTENDEES
RANK NAME SIGNATURE
1. MASTER (Chairman)
2. CHIEF OFFICER
3. 2ND OFFICER
4. 3RD OFFICER
5. CHIEF ENGINEER
6. 2ND ENGINEER
7. 3RD ENGINEER
8. CARGO ENGINEER
9. ETO
10. BOSUN
11. AB
12. AB
13. OS
14. OILER
15. COOK
16. MESSMAN
17. DECK CADET
18. ENGINE CADET
19. SAFETY REPRESENTATIVE
20. COMPANY’S REPRESENTATIVE

Note
Any additional attendee to be added accordingly.