Slide 1

GO! All in One Computer Concepts and

Applications
Third Edition

Chapter 12
Creating Documents
with Microsoft Word
2016

Copyright © 2017 Pearson Education, Inc. All Rights Reserved.

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GO! All in One Computer Concepts & Applications

In this chapter, you will learn how to use one of the most popular computer software
applications, Microsoft Word. You can use Microsoft Word to perform basic word
processing tasks such as writing a memo, a report, or a letter. You can also use
Microsoft Word to complete more complex tasks, such as creating sophisticated
tables, embedding graphics, writing blogs, and creating publications.
Slide 2

Learning Objectives
• Create a New Document and Insert Text
• Insert and Format Graphics
• Insert and Modify Text Boxes and Shapes
• Preview and Print a Document
• Change Document and Paragraph Layout
• Create and Modify Lists
• Set and Modify Tab Stops
• Insert a SmartArt Graphic and an Online Video
Copyright © 2017 Pearson Education, Inc. All Rights Reserved.

In this chapter, you will learn to use many of the tools and features in Word 2016,
such as applying attractive styles to your document.

The objectives covered in this chapter are:

• Create a New Document and Insert Text

• Insert and Format Graphics
• Insert and Modify Text Boxes and Shapes
• Preview and Print a Document
• Change Document and Paragraph Layout
• Create and Modify Lists
• Set and Modify Tab Stops
• Insert a SmartArt Graphic and an Online Video
Slide 3

Create a New Document and Insert Text (1 of 2)

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Some of Word 2016’s default settings include:

• Calibri, 11 point font
• Left, right, top, and bottom margins of 1”
• Line spacing of 1.08
• Spacing after a paragraph is 8 points

When the Show/Hide button is active, formatting marks display as shown on this
slide.
Slide 4

Create a New Document and Insert Text (2 of 2)

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To insert text from a file, use the Text from File option from the Object button arrow
as shown here.

A template is a preformatted document that you can use as a starting point and then
change to suit your needs.
Slide 5

Insert and Format Graphics (1 of 4)

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Graphics—pictures, online pictures, charts, and drawing objects such as shapes,

diagrams, lines, etc.—add visual interest to a document. Word also offers numerous
text effects—decorative formats such as shadowed or mirrored text, text glow, 3-D
effects, and colors. To remove text effects that have been added to a document, click
the Home tab, and in the Font group, click Clear All Formatting.
Slide 6

Insert and Format Graphics (2 of 4)

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You can insert an object in a Word document with the Pictures button on the Insert
tab. Word inserts the picture as an inline object, meaning that the picture is
positioned directly in the text at the insertion point. Layout Options can be changed
to control the manner in which text wraps around an object. A rotation handle can
be used to rotate the object to any angle.
Slide 7

Insert and Format Graphics (3 of 4)

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Picture styles include shapes, shadows, frames, borders, and other special effects.
Picture Effects enhance a picture with effects such as a shadow, glow, reflection, or
3-D rotation.
Slide 8

Insert and Format Graphics (4 of 4)

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Page borders frame a page and help to focus the information on the page. Click the
Design tab, and in the Page Background group, click Page Borders. The Borders
and Shading dialog box allows you to set the border style and the color.
Slide 9

Insert and Modify Text Boxes and Shapes (1 of 2)

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Word 2016 offers many predefined shapes—an object such as a line, arrow, box,
callout, or banner. The Shapes gallery is accessible by clicking the Insert tab, and
then in the Illustrations group, click Shapes. Text can be typed in a shape or the
shape can be left empty.
Slide 10

Insert and Modify Text Boxes and Shapes (2 of 2)

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A text box is a movable, resizable container for text or graphics. It is often helpful to
differentiate portions of text from other text on the page. A text box is a floating
object—a graphic that can be moved independently of the surrounding text
characters. A text box can be placed anywhere on a page. A shape style can also be
added to a text box.
Slide 11

Preview and Print a Document (1 of 2)

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Information in headers and footers can identify a document when it is printed or

displayed on the screen. A header is information that prints at the top of every page;
a footer is information that prints at the bottom of every page. The document file
name, for example, can be inserted into a footer by clicking the Design tab, clicking
Document Info from the Insert group, and then clicking File Name.
Slide 12

Preview and Print a Document (2 of 2)

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Tags are a document property that help identify a file and can be added in
Backstage view in the list of properties.

The Print Preview option in Word allows you to view a document prior to printing it.
Print Preview displays your document exactly as it will print; the formatting marks do
not display. You can move between pages with the arrows below the page display.
Click the Print button when you are ready to print the document.
Slide 13

Change Document and Paragraph

Layout (1 of 5)

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Margins are the space between the text and the top, bottom, left, and right edge of
the paper. Paragraph layout includes line spacing, indents, and tabs.
Slide 14

Change Document and Paragraph

Layout (2 of 5)
Types Of Paragraph Alignment

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Alignment is the placement of paragraph text relative to the left and right margins.
Most paragraph text uses left alignment—aligned at the left margin, leaving the right
margin uneven. The three other alignments are:
• Center alignment—centered between the left and right margins
• Right alignment—aligned at the right margin with an uneven left margin
• Justified alignment—text aligned evenly at both the left and right margins
Slide 15

Change Document and Paragraph

Layout (3 of 5)
Line Spacing Options

Alignment Description, Example, and Information

Single spacing This text in this example uses single spacing. Single spacing was once the
most commonly used spacing in business documents. Now, because so many
documents are read on a computer screen rather than on paper, single spacing
is becoming less popular.
Multiple 1.08 This text in this example uses multiple 1.08 spacing. The default line
spacing spacing in Microsoft Word 2016 is 1.08, which is slightly more than single
spacing to make the text easier to read on a computer screen. Many
individuals now prefer this spacing, even on paper, because the lines of text
appear less crowded.
Double spacing
This text in this example uses double spacing. College research papers

and draft documents that need space for notes are commonly double-spaced;

there is space for a full line of text between each document line.

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Line spacing is the distance between lines of text in a paragraph. Three of the most
common line spacing formats are shown here in the table. The Line and Paragraph
Spacing button is on the Home tab.
Slide 16

Change Document and Paragraph

Layout (4 of 5)

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It is common to indent the first line of each paragraph in a document. This can be
done in the Paragraph dialog box, accessible from the Dialog Box Launcher in the
Paragraph group on the Home tab.
Slide 17

Change Document and Paragraph

Layout (5 of 5)

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You can also differentiate paragraphs by adding space after each paragraph. On
either the Home tab or the Layout tab, display the Paragraph dialog box from the
Paragraph group, and then under Spacing, click the spin box arrows as necessary.
Slide 18

Create and Modify Lists (1 of 3)

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To display a list of information, a bulleted list or a numbered list is helpful. A bulleted

list uses bullets—text symbols such as small circles or check marks—to introduce
each item in the list. If items can be listed in any order, a bulleted list should be used.
Slide 19

Create and Modify Lists (2 of 3)

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A numbered list uses consecutive numbers of letters to introduce each item in the
list. Use a numbered list for items that have definite steps, a sequence of actions, or
are in chronological order. The First Line Indent marker on the ruler indicates the
indent location in the document.
Slide 20

Create and Modify Lists (3 of 3)

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You can also customize the bullets that display in your document. When bullet text is
selected, the Bullets button arrow displays on the mini toolbar. Choose a new bullet
from the Bullet Library.

When a list is complete, press the Backspace key, click the Numbering or Bullets
button, or press Enter two times to turn numbering or bullets off. The Bullets and the
Numbering buttons are toggle buttons—clicking the button one time turns the
feature on, and clicking the button again turns the feature off.
Slide 21

Set and Modify Tab Stops (1 of 4)

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Tab stops mark specific locations on a line of text. Tab stops are used to indent and
align text in a document. Use the Tab key to move to tab stops in the document.
Slide 22

Set and Modify Tab Stops (2 of 4)

Tab Alignment Options

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There are seven types of tab alignment options shown here in the table. Each has its
specific purpose to enhance your document.
Slide 23

Set and Modify Tab Stops (3 of 4)

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The Tab dialog box allows you to easily change tab stop locations in a document.
The Tab dialog box also allows you to create a dot leader—a series of dots that
display between columns of a list—in a document. A leader character creates a
solid, dotted, or dashed line that fills the space to the left of a tab character and
draws the reader’s eyes across the page from one item to the next.
Slide 24

Set and Modify Tab Stops (4 of 4)

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The document on this slide shows dot leaders in a tabbed list.

Slide 25

Insert a SmartArt Graphic and an Online

Video (1 of 3)

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SmartArt graphics are designer-quality visual representations of information. Word

2016 provides many different layout options that should suit every purpose.
Slide 26

Insert a SmartArt Graphic and an Online

Video (2 of 3)

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The SmartArt Tools Design tab offers options to change the colors of a SmartArt
graphic as well as the style. This SmartArt graphic has had Colorful Range – Accent
Colors 4 to 5 and Inset style applied.
Slide 27

Insert a SmartArt Graphic and an Online

Video (3 of 3)

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You can search the Web for an online video, search YouTube, or enter an embed
code to insert a link to a video from a website. An embed code is a code that
creates a link to a video, picture, or other type of rich media content. Rich media,
also called interactive media, refers to computer interaction that responds to your
actions—for example, by presenting text, graphics, animation, video, audio, or
games.
Slide 28

Summary
• You can enter, edit, insert, and format text in a
Microsoft Word document.
• Graphics include pictures, shapes, and text boxes.
• SmartArt graphics visually represent your ideas.
• Word documents can be formatted to display your
information attractively.

Copyright © 2017 Pearson Education, Inc. All Rights Reserved.

In this chapter, you started Word and practiced navigating the Word window, and you
entered, edited, and formatted text. You also inserted text from another Word file.

Graphics include pictures, shapes, and text boxes. In this chapter, you formatted
objects by applying styles, effects, and text-wrapping options, and you sized and
positioned objects on the page.

SmartArt graphics visually represent your ideas, and there are many SmartArt
graphics from which to choose. You can also use online videos in your documents to
provide visual information to the reader.

Word documents can be formatted to display your information attractively. You can
add a page border, add bulleted and numbered lists, change margins and tabs, and
modify paragraph and line spacing.
Slide 29

Questions

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Slide 30

Copyright

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