NATIONAL SERVICE TRAINING

PROGRAM

NSTP Procedures
NATIONAL SERVICE TRAINING PROGRAM

1.0 PURPOSE, SCOPE AND TERMINOLOGY

1.1 PURPOSE

The policies and procedures of the National Service Training

Program (NSTP) are crafted to understand its management and
operation inside and outside the campus and to ensure the functions
of the three (3) program components: the Civic Welfare Training
Service (CWTS), the Literacy Training Service (LTS) and the Reserve
Officers Training Corps (ROTC).

1.2 SCOPE

The National Service Training Program (NSTP) policies and

procedures are applicable only to the program/activities related to
NSTP and limited to students under the program.

1.3 TERMINOLOGY
(a) National Service Training Program(NSTP)’ is a program aimed at
enhancing civic consciousness and defense preparedness in the
youth as they undergo training in any of its three(3) program
components.

(b) “Reserve- officers’ Training Corps (ROTC)” is an institutionalized

program under sections 38 and 39 of Republic Act No. 7077
designed for national defense preparedness.

(c) “Literacy Training Service” is a program teaching students to

become teachers of literacy and numeracy skills to school children.

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(d) “Civic Welfare Training Service” is a program that motivates
students to contribute to the general welfare of the members of the
community focusing on the improvement of health, education,
environment, entrepreneurship, safety, recreation and morals of the
citizenry.
2.0 RESPONSIBILITY

2.1 Responsibility for the Authority and Maintenance of the Procedure

NSTP DIRECTOR
 Leads in the formulation and implementation of the NSTP policies, rules,
standards and basic procedure in the school in coordination to the Office of
Student Affairs and Services.

 Represents the school authorities in the exercise of academic and

administrative supervision over the design and the adoption of the different
NSTP components offered in the school(Sec 8(a) IRR-NSTP)

 Coordinates, monitors, and reviews the School NSTP activities and proper
implementation of the program.

 Coordinate with school officials on NSTP issues for the smooth execution of
the Program subject to final action and approval.

 Recommends budgeting for the execution of NSTP programs and activities to

school officials and acquire of equipment to guarantee effective and efficient
program execution.

 Renders periodic reports to CHED Regional Office, TESDA Provincial/District

Office and DND-AFP. (Sec. 8(d) IRR-NSTP)

 Establish internal and external links to assist the program in its operation.

 Assess and suggest improvements to the established NSTP policies and

guidelines.

 Perform other related task

NSTP ADMINISTRATIVE ASSISTANT II

 Assists in the daily routine of the NSTP Office.

 Performs other tasks as maybe prescribed by NSTP authorities

 2.2 Responsibility for the Implementation of the National Service
Training Programs

ROTC/CWTS/LTS COORDINATOR
 Plan, coordinate, organize, implement, monitor and evaluate ROTC, CWTS
and LTS activities.

 Coordinate closely with the NSTP Director for smooth implementation of the
program.

 Coordinate with other agencies for possible assistance needed for ROTC,
CWTS and LTS projects.

 Recommend projects/activities to the NSTP Director that will enhance

ROTC/CWTS/LTS in the School.

 Submit consolidated ROTC, CWTS and LTS reports to the NSTP Director for
monitoring and evaluation purposes.

 Perform other related task as assigned by the office.

NSTP FACULTY/STAFF TRAINER
 Directly implements instruction based on prescribed NSTP syllabi

 Submits reports of grades to the NSTP CWTS/LTS Coordinator for

consolidation and documentation.

 Communicates with his or her coordinator and Dean for consultation and
clarifications on new programs or activities

 Submits semestral progress reports of the activities conducted for

consolidation and monitoring

ROTC COMMANDANT
 Plans, coordinates, organize implements, supervise and evaluate ROTC
activities.

 Coordinates closely with the ROTC Coordinator and NSTP Director for
smooth implementation of ROTC projects and activities.

 Recommends projects/activities to the ROTC Coordinator and NSTP Director

that will enhance ROTC in the School.
  Submits consolidated ROTC report to the NSTP Office for monitoring and
evaluation purposes

 Coordinates with other agencies for possible assistance for ROTC projects

ROTC ASSISTANT COMMANDANT

 Assists the Commandant in carrying out the mission and function of the unit

 Performs other duties as directed by the Commandant

SUPPLY AND LOGISTICS

 Prepares supply/logistical reports

 Prepares Request/Inventory Voucher for the unit

 Performs other duties as directed by the Commandant

TRAINING/OPERATION

 Prepares operational/training records for submission to concerned offices.

 Prepares after-activity report on ROTC activities conducted.

 Takes charge of the ROTC training activities.

 Performs other duties as the Commandant may direct.

ADMIN AND PERSONNEL

 Takes charge in the preparation of reports pertaining to admin and personnel

matters.

 Takes charge in the management of personnel distribution in the area.

 Takes charge in the preparation and submission of monthly reports and

grades of ROTC students.

 Files and maintains office records.

 Performs other duties as instructed by ROTC Commandant

3.0 PROCEDURE

3.1 DOCUMENTATION FLOWCHART

 NSTP ENROLLMENT FLOW

School Registrar NSTP Director ROTC/CWTS/LTS Collecting Officer ROTC/CWTS /LTS coordinator Student Cadet

ROTC/CWTS ROT ROTC/CWTS

/LTS coordinator C /LTS CADETS
evaluates and will choose one
assess cadet’s CWT component of
Enrolment form S NSTP
and background

LTS

Receive Fill up ROTC/CWTS/LTS

Enrolment form Enrolment Form with: 2pcs
Encode Approve and sign and collect 2x2 I.D picture white
ROTC/CWTS/LTS Enrolment form payment with background
subject issued receipt.

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3.2 DOCUMENTATION

 NSTP ENROLMENT PROCESS

Activities FORMS TIME INPUTS TO
PROCEDURE
FRAME
STUDENT CADET  ROTC 1 day
 ROTC/CWTS /LTS CADETS will choose Enrolment
one component of NSTP Form 001
 Fill up ROTC/CWTS/LTS Enrolment Form  CWTS
with: 2pcs 2x2 I.D picture w/ white Enrolment
background Form 002

ROTC/CWTS/LTS COORDINATOR  ROTC 1 day

 ROTC/CWTS /LTS coordinator evaluates Enrolment
and assess cadet’s Enrolment form Form 001
ROTC/CWTS/LTS COLLECTING CWTS 1 day
OFFICER Enrolment
 Receive Enrolment form and collect Form 002
payment with issued receipt.

NSTP DIRECTOR  ROTC 1 day

 Approve and sign Enrolment form Enrolment
Form 001
REGISTRAR CWTS 1 day
 Encode ROTC/CWTS/LTS subject Enrolment
Form 002
 NTSP TRAINING FLOW
HOI NSTP DIRECTOR NSTP COORDINATORS TRAINING STAFF STUDENT CADETS

S
No LETTER OF
COORDINATION

Approval

Coordinates to Receives and

Yes
Training Staff Approves

Submits Sets Schedule

No schedule of of Training
training

Approval

Yes Releases Receives

Orders to start orders to start
Receives and
the Training the Training
Approves
orders

Conducts Attends
Monitors the Training Training
Training

Evaluates the status of the

student cadets and require
training staff to submit End of the
reports Training
 Receives and Reviews, evaluates Prepares and
concurs the and endorses
submitted completion report to Submits
completion report HOI Completion
report of
Training
Receives and
Recommends
for Graduation

Request for Issue Serial

Serial Number Number

No

Request to
Conduct GRADUATION
Approved Graduation

Facilitate
Yes Graduation
Ceremony

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  NSTP TRAINING FLOW
Activities FORMS TIME INPUTS TO
PROCEDURE
FRAME
HOI
 Approval
 Receives and concurs the submitted
completion report

NSTP DIRECTOR
 Letter of coordination
 Coordinates to Training Staff
 Submits schedule of training
 Releases Orders to start the Training
 Monitors the Training
 Evaluates the status of the student
cadets and require training staff to
submit reports
 Reviews, evaluates and endorses
completion report to HOI
 Request for Serial Number
 Request to Conduct Graduation

NSTP COORDINATORS
 Receives and Approves
 Sets Schedule of Training
 Receives and Approves orders
 Prepares and Submits Completion
report of Training
 Issue Serial Number
 Facilitate Graduation Ceremony

TRAINING STAFF
 Receives orders to start the Training
 Conducts Training

STUDENT CADETS
 Attends Training
 End of the Training
 Graduation
 PROCESS OF ISSUANCE OF ROTC SERIAL NUMBER
ROTC COMMANDANT CDC COMMANDER RCDG COMMANDER OG9 REGISTRAR

Consolidates and Checks the Requests for HPA through Encodes serial
sends a List of consolidated list block of serial OG9 releases numbers to the
s student cadets and forwards it to numbers from blocks of serial Transcript of
that candidates the RCDG HPA through number to Records (TOR)
for Graduation to COMMANDER ARESCOM for ARESCOM
the CDC the candidates E
COMMANDER for graduation at
least two (2)
weeks before the
culmination of the
training.

Provides copy of
the following
documents Assigns Receives the
during individual serial blocks of serial
culmination numbers to each numbers from the
program: candidate and mother unit
a. Declaration of assignment of ARESCOM and
Graduates mobilization forwards it to the
centers CDC.
b. Appointment
with Serial
Numbers
c. Assignment
Orders to
Mobilization
Centers
  PROCESS OF ISSUANCE OF ROTC SERIAL NUMBER
Activities FORMS TIME INPUTS TO
PROCEDURE
FRAME
ROTC COMMANDANT
 Consolidates and sends a List of student
cadets that candidates for Graduation to
the CDC COMMANDER
 Provides copy of the following documents
during culmination program:
a. Declaration of Graduates
b. Appointment with Serial Numbers
c. Assignment Orders to Mobilization Centers

CDC COMMANDER
 Checks the consolidated list and
forwards it to the RCDG COMMANDER
 Assigns individual serial numbers to
each candidate and assignment of
mobilization centers

RCDG COMMANDER
 Requests for block of serial numbers
from HPA through ARESCOM for the
candidates for graduation at least two
(2) weeks before the culmination of the
training.

 Receives the blocks of serial numbers

from the mother unit ARESCOM and
forwards it to the CDC.

OG9
 HPA through OG9 releases blocks of
serial number to ARESCOM

REGISTRAR
 Encodes serial numbers to the
Transcript of Records (TOR)
PROCESS OF ISSUANCE OF ROTC SERIAL NUMBER
 PROCESS OF ISSUANCE OF CWTS/LTS SERIAL NUMBER

NSTP DIRECTOR VPAA COLLEGE PRESIDENT CHEDRO DIRECTOR CHEDCO-OSDS REGISTRAR

Submits duly Checks and Signs the Receives and

accomplished sign the accomplished signs blocks
list of consolidated and of serial
s candidates for list. consolidated numbers
CWTS/LTS list of
graduation candidates for
CWTS/LTS
Graduation

Submits Assigns Serial Number to

accomplished CWTS Graduates and
list of submits to CHEDCO-
candidates for OSDS the duly
CWTS/LTS accomplished OSS NSTP
graduation to forms, both in hard and
CHEDRO soft copies 2-B, submitted
with OSS by the HEIs
NSTP Form
2-B both hard
and soft
copies Receives and
sends blocks
of serial
numbers
Encodes
Receives the serial
blocks of numbers to
serial the Transcript
numbers of of Records
the student (TOR)
cadets
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  PROCESS OF ISSUANCE OF CWTS/LTS SERIAL NUMBER
Activities FORMS TIME INPUTS TO
PROCEDURE
FRAME
CHEDCO-SDS OSS NSTP 30 days
 Receives and signs blocks of serial form 2-A after
numbers 003 and graduation
OSS NSTP
form 2-B
004
CHEDRO-Director OSS NSTP 30 days
 Assigns Serial Number to CWTS Form 2-B after
Graduates and submits to 004 graduation
CHEDCO-OSDS the duly
accomplished OSS NSTP forms,
both in hard and soft copies 2-B,
submitted by the HEIs

 Receives and sends blocks of serial

numbers

College President OSS NSTP 1 day

 Signs the accomplished and Form 2-B
consolidated list of candidates for 004
CWTS/LTS Graduation

VPAA OSS NSTP 1 day

 Checks and sign the consolidated list. Form 2-B
004
NSTP Director OSS NSTP 30 days
 Submits duly accomplished list of Form 2-B before
candidates for CWTS/LTS 004 graduation
graduation

 Submits accomplished list of

candidates for CWTS/LTS
graduation to CHEDRO with OSS
NSTP Form 2-B both hard and soft
copies

SCHOOL REGISTRAR
 Encodes serial numbers to the
Transcript of Records (TOR)
 OUTREACH PROGRAM
VPAA OSAS DIRECTOR NSTP DIRECTOR CWTS/LTS/ROTC COORDINATORS STAKEHOLDERS

Coordinate with Inform needs of

the stakeholder’s the community
needs. beneficiaries
NO

Notes and Receives and Receive and Provide request

endorses letter evaluates letter endorse request letter
Approval and recommend letter
of request
for approval

YES

Receives
approved letter
of request

Requests for Receive and

program of prepare program
activities of activities

NO

Notify for Approval Present program

implementation of Activities

YES
 Implement the
program

Monitor the
program

Receives Submit the

terminal report terminal report

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  OUTREACH PROGRAM
Activities FORMS TIME INPUTS TO
PROCEDURE
FRAME

VPAA
 Approval

OSAS Director
 Notes and endorses letter of request
 Notify for implementation

NSTP Director
 Receives and evaluates letter and
recommend for approval
 Receives approved letter of request
 Requests for program of activities
 Approval
 Receives terminal report

CWTS/LTS/ROTC COORDINATORS
 Coordinate with the stakeholder’s
needs.
 Receive and endorse request letter
 Receive and prepare program of
activities
 Present program of Activities
 Implement the program
 Monitor the program
 Submit the terminal report

STAKEHOLDERS

 Inform needs of the community

beneficiaries
 Provide request letter

4.0 Forms

 ROTC Enrolment Form 001

 CWTS Enrolment Form 002
 OSS NSTP form 2-A 003
 OSS NSTP form 2-B 004
5.0 Related Information

 ROTC Enrolment Form 001

 CWTS Enrolment Form 002
 OSS NSTP form 2-A 003

 OSS NSTP form 2-B 004