CONSULTANCY SERVICES FOR FEASIBILITY STUDY OF BLACK TOP ROAD FROM KALAT HARBOI TO

GUZG, DISTRICT KALAT (LENGTH 54+000 KM)

PROPOSAL FOR SELECTION OF CONSULTANT

TECHNICAL AND FINANCIAL EVALUATION REPORT

1.0 Background:

1.1 Brief Description of Works

Harboi is a mountain range located in the Kalat District of Balochistan, Pakistan. It is located at
29°3'0N 66°43'0 E and is 9,000 feet high, and unlike most of the mountains in the area, which are
black and barren, the Harboi contains juniper trees and picturesque scenery The local people living in
these areas are not provided with the basic necessities of life. So, they exploit the forest resources for
fuel, shelter and uses as firewood for daily use; timber for construction of hutment and hedges around
agricultural fields by the local communities is resulting in change in the environment and endangering
the rare species of wildlife.

C. PROJECT OBJECTIVES:

• The project will help in the boost of local economy;

• Safe, speedy and easy transportation of trade & farm goods and passengers can be ensured;
• Law & order will be properly maintained;
• Reduction in the poverty level;
• Additional revenue generation in terms of provision of services;
• It will bring more population into the stream of benefits, which in turn will change the social
fabric of people around this.
• In addition to the saving of time, the proposed project will transform the entire pattern of
transportation in the surrounding areas resulting in the uplift of economic conditions of local
community.
• The proposed project shall provide an alternate short route for the transportation of goods,
from and towards Sohabat Pur;
• With the opening of proposed project, the volume of vehicles in terms of transportation of
goods and passengers will be increased;

E. LOCATION OF PROJECT:
The proposed project is located in district Kalat .

F. PROJECT WORKS
The C&W Department intends to hire private consultant to undertake a detailed Design study for the
construction of road from Kalat to Harboi on new alignment so that connectivity & distance between
kalat to Harboi to Guzg can be improved and minimized.

1.2 Bid Evaluation Committee:

1 Technical Evaluation Report for Selection of Consultant
 CONSULTANCY SERVICES FOR FEASIBILITY STUDY OF BLACK TOP ROAD FROM KALAT HARBOI TO
GUZG, DISTRICT KALAT (LENGTH 54+000 KM)

A Committee comprising of the following members for open and evaluate the bids for the project. The
Committee comprises of the following members.

i. Mr. Muhammad Anwar

Executive Engineer
Provincial B&R Roads District Kalat Chairman

ii. Mr. Imran Khan

Chief of Section Member
Planning and Development Department
Government of Balochistan

iii. Mr. Muhammad Raheem Kakar

Deputy Secretary,
Representative of Member
Finance Department
Government of Balochistan

iv. Mr. Mubashar Ahmed Co- Member

Executive Engineer, Technical
Public Health Engineering Department.
Government of Balochistan

v. Mr. Waja Naimatullah Secretary

Deputy Secretary Technical,
P&D Cell C&W Department.
Government of Balochistan

1.3 Proposals

Expression of Interest for the work at serial No. 1.2 above i.e hiring of consultancy services were
invited from reputable and experience firms having relevant experience, duly registered with Pakistan
Engineering Council in and registered with Income Tax department. Copy of advertisement is
attached as Annexure-B

In response to the advertisement the following firm participated

S.No Name of Bidder/Contractor

1 M/s Cameos Consultant Quetta

After low response of the firms both firms declared pre-

RESPONSIVENESS AND DETAILED EVALUATION

3.1 Eligibility Criteria

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 CONSULTANCY SERVICES FOR FEASIBILITY STUDY OF BLACK TOP ROAD FROM KALAT HARBOI TO
GUZG, DISTRICT KALAT (LENGTH 54+000 KM)

Any firm meeting the following requirements:

(a) Valid Registration Certificate of Pakistan Engineering Council with code of, 1203,
1215(ii), 1222, 1226.
(b) Firm Should Have experience 03 Similar nature projects completed in last 10 years.
(c) Affidavit in original bearing the subject with project name on stamp paper duly attested
by the Oath Commissioner to the effect that the firm has neither been blacklisted nor any
contract rescinded in the past for non-fulfillment of contractual obligations (By all
partner firms in case of JV or association).
(d) Facilities available with the Consultant to perform their functions effectively (proper
office premises in Balochistan, software (i.e Eagle point, ARCGIS, AutoCAD), hardware
computers, Total Stations, record keeping etc.)
(e) Financial Credibility.
Average Annual Turnover of Consultancy Services for last three years should not be less
than PKR 200.00 Million. The supporting documents include income Tax Return copies

(f) Client’s satisfaction certificates (Performance Reports) for the last three relevant
assignments from the respective Clients. Moreover, any adverse report regarding
performance of consultant on major projects. Failure to provide this will result in zero
marking for the past performance of the consultant in the marks sheet. The projects must
be of more than 500-million-rupee construction cost.
(g) Man-months of staff and Project Duration as per TOR.
(h) BRA Registration with monthly reconcile statement.

Firms meeting the eligibility criteria.

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CONSULTANCY SERVICES FOR FEASIBILITY STUDY OF BLACK TOP ROAD FROM KALAT HARBOI TO GUZG, DISTRICT KALAT (LENGTH 54+000 KM)

S# Requirements Cameos Consultant

Year Response
1
Valid Registration Certificate of Pakistan Engineering Council
a PEC % 715 Pass
b Valid Date 2021 Pass
2 Specialization Code i.e1203 Yes Pass
3 Specialization Code i.e1205 Yes Pass
4 Specialization Code i.e 1226 Yes Pass
5 Affidavit in original Yes Pass

Facilities available with the Consultant Pass

6 Yes
Average Annual Turnover of Consultancy Services for last three
Pass
7 years should not be less than PKR 200.00 Million Yes

Man-months of staff and Project Duration as per TOR Pass

8 Yes
9 NTN Yes Pass
10 BRA Yes Pass

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 CONSULTANCY SERVICES FOR FEASIBILITY STUDY OF BLACK TOP ROAD FROM KALAT HARBOI TO
GUZG, DISTRICT KALAT (LENGTH 54+000 KM)

3.2 Marking Criteria

Prior to detailed evaluation, the proposal submitted by the firms, technical proposal was
examined for their selection to the requirement of technical evaluation criteria mentioned in
RFP document. Which is reproduce as under

S# Description / Items Points

i. Qualification of the Firm

a) General Experience (10)

Project of Rs 300 million completed in last 10
Years in Similar Geographical Region
Each Project Have 1 Marks (maximum 10 Projects)
b) Specific Experience of the Firm Balochistan (10)
Similar Nature Project of Rs 300 million
completed in last 10 Years in Similar
Geographical Region
Each project Have 2 Marks (maximum 05 projects)
Approach & Methodology 30

2- A Appreciation of the Project

i. Evidence of Site Visit with Photographs (10 )

ii. Clarity of Appreciation (01)
iii. Comprehensiveness of appreciation (01)
2-B Problem Statement/ Understanding
Of Objectives

i. Identification of Problems / Objectives. (02)

ii. Components of Proposed Service (02)
2-C Methodology
i.Proposed Solutions for this Project (02)
i. Quality of Methodology (2)
ii. Comprehensiveness of appreciation. (02)
iii. Conciseness, clarity and completeness
proposal. (02)
2-D Suggested changes for improvement TOR (02)

2-E Innovativeness/Comments on TOR (2) 2

2-F Work Program (2) 2
Qualification and Experience of the Key Staff further 50
break of each individual as fallow below.

Team Leader / Senior Structure Engineer 10

Highway Engineer 10
Structure Engineer 10

Pavement Design Engineer 5

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 CONSULTANCY SERVICES FOR FEASIBILITY STUDY OF BLACK TOP ROAD FROM KALAT HARBOI TO
GUZG, DISTRICT KALAT (LENGTH 54+000 KM)

S# Description / Items Points

Environment Engineer 5

Geo Technical Engineer 5

Survey Engineer 3

Quantity Surveyor 2

Minimum qualifying technical score: 700

Based on above the technical evaluation has carried in the following table.

Summary of Evaluation of Technical Proposals

Evaluation Criteria Maximum
Cameos Consultant
points
Specific experience

1 a) General Experience (10)

Project of Rs 300 million completed in last 10
Years in Similar Geographical Region 10 10.000
Each Project Have 1 Marks (maximum 10
Projects)
2
b) Specific Experience of the Firm Balochistan (10)
Similar Nature Project of Rs 300 million completed
10 10.000
in last 10 Years in Similar Geographical Region
Each project Have 2 Marks (maximum 05 projects)

Sub Total 20.000 20.000

Approach and Methodology

2- A Appreciation of the Project

1 i. Evidence of Site Visit with Photographs (10 ) 10 10.000
2 ii. Clarity of Appreciation (01) 1 0.800
3 iii. Comprehensiveness of appreciation (01) 1 0.700
4 2-B Problem Statement/ Understanding Of Objectives
5 i. Identification of Problems / Objectives. (02) 2 1.400
6 ii. Components of Proposed Service (02) 2 1.200
4 2-C Methodology
5 i. Proposed Solutions for this Project (02) 2 1.400
6 i. Quality of Methodology (2) 2 1.400
ii. Comprehensiveness of appreciation. (02) 2 1.500
iii. Conciseness, clarity and completeness
2
proposal. (02) 1.400
2-D Suggested changes for improvement TOR (02) 2 1.200
2-E Innovativeness/Comments on TOR (2) 2 1.600
2-F Work Program (2) 2 1.800
Sub Total 30.000 24.400
Qualification & Competence of Key Staff National Experts
a) Team Leader / Senior Structure Engineer 10 9.700

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b) Highway Engineer 10 9.200

c) Structure Engineer 10 9.700
d) pavement Design Engineer 5 4.775
e) Environment Engineer 5 4.850
f) Geo Technical Engineer 5 4.775
g) Survey Engineer 3 2.865
h) Quantity Surveyor 2 1.760

Sub Total 50.000 47.625

Total 100.000 92.025

2.0 COMMENTS ON THE SELECTION OF FIRMS

4.1 Strengths and weaknesses of Consulting Firms

i) M/S Cameos Consultants Quetta,

M/S Cameos Consultants Quetta firms have the experience in the Field of Transportation
Planning. Firm Completed the mega projects like Construction/ Up-Gradation of Dirgi
Shabozai (N-70) to N-50, Zhob Mir Ali Khel. Firm have good experience in the Bridge and
Flyover design.

Strengths

- The firm has proposed a good Technical Approach and Methodology for meeting with TORs.
- Organization and Staffing proposed by the Firm are generally compatible for doing the
assignment.
- Out of 08 (Eight experts) 05 Experts having the Master degree in the relevant field.
Weaknesses

- Some experts did not have attended the trainings to improve their technical capabilities.
Comments & Suggestions on The Terms of Reference, Counterpart Staff, and Facilities to be
provided by the Client

Form Tech-3 has been provided in RFP inviting comments and suggestions on the Terms of
Reference that could improve the quality / effectiveness of the assignment; and on
requirements for counterpart staff and facilities which are provided by the Client, including
administrative support, office space, local transportation, equipment, data etc.

No Comments & Suggestions provided on the request for proposal.

Recommendation

M/S Cameos Consultants Quetta meeting the technical evaluation criteria.

3.0 CONCLUSION
The Bid Evaluation Committee concluded that the Technical Proposal submitted by M/S
Cameos Consultant Quetta is eligible and substantially responsive to the requirements of
the RFP Document and both firms qualified for opening of financial proposal.

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4.0 RECOMMENDATIONS
The Committee unanimously recommends that the Financial Proposal of the above-mentioned
firm would be accepted.

4. EVALUATION OF FINANCIAL PROPOSAL

The financial proposal of the technically qualified bidders was opened on 13th January, 2019
by the Consultant Selection Committee.

The bid price quoted by the consultants is as fallow: -

S.No. Name of Firm/ Consultants Bid Price Ranking

1. Rs. 9,925,800/- 1st

M/S Cameos Engineering Consultant

5. Evaluation report of Technical and Financial Proposal

As per criteria mentioned in RFP document the combined technical and financial score
computed as follows: - Formula S = ST x T% x SF x F%, T= 80% & F= 20%

Consultant Technical Evaluation Financial Evaluation Combine

Name Evaluation

Technical Weight Technical Financial Financial Rank Score Rank

Score age Rank Score Weight
Score age

M/S 92.025 73.620 1st Rs. 9.925 20.000 1st 93.620 1st
Cameos million
Consultant

6. RECOMMENDATIONS

The Procurement process has been carried out in line with B-PPRA rules/ regulation and By-laws of
Pakistan Engineering Council. The Bidding was done on QCBS method with 80:20 Technical and
Financial proposal ratio.

After undertaking combined evaluation, it is concluded that M/S Cameos Consultant scored highest
mark i.e 93.620 for providing consultancy services for project “Consultancy Services for Feasibility
Study of Black Top Road from Kalat Harboi To Guzg, District Kalat (Length 54+000 Km)”.

The consultant selection committee considered the Proposals for evaluation submitted by above
named consultancy firm in light of BPPRA rules 43 which is reproduced as follow: -

Rule 43. Acceptance of Bids. —

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(1) The bidder with the lowest evaluated bid, if not in conflict with any other law, rules,
regulations or policy of the Government, shall be awarded the procurement contract, within
the original or extended period of bid validity.

2) Single bid may be considered for acceptance if it meets the evaluation criteria expressed in
bidding documents and is not in conflict with any other rules, regulations or policy of the
Government. The price may be compared with the prevailing market prices, if so required

(3) In case of forfeiture of bid security under Rule 29(5) the Procuring Agency may award the
procurement contract to next lowest evaluated bidder

After having undertaken Technical evaluation the financial proposal submitted by the consultancy
firm was evaluated and the cost for provision of consultancy services as quoted by the firm is Rs.
9,925,800/- and the quoted rates was found reasonable.

Keeping in view the aforementioned facts the committee unanimously arrived at this conclusion that
the name of consultancy firm “M/S Cameos Consultants” for quoting the cost of consultancy services
to the tube of Rs: 9,925,800/- (Nine Million and Nine Hundred Twenty Five Thousand and Eight
Hundred Only) be forwarded to competent authority for perusal and accordance of approval

9 Technical and Financial Evaluation Report for Selection of Consultant