9

TLE-AFA (Crop Production)

Activity Sheet Quarter 3 – C2.5

Reporting Problems or Difficulties

in Completing Work

REGION VI – WESTERN VISAYAS

TLE 9 - AFA (Crop Production)
Activity Sheet No. 8
First Edition, 2020

Published in the Philippines

By the Department of Education
Region 6 – Western Visayas

Republic Act 8293, section 176 states that: No copyright shall

subsist in any work of the Government of the Philippines. However, prior
approval of the government agency or office wherein the work is created
shall be necessary for exploitation of such work for profit. Such agency or
office may, among other things, impose as a condition the payment of
royalties.

This TLE 9 – AFA (Agricultural Crop Production) Learning Activity

Sheet is developed by DepEd Region 6 – Western Visayas.

ALL RIGHTS RESERVED. No part of this learning resource may be

reproduced or transmitted in any form or by any means electronic or
mechanical without written permission from the DepEd Regional Office 6 –
Western Visayas.

Development Team of TLE 9 – AFA (Crop Production) Activity Sheet

Writer: Marivic D. Dingcong

Editor: Reynaldo P. Evangelio
Layout Artist: Jarrett Irvin C. Gayosa
Schools Division Quality Assurance Team:
Mylene D. Lopez
Reynaldo P. Evangelio
Jarrett Irvin C. Gayosa
Helen Grace S. Poderoso
Division of Himamaylan City Division Management Team:
Reynaldo G. Gico
Michell L. Acoyong
Grace T. Nicavera
Reynaldo P. Evangelio
Mylene D. Lopez
Regional Management Team
Ramir B. Uytico
Pedro T. Escobarte, Jr.
Elena P. Gonzaga
Donald T. Genine
Roland B. Jamora
Leo C. Tomulto
April C. Velez
Jo-an R. Pet
Introductory Message
Welcome to TLE 9 – AFA (Agricultural Crop Production)!

The TLE 9 – AFA (Agricultural Crop Production) Learning Activity

Sheet is a product of the collaborative efforts of the Schools Division of
Himamaylan City and DepEd Regional Office VI - Western Visayas through
the Curriculum and Learning Management Division (CLMD). This is
developed to guide the learning facilitators (teachers, parents and
responsible adults) in helping the learners meet the standards set by the K
to 12 Basic Education Curriculum.

The TLE 9 – AFA (Agricultural Crop Production) Learning Activity

Sheet is self-directed instructional materials aimed to guide the learners in
accomplishing activities at their own pace and time using the contextualized
resources in the community. This will also assist the learners in acquiring
the lifelong learning skills, knowledge and attitudes for productivity and
employment.

For learning facilitator:

The TLE 9 – AFA (Agricultural Crop Production) Activity Sheet will

help you facilitate the teaching-learning activities specified in each Most
Essential Learning Competency (MELC) with minimal or no face-to-face
encounter between you and learner. This will be made available to the
learners with the references/links to ease the independent learning.

For the learner:

The TLE 9 – AFA (Agricultural Crop Production) Activity Sheet is

developed to help you continue learning even if you are not in school. This
learning material provides you with meaningful and engaging activities for
independent learning. Being an active learner, carefully read and
understand the instructions then perform the activities and answer the
assessments. This will be returned to your facilitator on the agreed
schedule.
 Quarter 3, Week 8
Learning Activity Sheets (LAS) No. 8

Name of Learner: ________________________________________________________________

Grade and Section: ___________________________________ Date: _____________________

TLE 9 – AFA (AGRICULTURAL CROP PRODUCTION) ACTIVITY SHEET

Reporting Problems or Difficulties in Completing Work

I. Learning Competency with Code

LO 2. Undertake nursery work as directed. (TLE_AFAC9-12NWIIIf-j-2)

2.5. Report problems or difficulties in completing work to required standards

or timelines to authority, based on company reporting procedures.

I. Background Information for Learners

Managing any business or being employed in any workplace involves

performing different work or projects that bring revenues from the clients. It also
involves ensuring that personnel are completing the tasks or projects assigned to
them at work. Sometimes on time and on budget work completion is not possible
due to unforeseen situation or circumstances.

Reporting Difficulty or Problems on Work Completion

Whoever is paying or sponsoring for the project or work wants to be

updated on whether the tasks are being completed on both schedule and budget.
If the project is not progressing on schedule or on budget, they want to know why
it happened, what difficulties or problems encountered and what additional cost
and time are needed.

After the work or project has been approved or delegated, one should write
a progress report. A progress report is made to inform his or her supervisor or
employer, associate, or client about the progress of the work that has been made
over a specific period of time.

A progress report answers the following questions:

1. How much work was completed?

2. What part of the work is currently on progress?
3. What work still needs to be completed?
4. When and how the remaining work must be completed?
5. What difficulties, changes, problems, or unexpected issues, if any, have
occurred?
6. What the causes of these difficulties, problems, or issues and how to
mitigate them?

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 7. How is the project going in general, in terms of schedule and budget?
The purpose of the progress report is persuasive – that is to assure the clients or
supervisor that work is progressing and that it will be completed on the scheduled time.
Also, it may report the reasons why the work is not completing smoothly and will not be
completed within the scheduled time. It may also offer the chance for the following:

1. Provide a brief description of the preliminary findings or progress of the work.

2. Give chance for the client or supervisor to evaluate the work on the project and
to suggest or request changes.
3. Give the assigned person the chance to discuss problems on the project and
thus warned them in advance.
4. Force the assigned person to establish the work schedule, so that he or she
will complete the work on time.

Regardless of how well the project is going, it should be explained clearly and
fully what has happened during the work and how those activities will affect the overall
result of the project. The tone of the report should be objective, neither defensive nor
casual. You are not to blame the problems in completing the work unless it is due to
your incompetence or negligence. Whether the content of the report is good news, bad
news or mixed, the task is to provide a clear and complete account of the activities and
minimize or eliminate difficulties and to anticipate the next stage of the project.

When things go wrong, one might be tempted to cover up problems and hope to
rectify them before the work is due. This course of action is not only wrong but also
unprofessional. Chances are that more problems may add up and one may have more
difficult time of explaining why the supervisor or client have not been alerted on the
onset of the problem. The report, therefore, must reflect honesty and transparency.

How to make an honest progress report on work:

Below are the recommendations if confronted with the following common

problems in completing work:

1. The deliverable (the document or product you must complete) will not be what
you planned out to be.

 Without being defensive, clearly describe the activities and events that lead
to the situation and explain how and why the deliverable differ from the
initially planned or described tasks.

2. You will not be able to meet the scheduled time of completion.

 Explain fully why you are going to be late and state when the work will be
completed.

3. You will not meet the budget.

 Explain why you need more money and how much more you will need.

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 Components of a Progress Report

1. Introduction- review the project’s purpose, scope, and activities. The

introduction may also contain the following:

a. Date the project started; date the project is scheduled to be completed.

b. People or organization working on the project.
c. People or organization for whom the project is being done.
d. Overview of the contents of the report.

2. Work Completed – it describes the progress of the project in relation to the

agreed schedule, what has been completed overall. This should be
specifically described and supported with evidence.

3. Problems Encountered – this part should explain the problems encountered

and that have been successfully resolved. Any remaining issues and
anticipated future problems must be outlined and solutions therein
described. These problems must also be described on how they will affect
the schedule and the completion of the project.

4. Work to be completed – in this section, the remaining work is described and

how it will be completed. If you have encountered significant problems that
have slowed down your progress or are ahead of schedule, you may create
an updated action plan with corresponding updated costs and schedule.

5. Assessment and conclusion – assess your work so far and draw a conclusion
to inform your supervisors or client. This is the most important section of
the report because you could lose your client if you are over budget and/or
behind schedule. It is better to make them fully aware or alerted to
unexpected changes or scope, or problems in the project that may require
intervention.

III. Accompanying DepEd Textbook and Educational Sites

https://nool.ontariotechu.ca/writing/types-of-writing/all-types-of writing/progress-
reports.php

macmillanhighered.com/brainhoney/resource/6698/digital_first_content/trunk
/test/techcomm11e_full/techcomm11e_full_ch17_6.html

https://pressbooks.bccampus.ca/technicalwriting/chapter/progressreports/

http://w3.gel.ulaval.ca/~poussart/gel64324/McMurrey/texte/progrep.htm

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IV. Activity Proper

1. Directions / Instructions

Carefully read the instructions for each activity. Refer to the Information Sheet
in doing the activities. Write your answers in a separate sheet of paper.

2. Exercises / Activities

A. Activity 1 What’s the Message?

Direction: The words below is the hidden message contained in the puzzle. Find and
encircle these words in the puzzle and arrange the words correctly to uncover the
hidden message.

Words to find:

and Assessment
Completed Completed
Conclusion Encountered
of Problems
Report to
Work be
Components Progress
Introduction Work

The message:
_ _ _ _ _ _ _ ___ __ ________ ______
_ _ _ _ _ _ _ ____ ____ _________
_ _ _ _ _ _ _ _ _______________ __ __
_ _ _ _ _ _ _ __ __________ ___ _______
_ _ _
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B. Activity 2 Modified True or False

Direction: Examine the sentences carefully. Write TRUE if the statement is correct
and write FALSE if it is not correct and change the underlined word to make the
statement correct.

_________ 1. Managing any business or being employed in a workplace involves

ensuring that personnel are completing the tasks or projects assigned
to them at work.
__________ 2. The tone of the progress report should be subjective, neither defensive
nor casual.
__________ 3. Making a progress report gives the assigned person the chance to cover
up problems on the project and thus warned them in advance.
__________ 4. Not reporting how the project is going, especially the bad news, is
advisable because it may mislead supervisors or clients.
__________ 5. It is better to make them fully aware or alerted to unexpected
changes or scope, or problems in the project that may require
intervention.

C. Activity 3 How Is It Going?

Direction: Read the situation below and follow the instructions.

You and your groupmates were assigned to establish a small nursery in

your school. You are given three weeks to complete the work. Your teacher requires
you to submit a progress report every week. Your work is progressing smoothly
during the first week. However, you and your groupmates encountered difficulties
and problems that might affect the completion of your work on time.

Prepare a progress report following the format or components of the report.

Explain fully and clearly the possible difficulties and problems you encounter in
completing the work. You will be rated according to the rubrics that follow.

Name of Project: Related Tasks:

Establishing a School Nursery Selecting suitable lot

Clearing the lot
Designing the nursery
Preparing the nursery bed
Preparing planting materials
Propagating plants

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Guide Questions:

Answer the following questions in your answer sheet.

1. What is the purpose of writing a progress report?

2. Why is it important to report difficulties and problems encountered in the
completing the work or project?
3.Why do you have to be honest in reporting difficulties and problems in
completing work?
4. You are having problems completing the product or work according to the
specified job requirement of the client. How do you explain it in your report to
your supervisor?
5. Why do you have to state your assessment and conclusion in making your
report?

Rubrics for Making a Progress report

Needs Improvement
Criteria Satisfactory (3) Excellent (5)
(1)
1. Introduction No introduction of Adequate Introduction is
project’s purpose, introduction with concise, precise, and
scope or activities. some errors in complete. No errors
Writing is grammar or usage. in grammar or usage
unintelligible.
2. Description of No description of Adequate description Description is
work completed work completed or with some errors in concise, precise, and
unintelligible writing. grammar or usage complete. No errors
in grammar or usage.
3. Description of No description of Adequate description Description problems
Problems problems of problems of encountered is
Encountered encountered. encountered with concise, precise, and
Unintelligible writing. some errors in complete. No errors
grammar or usage in grammar or usage.
4. Description of No description of Adequate description Description problems
the work to be problems of problems of encountered is
completed with encountered. encountered with concise, precise, and
new schedule. Unintelligible writing some errors in complete. No errors
and no schedule. grammar or usage. in grammar or usage.
Inadequate detail on
schedule.
5. Final No final assessment Coherent but Assessment and
assessment and and conclusion. inadequate conclusion are
conclusion assessment and concise, precise and
conclusion. complete.

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V. Reflection

Complete the sentences below. Write your answers on a separate sheet of paper.

1. The purpose of reporting difficulties and problems in completing work through

the progress report is to ______________________________________
_______________________________________________________________________
_______________________________________________________________________

2. If the project is not progressing on schedule or on budget, you client or your

supervisor will want to ____________________________________________
________________________________________________________________________
________________________________________________________________________.

3. Attempting to cover up problems in completing work and hope to rectify them

before the work is due is not only wrong but also unprofessional because
_____________________________________________________________________
________________________________________________________________________________
_________________________________________________________________.

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VI. Answer Key

Activity 1

Hidden Message:

Components of Progress Report

Introduction
Work Completed
Problems Encountered
Work to be completed
Assessment and Conclusion

Activity 2

1. TRUE
2. FALSE – objective
3. FALSE – discuss
4. FALSE – not advisable
5. TRUE