INFORMAL LETTERS

Start with: ‐
Dear + given name
‐ Hi + given name (used in very informal letters)
Body:
It was nice to hear from you
It was great to see you / It was good seeing you
I am having a good holiday in…/ I’m having a great time in…
Thanks for the…
Sorry, I haven’t written for so long / Sorry I haven’t been in touch
End with: ‐
Look forward to seeing you soon / Look forward to hearing from you soon. Talk to you soon /
See you soon / Catch you later
Hope all is well.
Neutral: ‐ Best wishes (from) With best wishes,

Formal: Yours,
Informal: ‐ Take it easy, / Take care, ‐ Love (from) / Lots of love (from) / All my love

FORMAL LETTERS
Start with one of the following:
Dear Mr. / Ms* / Mrs. (married female) / Miss (unmarried female) / + family name
* Ms (female) = Mr. (male) and does not indicate marital status – this indicated gender
Equality
Dear Dr. / Professor + family name
Dear Sir (used when you do not know a man’s name)
Dear Madam (used when you do not know a woman’s name)
Dear Sir or Madam (used when you do not know if you are writing to a man or
woman)
To
whom it may concern (used when you do not know the person’s name)

Body:
Opening Lines
‐ I am writing to ask whether / to say that…
‐ I am writing in reply to your advertisement…
‐ Please could you send me / I would appreciate it if you could send me… / I would be grateful
if you could send me…
‐ I enclose my resume / a cheque for…
‐ Please find attached
- I am writing to enquire

Closing Lines
If you require any further information, feel free to contact me.

Saarthi Education Jija Mata Colony, Near Paithan Gate A’bad Cont : 8694947070 / 5050 Page1
I look forward to your reply.
I look forward to hearing from you.
I look forward to seeing you.
Please advise as necessary.
We look forward to a successful working relationship in the future.
Should you need any further information, please do not hesitate to contact me.
Once again, I apologise for any inconvenience.
We hope that we may continue to rely on your valued custom.
I would appreciate your immediate attention to this matter.

End with one of the following:

Yours truly, (used in North American English)
Sincerely,
Yours faithfully, (used in British English)

1) In the first paragraph, write a friendly opening and then state the reason or goal of the
letter. Cut straight to the chase.
2) In the second paragraph, use examples to stress or underline your point, if possible.
Concrete, real examples are always better than hypothetical examples.
3) In the final paragraph, briefly summarize your purpose in writing and suggest how you
might want to proceed further.

INFORMAL LETTER

The Sender's Name,

Door Number and Street's Name,
Area Name,
City.
Postal Code : XXXXXX
Phone Number : 0000 - 123456789

Date :

My Dear Rajesh,

I received your well-written letter to day in the morning. You have asked my advice regarding
the choice of a profession.
Since you are hard-working, you can choose and be successful in any profession. In this
developing world there is gamut of career options available and you can opt for the one which
you like. Every career has its won scope but personally, I feel that you should strive to become
a doctor. This is a noble profession. By this profession you will be able to help the poor and
Saarthi Education Jija Mata Colony, Near Paithan Gate A’bad Cont : 8694947070 / 5050 Page2
mitigate the sufferings of the people. However you must know that it is not easy now days to
get through the medical entrance test. You have to put very hard labor for it.
This is my personal advice and I’m not binding you with the decision. The final decision will
always be yours. I hope…. you will let me know your decision at your earliest.

With love and affection,

Yours Affectionately,

Mahesh

COMPLAINT LETTER
To
The Chairman,
Date: - _____________

Sub:- Complaint letter for the poor condition of streets and lights.

Dear Sir,

We, the residents of ........................(Place) would like to draw your kind attention towards the
poor upkeep of roads and lights in our region.

The streets in our region have not been repaired for quite a while. There are pits and dump on
the streets all over. The state of the street turns into all the most exceedingly terrible amid the
stormy season. They cause street mischance. During the evening individuals frequently
stagger down. Additionally, these pits give rearing ground to the mosquitoes. Hence there is
an episode of mosquitoes in the area prompting the spread of dengue and malaria fever.

Also, the majority of the road lights in our region are out of order. Just a couple of road lights
are working. It is dimness in the area. It has brought about a spurt in the frequency of
wrongdoing in the region. Individuals don't think that it sheltered to go out of their homes
with the overarching of murkiness. There are regular episodes of chain grabbing at night
hours. Especially women are in danger in leaving their homes at night. Grabbing, thievery and
robbery have turned into the order of the day. The criminals in the wake of perpetrating law
violations exploit the obscurity and securely flee.
I, accordingly, request you to kindly take necessary move to mend the ways so that people of
the region have good streets and street lights.

Saarthi Education Jija Mata Colony, Near Paithan Gate A’bad Cont : 8694947070 / 5050 Page3
Thanking you,
Yours faithfully,
REQUEST LETTER
To
The Branch Manager
Name of Bank
Branch Name
Bank Address

Subject: Request for opening a new Savings Account.

Dear Sir/ Madam,

With this letter I hereby wish to submit a request for opening a new savings bank an account
in your bank , my name is ___________, belonging from ___________[City] and ___________[State].
Therefore I am enclosing require vital and important documents along with filled application
account opening form.

I kindly request to you provides saving account in the name of ___________[Name of Candidate]
in your branch. I hope that the process of opening an account in your branch as soon as
possible.

I am waiting for your favorable reply,

Sincerely,
Your Name

WRITE A LETTER
1) Write a letter to your civic body complaining about hoardings and advertisement
signboards on the roadside.
2) Write a letter to your elder brother asking him to guide you in making a career choice.
3) Write a letter to the editor of a newspaper to complaint about pollution in your colony.

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