EVENT PROPOSAL

EVENT NAME: 60th Anniversary Celebration

DATE AND TIME OF EVENT:
VENUE OF EVENT:
EVENT DESCRIPTION/OBJECTIVE:
POSSIBLE NUMBER OF PARTICIPANTS: 100
August 26 - 27, 2023
Dumaguete City, Negros Oriental
A two-day event celebrating our 60th Founding Anniversary and our accomplishments
throughout the six decades of existence.

SCHEDULE OF EVENTS
DATE AND TIME ACTIVITY DESCRIPTION RESPONSIBLE
August 26, 2023
8:00 AM - 11:00 AM Registration at Silliman Alumni Office Bro. Renz Salvador Malo
Luncheon Meeting at [Proposed
11:00 AM - 3:00 PM Bro. Leo Albert Maputi / Bro. Elmer Ebarle
Location]
6:00 PM - 10:00 PM Anniversary Celebration and Awarding All Officers / Committee Heads
Ceremony at [Proposed Location]
6:00 PM Opening of the Celebration
Prayer Bro. Esai Pamaran
National Anthem
Welcoming Remarks Bro. Elmer Ebarle
Prayer for the Meal Bro. Esai Pamaran
6:30 PM Dinner Caterer
7:30 PM Outstanding DeMolay Alumni Awards Bro. Ele Ebarle, Bro. Oni Siega
8:30 PM SCOD Silver and Gold Awarding Bro. Fred Miraflor
9:30 PM Closing Remarks Bro. Leo Abert Maputi
Prayer after Event Bro. Esai Pamaran
August 27, 2023
Parada Sillimaniana Bro. Leo Albert Maputi / Bro. Elmer Ebarle

PREPARATION TIMETABLE
ITINERARY TIMEFRAME
Canvassing January 30 - March 4, 2023
Letters, Permits and Clearances TBD
Acquisition of Venue May 1 - 31, 2023
Acquisition of Caterer May 1 - 31, 2023
Acquisition of Entertainment May 1 - 31, 2023
Program Preparation (Logistical) August 1 - 18, 2023
RESPONSIBLE
All Officers / Committee Heads
Bro. Renz Salvador Malo / Bro. John Villarin
All Officers / Committee Heads
All Officers / Committee Heads
All Officers / Committee Heads
All Officers / Committee Heads

COMMITTEE ASSIGNMENTS
COMMITTEE COMMITTEE HEAD NO. OF MEMBERS
SCOD Awards Bro. Fred Miraflor 5 Members
Outstanding DeMolay Alumni Awards Bro. Ele Ebarle 5 Members
Secretariat / Documentation Bro. Renz Salvador Malo 3 Members, 2 Active
Member Relations Bro. John Villarin 5 Members
Logistics Bro. Michale Sarmiento 5 Members, 5 Active
Event Bro. Elmer Ebarle 5 Members, 5 Active
Parada Sillimaniana to be designated to be designated
 BUDGET PROPOSAL

ITEM DESCRIPTION UNIT QTY AMOUNT PER ITEM SUBTOTAL

Registration
Tarpaulin (4' x 6') pcs 1.00 - -
Pamphlets pcs 100.00 - -
T-Shirts, Stringbags and Caps pcs 100.00 ₱500.00 ₱50,000.00
Luncheon Meeting
Venue l.s. 1.00 - -
Projector Set (Rental) l.s. 1.00 - -
Meals pax 100.00 ₱300.00 ₱30,000.00
Refreshements Station l.s. 1.00 ₱2,500.00 ₱2,500.00
Anniversary Celebration and Awarding
Ceremony
Venue l.s. 1.00 - -
Backdrop pcs 1.00 - -
Trophy (Outstanding DeMolay Alumni
pcs - -
Award)
Meals pax 100.00 ₱300.00 ₱30,000.00
Lechon pcs 2.00 ₱6,000.00 ₱12,000.00
Drinks l.s. 1.00 ₱5,000.00 ₱5,000.00
Contingency Funds l.s. 1.00 ₱5,000.00 ₱5,000.00
TOTAL: ₱134,500.00
NOTE: Subjected to changes, finalization on March 05, 2023.

* attach poster design if available

Prepared/Submitted by:

LEO ALBERT Z. MAPUTI

President, Leon Kilat DeMolay Alumni Chapter No. 44
Event Organizer