TIME MANAGEMENT TIPS

TIME MANAGEMENT
“You will never have time for

anything. If you want time,
you must make it.”
-Charles Buxton
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Definition of Time Management
The process of of planning and
exercising conscious control of time
spent on speci c activities, especially to
increase e ectiveness, e ciency and
productivity.
It is the process of organizing and

planning how to divide your time
between speci c activities.
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Advantages of Time Management
Reduces stress Stays motivated Boosts con dence
Gains more time

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Prevents procrastination
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How to Manage Time Effectively
Set goals correctly
Prioritize wisely
Set a time to complete a task
Take a break between tasks
Organize yourself
Remove non-essential tasks / activities
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SET GOALS
CORRECTLY
PRIORITIZE WISELY
SET TIME TO COMPLETE TASK
TAKE A BREAK BETWEEN TASK
ORGANIZE YOURSELF
REMOVE NON-ESSENTIAL TASK
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SET GOALS
CORRECTLY
PRIORITIZE WISELY
SET TIME TO COMPLETE TASK
TAKE A BREAK BETWEEN TASK
ORGANIZE YOURSELF
REMOVE NON-ESSENTIAL TASK
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Implication of Poor Time Management
POOR WORKFLOW
WASTED TIME
LOST OF CONTROL
POOR QUALITY OF WORK
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Roadblock to Effective Time Management
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Roadblock to Effective Time Management
Procrastination is
the habit of putting
tasks o to the last
possible minute.
“ I will do it later.”
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Levels of Procrastination
NON-PROCRASTINATOR MASTER PROCRASTINATOR
SUNDAY-NIGHT SLACKER SUPER SLACKER
DOES WORK WEEKLY 2-MONTH PROJECT: STILL PROCRASTINATING

SLACK ALL WEEKEND AFTER DEADLINE
ALL IN ONE NIGHT
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Time Management Techniques
PRIORITIZATION SCHEDULING EXECUTION
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Rank task according to its importance
TASK RANK
PRIORITIZATION
Completion of OT Documents 4
Conduct of Daily Rounds 1
Sta Counseling 5
Answering Incident Report 3
Attending to Patient’s Requests 6
ROTA 2
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May use the following to prevent overlapping of tasks:
SCHEDULING Planner
Gantt chart
Schedule Network Analysis
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Planner
MARCH
SCHEDULING
Sun Mon Tue Wed Thu Fri Sat
1 2 3 4
5 6 7 8 9 10 11
12 13 14 15 16 17 18
19 20 21 22 23 24 25
26 27 28 29 30 31
Legend:
Sta Meeting Submission of Overtime
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Annual Leave Scheduling Sta Evaluation
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Planner
SCHEDULING TIME ACTIVITY
07:00 to 08:00 Daily Rounds
08:00 to 10:00 Sta Evaluation
10:00 to 11:00 Counseling of Sta
11:00 to 12:00 Answering of IR
13:00 to 14:00 Attending to patient’s request when

needed
14:00 15:00 Other paper works
15:00 to 16:00 Meeting with CDON
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Gantt chart
INTERNATIONAL CHILDREN’S DAY PROJECT (NOVEMBER 20, 2023)
SCHEDULING
OCTOBER TO NOVEMBER 2023
PERSON
TASK 24 25 26 27 28 29 30 31 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20
ASSIGNED
T W T F S S M T W T F S S M T W T F S S M T W T F S S M
Meeting the Committee HN

Coordination with Dept. A STAFF A
Coordination with Dept. B STAFF B
Settingup of Venue STAFF C, D, E
Invitation Letters STAFF F
Tokens STAFF G, H
Inventory STAFF I, J
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Schedule Network Analysis
SCHEDULING
A
D
START FINISH
B
C E F
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Schedule Network Analysis: Investigation
SCHEDULING
Statement
IR Records Finalize Submit

Received Review Report
Report
Policy Draft
Review Report
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EXECUTION
Implementation fo the task.
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Tips on Time Management
Use tool to know the progress to each task and meet deadlines. 1 Assign deadline
Break project into smaller tasks and assign decline for each. 2 Break projects
Work in line section until completed. 1 23 3 Work each section
Reward yourself to prevent burnout. 4 Reward yourself

Delegating tasks to your next in line will empower them and will
declog you from stress 5 Delegate
Organizing your things will give you peace and will let you see
pending jobs.
6 Organize
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Delegation
Delegation is a vital
management skill. But for
some, it’s the hardest to
put into practice.
Delegation refers to the

transfer of responsibility
for speci c tasks from one
person to another.
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Reasons Why Managers
Do Not Delegate:
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They think it would take longer to explain
the task than actually completing it
themselves
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They want to feel indispensable
to their team by being the keeper
of speci c knowledge
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They enjoy completing certain
projects so prefer not to reassign
them
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They feel guilty about adding more
work onto another employee’s to-do
list
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They lack con dence or trust in who
they need to transfer the project to
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They believe that they’re the only
ones who can do the job right
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How to Delegate Tasks
1. Know What to Delegate
2. Play to Your Employees’ Strengths and Goals
3. De ne the Desired Outcome
4. Provide the Right Resources and Level of Authority
5. Establish a Clear Communication Channel
6. Allow for Failure
7. Be Patient
8. Deliver (and Ask For) Feedback
9. Give Credit Where It’s Due
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Schedule Interruptions
Allocate time for Prevent

Be exible with your
possible interruption.
schedule.
interruption.
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What to Do
Rate your tasks.
Remove low-scored tasks from “to-do-list” and FOCUS on

high-scored ones.
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Organize
• Designate a place for important documents
• Learn about your resources
• Make a list of things to do with deadlines attached
• Use a daily planner
• Learn to make outline
• Keep les of outgoing and incoming
• Keep a contact list
• Learn to say no to people
• Delete all unwanted emails
• Learn to utilize your free time
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Organize
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Organize
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Organize
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Organize
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Organize
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Organize
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Organize
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Organize
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Organize
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Organize
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Additional Tips
Keep your Limit cell phone

Get a good night sleep
surroundings clean and Internet us
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WORKSHOP
“If you want to be

productive, be the master of
your own minute.”
-Crystal Paine
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LEADERSHIP
YOUR QUALITIES AS A HOW OFTEN DO YOU
REASONS ACTION PLAN
LEADER / MANAGER PRACTICE IT?
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COMMITMENT
TO WHOM ARE YOU COMMITTED TO?
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INTEGRITY
YOUR QUALITIES AS A PERSON WITH INTEGRITY HOW OFTEN DO YOU PRACTICE THEM?
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INTEGRITY
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INTEGRITY
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MANAGEMENT
REGULAR TASKS RANKING
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DELEGATION
From the list of your regular task, write down the task that your can delegate to
your sta .
List your sta who will be responsible for these tasks.
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MANAGEMENT: Use of Daily Planner
Using the table shown below, list down your daily tasks and indicate the time
frame for each task
TIME TASKS
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MANAGEMENT: Use of Monthly Planner
Using the calendar shown MARCH
below, list down your
weekly tasks and indicate Sun Mon Tue Wed Thu Fri Sat
the time frame for each
task. 1 2 3 4
5 6 7 8 9 10 11
12 13 14 15 16 17 18
19 20 21 22 23 24 25
26 27 28 29 30 31
LEADERSHIP TRAINING
MANAGEMENT: Use of Gantt Chart
Create a project.
Indicate the decline of the project.
Create a committee for the project.
Indicate their responsibilities and their deadlines.
Show your work using Gantt Chart.
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MANAGEMENT: Use of Board
Assume that you have a White Board / Cork Board.
That will be seen on your board?
Use the paper provided to you.
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DELEGATION
From the list of your regular task, write down the task that your can delegate to
your sta .
List your sta who will be responsible for these tasks.
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KEY FOR COMMITMENT
e i t
t h nd
o f fe
e ll de
w n d r y
k s a s a
a n, es
Updated, complete, and

e o c
correct report / record.

p
S za t i e
i n n
n
a wh e Reports to work punctually and attends to &
g s m h
or meetings on time except on scheduled hu s i a
g w i t
en t r k in
leave. o w s w o e s .
Sh ent in lleagu
j o y m r c o
en ta o
s
Prioritizes
organizational
requirements.
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Key Behavior Self-Rating Hindrances
KEY FOR INTEGRITY Adheres consistently to PSMMC’s

core values, even under pressure.
re
oC
C r Does what s/he says that s/he will.
M de
SM n
P n u
t o ve .
’s e
, su re Is sincere and honest
re
e ue es s
h l pr
Is sincere and
d
A V a
Does not give and accept specials
honest
gifts in return for certain favors
Does not misrepresent her/himself or

use company resources for personal
gain.
Does what s/he says that
s/he will.
Does not give and accept special gifts in

return for certain favors.
Does not misrepresent her/himself or use

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TIME MANAGEMENT TIPS

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TIME MANAGEMENT TIPS

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TIME MANAGEMENT

“You will never have time for

It is the process of organizing and

Reduces stress Stays motivated Boosts con dence

Gains more time

Set a time to complete a task

Take a break between tasks

Remove non-essential tasks / activities

SET TIME TO COMPLETE TASK

TAKE A BREAK BETWEEN TASK

REMOVE NON-ESSENTIAL TASK

SET TIME TO COMPLETE TASK

TAKE A BREAK BETWEEN TASK

REMOVE NON-ESSENTIAL TASK

POOR QUALITY OF WORK

DOES WORK WEEKLY 2-MONTH PROJECT: STILL PROCRASTINATING

PRIORITIZATION SCHEDULING EXECUTION

Conduct of Daily Rounds 1

Answering Incident Report 3

Attending to Patient’s Requests 6

Schedule Network Analysis

SCHEDULING TIME ACTIVITY

07:00 to 08:00 Daily Rounds

08:00 to 10:00 Sta Evaluation

10:00 to 11:00 Counseling of Sta

11:00 to 12:00 Answering of IR

13:00 to 14:00 Attending to patient’s request when

15:00 to 16:00 Meeting with CDON

Meeting the Committee HN

IR Records Finalize Submit

Implementation fo the task.

Work in line section until completed. 1 23 3 Work each section

Reward yourself to prevent burnout. 4 Reward yourself

Delegation refers to the

2. Play to Your Employees’ Strengths and Goals

3. De ne the Desired Outcome

4. Provide the Right Resources and Level of Authority

5. Establish a Clear Communication Channel

6. Allow for Failure

8. Deliver (and Ask For) Feedback

9. Give Credit Where It’s Due

Allocate time for Prevent

Rate your tasks.

Remove low-scored tasks from “to-do-list” and FOCUS on

• Learn about your resources

• Make a list of things to do with deadlines attached

• Use a daily planner

• Learn to make outline

• Keep les of outgoing and incoming

• Keep a contact list

• Learn to say no to people

• Delete all unwanted emails

• Learn to utilize your free time

• Learn about your resources

• Make a list of things to do with deadlines attached

• Use a daily planner

• Learn to make outline

• Keep les of outgoing and incoming

• Keep a contact list

• Learn to say no to people

• Delete all unwanted emails

• Learn to utilize your free time

• Learn about your resources