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De$rtment of @lutatton
CARAGA REGION t8
February l, 2023

REGIONAL MEMORANDUM
No. OofB , s.2023

To: SCHOOIS DWISION SUPERINTENDENTS

DIVISION PI,ANNING OFFICERS
SCHOOL HEADS
ALL OTHERS COI{VERNED
This Region

BASIC EDUCATION INFORMATION SYSTEM (BEIS) DATA COLLECTION

FOR SY 2022-2023

l. Attached is Unnumbered Memorandum dated Decemb€r 5, 2022 signed by

Epimaco V. Densing III, Undersecretary and Chief of Staff, re: Basic Education
Information System (BEIS) Data Collection fot SY 2O22-2O23.

2. Everyone is directed to accomptsh the data gathering forms and upload it into
the system for updating the school profiles and other data elements in the Basic
Education Information System (BEIS). These data are crucial to the Department's
operations in ensuring the availability of accurate and quality data utilized for
planning, policymaking, allocation of resources, and setting operational standards.

3. Please be aware of the timeline as indicated in the scheduled online activities

with utmost accuracy and urgency.

4. Further details and information are provided in the attached Memorandum.

5. Immediate dissemination and compliance with this Memorandum is desired.

uA.

Encl/s.: As stated
Reference/s: Unnumbered Memo dated December 5,2023
To be indicated in the Perpetual Index
under the following subjects:
BEIS DATACOLLECTION FORMS SYSTEM

PPR/djfm
02 lor 12023

Addr€ss: l.P. Rosales Averuc, Butu.n Clty

Trunklln€ No: (oas) 225-1151
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Teblax Nor {035} 342-5969 Doc. Rsl. Cod! RGASDFlOT Rrv 00
Em.il: car.g.@dep€d.go{.ph
Efi.ctivity 02.01.23 Prg. loll
WGbshG : https://car.ga.depcd.goy. ph/
 DEPARTMENT OF EOUCAII ON
OFFICE OF THE SECRETAR

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Eepartment of €.Ducntton
O FFIC E OF TH E SECRETARY

UEUOR.AITDI'U

Tto: UIISISTER, BASIC, EIGEER, AI|D TECBIIICAL

EDUCATIOI{, BAnUU
RECIOIIAL DIRESTORS
SCHOOI,SI DIVISIOII SI'PERIXTEI|DEI|T6
RECIOr/U, PLIIITI{IITG OtrFICERS
REGIOIT/IL STATISf,ICIAI| S
DIVISIOT PLAI{MI{G OPFICERS
SiCE(X)L EEADS
ALL OTHERS

FROM: EPIUACO
fUnde ond Chief &
SIIBJECT: TDUCATION IIfFORU,ATIOI| SYSTEil (BErAl DATA
BASTIC
COLLECTIOIY FOR SY 2022-2023

DATE: December 05, 2022

DepEd Ordcr f,o.27,2OL9 (Guidelines on the Yearly Collection of futd Information

Requirements and Validation Processes,f instructed all public a'td private elementaqr,
junior arrd senior high schools, as well as statellocal universities and colleges
(SLUCs) and higher education institutions (HEIs) offering basic education, by
accomplishing the data gathering forms and uploading it in the system, shall:
(1) update their school profiles; and (2) report other data elements in the Basic
Mucation Information System IBEIS/. These data are crucial to the Department's
operations in ensuring the availability of accurate and quality data utilized for
planning, policymaking, allocation of resources, and setting opcrational standards.

While waiting for the continuing dwelopment of the online BEIS data collection, the
same data elements in the previous school year's (SY 2O2l-2O22) data gathering
forms will be collected and utilized for SY 2022-2023 with Elntmsl nodlflcetloas
oa the ycer, cut-olf drtcr, delldtlom, aad rcminden. Hence, the Planning
Senrice officially releases the following updated BEIS Data Gathering Forms for
s\ 2o22-2023:
I Govemment Elementary School Profrle (CESP)
2 Government Junior High School Prolile (GJHSP)
3 Govemment Senior High School Profrlc (GSHSP)
4 Private School Profile (PSP)
5 State/Local Universities a:rd Colleges Profile (SLUCP)

2/F Rizal Building, DepEd Complex, Meralco Avenue, Pasig City

Ielrphone No.: (02) 8@7-2922;8637-2407 Fax No.: (02) 86364a76;8637 -6209; website: www.deped.Eov.ph
However, please take note of the following:

1. Integrated schools (elementary and secondar5r levels) that share the same
facilities such as water supply, electrical supply, intemet connectivity, and
wash facilities shall report the same data in all levels.

2. If the integrated school has only one electric/water/internet billing for botl.
elementar5r and secondary levels, the average cost of monthly
bills/maintenance shall be the same for both levels.

3. The number of computers for integrated schools shall be counted based on

the recipient level. For example, computers allocated in elementaqr schools
must only be counted in elementary, even if same computers are used by both
elementary and secondar5r learners.

4. In private schools and state/loca1 universities and colleges ofrering

elementary, junior high school, and senior high school, the number of
computers shall be counted based on the aumber of houn tte conputer lr
u.ed by a prrtlculat level. For example, if computers are used by learners in
junior high school more than the learners in elementaqr, the computers shall
be counted in junior high school.

Also, tlre Department would like to reiterate the existing provisions on the conduct
of data validation as stated in DepEd Order No. 27, s. 2O19, directing that the
Dlvlclon Planalng OfEcerr lDPl(lsl, together slth the ldeatlf,cd focal perrorrr,
shafl Jolnuy valldatc the data reported by the :choolr to elrure accurate aad
quellty deta. For your information and ready reference, please refer to the table
below:

Data Elements Dlvlalon Focel Perrol

Curriculum-related data on learners EPS-in-Charge of Special Programs
(IP, Muslit" ED, SPED) (ALS, SPED, Sports, Madrasah, IPED,
I
Multi-Grade
DRRM and other related activities DRRM Coordinator
Teaching and Non-Teaching Personnel HR Personnel
Data I

Computer, Intemet and other ICT I

lnformation Technolory Oflicer
t
MOOE Finance Personnel
Instructional/ Non-Instructional Rooms Education Facilities Personnel/Legal
including electricity, water and ottrer OIIicer
sanitation facilities, School Location,
Tlavel details
; School Health Nutrition including solid i Health and Nutrition Personnel
] waste manaqement, tobacco control i
School S S Coordinator
School Government Pro SPG Coordinator
School Govemmeot Program (Youth Youth Formation Coordinator
Formation SPG SSG

School heads are also reminded tJ:at they are responsible in ensuring the accuracy
and correctness of t1:e data reported in both physical and online reporting systems.

Page 2 of 3
The Regional Planning Ollicers shall provide necessary technical assistance to large
and very large divisions. Likewise, they shall monitor the status of participation and
submission of all schools division oflices under their respective jurisdictions.

In addition, please be mindful of the following cut-off dates:

I Actlvlty I Tlmeline
Data Encoding Janua4'16,2023 to April L6,2023
Data Validation February 1,2023 to April 3O, 2O23
Closinq of the Svstem April 3O, 2023
Lqglglgggg i!&!94!__ I May o2, 2o23 onwaris

For any clarifcations, please do not hesitate to contact the PS-Educatlon

Uanagemeat Informatlol Syrtcm lXvlsloa through their email address
ps.efiu .gov.ph.

For your immediate appropriate action.

Page 3 of 3