Republic of Namibia

Kavango Regional Council

Directorate of Education

JOB DESCRIPTION AND DUTY SHEET: SCHOOL SECRETARY GRADE 2A

LEVEL 3

Division Programms and Quality Assurance

Section Circuit Offices: Mukwe
Duty station Divundu
Supervisor Principal Grade T4C

1. Job Family:
Typing Personnel.

2. Job Category:
School Secretary

3. Post Designation:
School Secretary Grade 2A Level 3

4. Functional Level:
Operational

5. Post Level:

Entry post

6. Appointment Requirements:
A Grade 10 (or equivalent) Certificate [24 points, English D and seven
subjects].

7. Job Description:
This job category includes personnel involved at operational level with the
rendering of clerical auxiliary services at school, which includes typing;
conducting routine correspondence; receiving school fees and the keeping of
a cash book, files, records and statistics; the channeling and/or issuing of
order forms for stock; the keeping of pupils admission register, as well as
rendering a general receptionist service which includes channeling telephone
calls and visitors, keeping diaries and arranging appointments.
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8. Duty Sheet:

8.1 Interpretation and compliance with –

Constitution of the Republic of Namibia, Labour Act, Public Service

Act and its regulations, Education Act and its regulations, Public
Service Staff Rule, Finance Act, Treasury Instructions and relevant
Circulars.

8.2 Typing correspondences for the school

8.3 Update keeping of learner’s enrollment for the school

8.4 Assist the principal in making appointments, answering phone,

collect/ receive e-mails and faxes

8.5 Do filing and keeping a database of all critical documents/correspondence

8.6 Typing of the school board meeting-agenda and minutes

8.7 Sorting of incoming and outgoing mails

8.8

8.9

8.10

8.11

8.12

8.13

8.14

8.15

8.17

8.18

8.19

8.20 Executing any appropriate duties assigned by the supervisor.

JOB DESCRIPTION AND DUTY SHEET: SCHOOL SECRETARY GRADE 2A LEVEL 3