HRM 366 GROUP PROJECT / 20%

Task Part 1

A) Identify an organization your group has access to, that IDEALLY has ATLEAST 50
employees, and within which you are able to meet / speak to (a) its HR Manager, or, a ‘senior
HR staff’ member, and (b) at least any other 1 or 2 Managers in the Co., most ideally its ‘top
boss’, or a senior manager.

B) Have an open conversation with them re the ‘HRIS within their company’, and try and gain a
‘broad, general understanding’ re matters such as and including:

1. what software or IT system do they use to manage their Co’s HR [their workforce]. Is it a package designed to specifically manage HR
activities only, OR, do they manage with MS Office [Excel / Word] etc.

2. how long they have had the current HRIS? Did they have an HRIS before this, or is this the first one?

3. why did they buy an HRIS? What were the ‘objectives’ in mind, what did they hope to get from it: the end result?

4. are they now happy with their product? 80% happy? 90%? 100?

5. what are they happy / unhappy with?

6. what do they use their HRIS for the most (which type of ‘HR activities’)

7. what type of reports can the HRIS generate and which they use, and, the frequency of these reports?

8. any reports that the HRIS can generate but they currently do not use?

9. who do these reports go to? Who in the Co. uses them?

10. who was involved with the decision making when buying the HRIS?

11. Were HR dep’t staff involved with / asked what they expected from the new HRIS

12. roughly how much time went into the decision making when buying the HRIS?

13. Vendor package or custom built?

14. how was the seller [of the HRIS] identified

15. what was the involvement / role of HR vs IT specialists in the above identification? [HINT: 50:50? / 60:40? / 30:70? etc]

16. was there any planning re the ‘implementation’ / introduction of the HRIS into the Co? who were involved?

17. was there a ‘management sponsor’ [formal or informal?]

18. was the new package welcome or unwelcome….any resistance faced from any sections of employees? What, how and why?

19. can all employees access their own HR data? Or do they approach the HR dept …?

20. can managers / staff from different locations, levels and departments access data stored at, / belonging to other locations, levels and
departments?

21. how is HR information security looked after? Is there any company policy?

22. Is any training given to employees during orientation re information security (IS)?

23. Who in the Co. is responsible for IS?

Task Part 2

Based on the inputs you’ve gathered from the above exercise, you must next analyze the state of
affairs in the Co., from an HRIS perspective.
To do this, you must first organize, and summarize the inputs within a table format, such as the
one below. Row 2 is an example.

Criteria / Factor / HRIS Activity Broad degree of convergence /

departure from theory & concepts
[Comparison of ‘actual’ HRIS matters’ vs ‘should be’, ie what HRIS
theory states. Based on what we learned / gathered from the Co, we
feel the HRIS NA was done in a manner quite similar / different to
1.Introductory points
2.HRIS Needs Analysis [roughly Qs 6-12] Needs analysis was done but in a hurry. Not
all HR staff were consulted to seek their
inputs, and only 1 non-HR manager met.
3.SYSTEM ACQUISITION & DESIGN /
CH
[Acquisition strategies / CBA etc]
4. HRIS IMPLEMENTATION
5.HRIS INFO SECURITY
6. Overall conclusions:
[Excellent / Average / Unprofessional state of
affairs]

Task Part 3: PPT / TBA