So you have to give a

presentation….?
Presentation (S)kills…?
Idols……
Objective

 “Battle Plan”
◦ How to mentally and physically approach
giving a presentation

◦ Get audience to Stop, Look, and Listen

Getting Your Audience to Stop,
Look, and Listen

➢ Know Your Audience

➢ Know Your Surroundings

➢ Know Your Tools

➢ Know Yourself
 Steps of Presentation
 Preparation
◦ Turning Thoughts into
Slides
 Pre-Game
◦ Practice and Gaining
Control
 Presentation
◦ Delivery of the
Message
Preparation
 Power Question
◦ Who is my target audience?

◦ Key to presenting
“Relationship”

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 Know Your Audience

 Purpose of your talk (Convince? Update? Teach?)

 Communicate with your audience

* size matters
* formal vs. discussion format

 Convey your enthusiasm about your work

 Don’t talk over their heads; don’t talk down to them

Make it Clear - Structure

OUTLINE FIRST!!
▪ Controls number of slides & provides balance
- Budget 2-3 minutes/slide (e.g. 30’ talk = 10-15 slides)
▪ Have one story to tell:
- decide on underlying issue to be addressed
- divide into logical, heirarchical subquestions
- talk should be series of answers to these questions

▪ Zoom-In (intro) and Zoom-Out (closure)

Turning Thoughts into Slides
 Two methods

◦ Write a formal paper in speech format

◦ Develop an outline

 In either case, remember the “circle”

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Design 13

Intro
Body

Conclusion

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TURNING THOUGHTS INTO SLIDES
 Two methods
◦ Write a formal paper in
speech format
◦ Develop an outline

 In
either case,
remember the “circle”
 Knowing Your Tools
 Slides
◦ text, fonts, and colors
◦ pictures and animation
◦ tables and graphs

 Your voice

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Mechanics of Making Slides
 Don’t overload with text
◦ Keep points short
◦ Highlight important text

Fonts are reasonable size !

 Colors
◦ Can be seen clearly and do not clash with background

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Too Many Contents
Pictures and Animation
 Illustrate concepts with photographs
◦ Description of field sites
◦ Laboratory design

 Be careful not to give a slide show

 Be creative and use animation

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Most Important Slides
 Title Slide
◦ Who are you and where are you from?
◦ Who are your co-authors?
 Topics to Be Discussed
 Conclusions
 Acknowledgements
◦ Thank funding sources
◦ Thank technical support personnel

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Preparation Phase Complete
 Presentation iswritten
 Slides or Overheads are prepared

 NOW WHAT??

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Pre-Game Phase
 #1 Rule Before Presentation

Practice, Practice, Practice, Practice,

Practice, Practice, Practice,
Practice, Practice,
Practice

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Practice Out Loud
 Where to practice?
◦ in front of a mirror
◦ speaking into a tape recorder
◦ at your computer screen
◦ to an empty room
◦ bribe a friend
 Practice at least 3 times. No Less.

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Get to Know Yourself…Practice!
 Timing, pace, volume and tone

 Using our voice

◦ emphasizing important points
◦ enunciating

 Being confident

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How we say it Vs. Saying it
 Verbal Element (actual spoken words)
- 7%

 Non-Verbal Element (body language) -

38%

 Para-Verbal Element (volume and rate) -

55%

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The Heart of the Matter:
Sharp Figures & Pretty Pictures
Show bad

showing a lot of unreadable info “for effect”

- bad!

if it can’t be read -- it’s a waste & it annoys

audience
 Presentation Phase

 Things
you can do to ensure your
audience enjoys your presentation

◦ know your comfort level

◦ know your skill level
◦ know your surroundings

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Know Your Comfort Level
 Feeling nervous is Natural
 Remember to
◦ make eye contact with your audience
◦ speak slowly
◦ BREATHE!!

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Know Your Surroundings
 Findroom early
 Take notes
◦ Size
◦ Podium location
◦ Microphone
◦ Lights (for reading notes or distracting light)
 Identify distracting features

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Know Your Skill Level
 Be aware of distracting foes
◦ take change out of your pockets
◦ put that rubber band or pencil down
◦ it’s a laser point not a crowd control
device

 Are you forgetful?

◦ Use notes but be discrete

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 Gaining Control
 Things to remember
◦ You’re the boss

◦ Identify the things you can

change to make you feel more
comfortable and

◦ Don’t worry about things you can’t

change

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 Reasons for Ineffective
Presentation
➢ Leaning on Podium
➢ Focusing on You not on Message
➢ Unnecessary Body Movement
➢ Using any particular word repeatedly
➢ Adjusting heir or cloths
➢ Wearing Red, Pink,Violet Cloths
➢ Heavy Make-up
Wrapping it all up…
➢ Don’t lose your audience!
➢ Evaluate your preparedness

◦ Physical & Mental Preparation

◦ Information
◦ Contents

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